Project Information

Bid Title

IFB 26037Z Rigging Equipment and Lifting Supplies

Issuing Agency

City of Dayton

Location

Ohio

Published Date

Apr 21, 2026

Closing Date

May 7, 2026

Government Level

State & Local

Status

Closed

Ref. #

IFB 26037Z

Original Source

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Bid Documents

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Project Description

Bid Number:	IFB 26037Z
Bid Title:	IFB 26037Z Rigging Equipment and Lifting Supplies
Category:	Procurement
Status:	Open

Description: Electronic proposals are due by May 7, 2026 no later than 3:00 PM (Dayton Local Time) Publication Date/Time: 4/21/2026 3:00 PM Closing Date/Time: 5/7/2026 3:00 PM Related Documents: IFB 26037Z Rigging Equipment and Lifting Supplies - Part I IFB 26037Z Rigging Equipment and Lifting Supplies - Part II

Attachment Preview

AD # 04/21 & 4/23

INVITATION FOR BID

IFB #26037Z

C I T Y O F D A Y T O N, O H I O

Division of Procurement

CITY HALL

101 W. Third St.

DAYTON, OHIO 45402

RIGGING EQUIPMENT AND LIFTING SUPPLIES – PART I of II

For Further Information Contact:

Zachary Lee

101 W. Third St.

Dayton OH 45402

Phone No. 937-333-4003

Date: April 21, 2026

Nicole Fox

Purchasing Agent

ELECTRONIC PDF BIDS MUST BE RECEIVED IN THE DIVISION OF PROCUREMENT EMAIL TO

bids@daytonohio.gov NO LATER THAN: 3:00 P.M. local (Dayton OH) time on May 7, 2026

User Agency: Various

Your electronic PDF bid is requested for the following: To set a firm price agreement for Rigging Equipment and Lifting

Supplies – on an as needed basis, with firm pricing from May 15, 2026 to December 31, 2026, and option for up to three (3) one-year

renewals at the City of Dayton’s discretion.

For additional information on this IFB, please contact the Division of Procurement, Zachary Lee at (937) 333-4003.

A copy of this bid may be found on the City’s Website at: http://www.daytonohio.gov/bids.aspx

All Vendors must submit a current copy of their W-9 with the Bid. If you have not registered with the City of Dayton, please

complete and submit your complete Vendor Application form. Forms must be on file with the City of Dayton before any Purchase

Order or contract can be awarded with your company.

Forms can be found on the City of Dayton’s website at: http://www.daytonohio.gov/781/Doing-Business-With-the-City-of -Dayton

Submit one (1) signed original PDF of bid to bids@daytonohio.gov with IFB number in “Subject” line. All supplemental

documentation shall be included with the original.

BIDDER IS REQUESTED TO USE THE CITY'S BID FORM ENCLOSED AS NONE OTHER WILL BE ACCEPTED.

LEGIBLE INFORMATION MUST BE GIVEN IN THE SPACES PROVIDED.

A copy of the Bid Tabulation may be obtained by contacting the Procurement office and will be available online once the award has been made.

All federal, state, and local laws regarding competitive bidding, anti-competitive practices, and conflict of interest shall be applicable to this I.F.B.

Bids are to include all shipping costs to the point of delivery as indicated above.

The City of Dayton is exempt from payment of federal excise taxes and state retail sales taxes (Ohio Vendor's License No. 57-15847).

Multi-year orders are valid only if funds are available in succeeding years.

State Manufacturer and Model No. of items you are bidding and send DESCRIPTIVE LITERATURE on same with your bid. Any brand names on

our bid form are to establish quality levels and do not indicate preference.

The City of Dayton reserves the right to reject any or all bids, to waive any irregularities in a bid, or to accept the bid or bids which in the judgment

of proper officials, is to the best interest of the City.

The City of Dayton reserves the right to accept a part or parts of a bid unless otherwise restricted in the bid. If you are not in a position to quote,

advise to this effect so we may keep your name on our active bid list. We are not permitted to accept telephone bids or Fax bids.

