Project Information

Bid Title

Holiday Lighting and Decor

Issuing Agency

City of Sanford

Location

Florida

Published Date

Oct 13, 2025

Closing Date

Nov 4, 2025

Government Level

State & Local

Status

Closed

Ref. #

IRFQ 25/26-300

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Main

Agency
City of Sanford

Status
Active

Fiscal Year
2026

Primary Contact
Jerry Sullivan

Title
Holiday Lighting and Decor

Secondary Contact
Lisa Jones

Number
IRFQ 25/26-300

Tertiary Contact
Purchasing Department

Type
Informal Request for Quote

Department
Recreation Services

Online Submissions
Yes

Project Estimate

Piggyback Solicitation
No

Insurance Required
No

Bid Bond Required
No

Bid Bond Amount

Performance Bond Required
No

Performance Bond Amount

Construction Bond Required
No

Construction Bond Amount

Scope of Services
2. Deliverables and Scope of Services. The successful Bidder shall provide all necessary material, goods, labor, etcetera to installation, maintenance, removal, and storage of holiday lighting and décor across multiple city locations. Services will include providing commercial-grade lighting, seasonal decorations, custom electrical work, testing, programming, and end-of-season removal and storage.
2.1         Veterans Memorial Park

•        Lighting of 18 palm trees with 5mm sealed light sets – warm/classic white (10 sets per tree; 180 total)

•        Installation of two 4` American flags, one on each side of the center monument

•        All lighting to be custom-wired using SPT-1 cord and plugs

•        Connection to a digital timer for auto on/off control

•        Product testing and programming post-installation

2.2        Magnolia Square

•        Wrapping of 4 living planter trees with warm white lights

•        Installation of Four (4) 8` Christmas trees with white, red, and gold ornaments

•        Installation of Two (2) 9` Christmas trees with same ornament pattern

•        Placement of Four (4) fiberglass ornaments (33" diameter: 2 red, 2 gold)

•        Installation of Six (6) 4` Sea Horse lighted tinsel motifs (3 per side, varying heights)

•        Setup of Six (6) light-up gift boxes around main tree

•        Clock Tower wrapped in garland and lighted decor

2.3        Monroe Hall

•        Candy Cane themed roofline lighting (120 ft across 3 visible sides)

Color pattern: red-red-white-white

•        Wrapping of 1 center oak tree (approx. 8`-12` height), using:

o        7 sets of red 5mm and 7 sets of pure white 5mm lights

o        10 cascading icicle lights hung around canopy

2.4        Arches at First St. & French Ave.

•        Installation of Six (6) Mixed Noble Series Pre-Lit Garland sections (14" diameter x 9` length) with warm white 5mm bulbs

•        Mounting of Two (2) 36" Pre-Lit Mixed Noble Series Wreaths with warm white bulbs

•        Attachment of Two (2) 18" Pre-Lit Red Velvet Bows with gold trim