BIDDER'S PLEASE NOTE: Your signed equal opportunity "Affirmative Action Assurance" form (available at Human Relations Council, 371 W.

Second St., Suite 100, Dayton, Ohio 45402--Phone No. 937-333-1403) must be on file with the City of Dayton before an order or contract can be

issued. Please complete and return promptly to the Human Relations Council.

BID TO THE CITY OF DAYTON, OHIO

DIVISION OF PROCUREMENT

E-MAIL TO: bids@daytonohio.gov

IFB #26037Z

Note: FOB Destination; all prices bid to the City shall include all fees of transportation including inside delivery.

DESCRIPTION

RIGGING EQUIPMENT AND LIFTING SUPPLIES

The City of Dayton, Ohio, utilizes P-Cards (Master Charge) for many low dollar purchases under any applicable price agreements. Please bid

accordingly. Do you accept Master Charge Cards? Yes [ ] No [ ]

➢ Price to remain firm for the period from May 15, 2026 through December 31, 2026?

Yes [ ] or No [ ] If no, for how long? ______________.

➢ Renewal Option No. 1

January 1, 2027 through December 31, 2027?

Yes [ ] or No [ ] If not, maximum percentage increase (based on first-year bid pricing): _____ %

➢ Renewal Option No. 2

January 1, 2028 through December 31, 2028?

Yes [ ] or No [ ] If not, maximum percentage increase (based on first-year bid pricing): _____ %

➢ Renewal Option No. 3

January 1, 2029 through December 31, 2029?

Yes [ ] or No [ ] If not, maximum percentage increase (based on first-year bid pricing): _____ %

Is pricing associated with any Cooperative Purchasing Program? YES [ ] NO [ ] IF YES, please provide name and contract number of the

Cooperative Purchasing Program.

All requests for rate increases must be accompanied by supporting documentation that clearly provides a detailed justification.

City has the right to request price quote(s) prior to placing order.

BIDDER IS REQUESTED TO USE THE CITY'S BID FORM ENCLOSED AS NONE OTHER WILL BE ACCEPTED.

THE UNDERSIGNED HEREBY CERTIFIES THAT ITEMS FURNISHED AS A RESULT OF THIS BID WILL BE IN FULL ACCORDANCE WITH

THE CITY OF DAYTON SPECIFICATIONS APPLYING THERETO UNLESS EXCEPTIONS ARE STATED ABOVE.

"I certify the bidding entity complies with City of Dayton Ordinance #30829-09 and the City’s Revised Code of General

Ordinances Section 35.70 through 35.74 regarding Living Wages." [ ] YES

[ ] NO

All delivery costs are included in this quotation

regardless of F.O.B. designation.

Cash Discount Allowed:______% 10th Proximo.

Leave blank if your terms are Net 30 Days.

Delivery will be made within ________ calendar

days after receipt of order.

Prices quoted will remain firm for acceptance with-

in 90 calendar days after bid opening unless other-

wise stated.

Bidding Company____________________________________

Address : ___________________________________________

___________________________________________________

City

State

Zip Code

____________________________________________________

Email address to send Purchase Order to:

By:_________________________________________________

(Please Print or Type) Name and Title

Signature: ___________________________________________

Phone No.__________________/FED. ID#_________________

Fax No._____________________________________________

BID TO THE CITY OF DAYTON, OHIO

DIVISION OF PROCUREMENT

E-MAIL TO: bids@daytonohio.gov

IFB #26037Z

Note: FOB Destination; all prices bid to the City shall include all fees of transportation including inside delivery.

DESCRIPTION

RIGGING EQUIPMENT AND LIFTING SUPPLIES – PART I of II

Name-brand specification: The intent and purpose of referring to a specific make and model is to specify levels of

quality and performance acceptable to the City of Dayton, only. The City encourages and will accept the submittal of

bids for competitive products that will perform at least as well as the listed items and provide substantially equal or

greater quality. For items which give the vendor an opportunity to provide an “acceptable equal”, please state the

manufacturer and the model number. If no alternative item descriptions are provided, then your company will be

bidding for the items stated in the IFB.

The City understands that every bidder receiving this bid package may not be able to bid on every section or even

every item within a section. Therefore, the City ask that you bid on the items which you have available to you. The

bid will be awarded to multiple bidders based on best pricing for materials meeting specifications.

RIGGING EQUIPMENT AND LIFTING SUPPLIES – PART II of II

Part II of the Rigging Equipment and Lifting Supplies bid must be completed electronically.

*** Please fill in Grey Shaded Areas Electronically on the Excel Spreadsheet labeled Part II. Please save and

submit Part II of II as an excel file.***

BID TO THE CITY OF DAYTON, OHIO

DIVISION OF PROCUREMENT

E-MAIL TO: bids@daytonohio.gov

IFB #26037Z

Note: FOB Destination; all prices bid to the City shall include all fees of transportation including inside delivery.

DESCRIPTION

BID DOCUMENT

All bid shall be submitted as PDF via electronic submission to bids@daytonohio.gov. The City’s email size can only accept

20meg limit for incoming e-mail message sizes (20meg includes e-mail itself and any attachments total). Should the bid

document be larger than this size your company will have to submit bid in several email documents. Should the bid be submitted

in multiple parts please designated in the “Subject”, your bid response as multiple “Parts”, i.e. IFB No. 26037Z Part 1, IFB No.

26037Z Part 2, etc.

BID OPENING

Topic: CITY OF DAYTON OHIO - IFB 26037Z - RIGGING EQUIPMENT AND LIFTING SUPPLIES

Time: May 7, 2026 03:00 PM Eastern Time (US and Canada)

Join Zoom Meeting

https://us04web.zoom.us/j/72394115563?pwd=Mda5p7EkUhSs6k33B59uHh58B0U6Oj.1

Meeting ID: 723 9411 5563

Passcode: LAQT7Q

BID TO THE CITY OF DAYTON, OHIO

DIVISION OF PROCUREMENT

E-MAIL TO: bids@daytonohio.gov

IFB #26037Z

Note: FOB Destination; all prices bid to the City shall include all fees of transportation including inside delivery.

DESCRIPTION

SUSTAINABLE PROCUREMENT POLICY

The City of Dayton acknowledges its responsibility to reduce harm to human health and the environment while

fostering a vibrant community and economy. To help achieve these goals, the City has adopted an optional

sustainable procurement policy. The City further recognizes that the products and services the City buys have

inherent environmental and economic impacts and that the City should make procurement decisions that embody,

promote and encourage the City’s commitment to the environment and human health.

The City strongly encourages potential vendors to bring forward tested, emerging, innovative, and environmentally

preferable products and services that are best suited to the City’s environmental principles. This includes products

and services such as those with lower greenhouse gas emissions, high recycled content, without toxic substances,

those with high reusability or recyclability, those that reduce the consumption of virgin materials, and those with low

energy intensity.

As part of its environmental commitment, the City reserves the right to award a contract to the most responsive and

responsible bidder, which includes bids that bring forward products or services that help advance the City’s

environmental commitment. In addition, the City may request, though optional to the vendor, that vendors voluntarily

share environmental information related to the bid such as annual greenhouse gas emissions, energy consumption,

miles traveled, or other relevant data. This would help the City better understand the environmental impacts of its

procurement decisions.

The City will do this within its financial ability and affordability.

Our company offers sustainable products and pricing within this submitted proposal:

YES

NO

Our company offers comparable sustainable products not submitted in this proposal:

YES

NO

If YES, please consider submitting documentation and/or certifications to verify the products

environmental and economic impacts with your proposal.

Commodity Codes

• NAICS 238290Other Building Equipment Contractors
• NAICS 423830Industrial Machinery and Equipment Merchant Wholesalers
• NAICS 423840Industrial Supplies Merchant Wholesalers

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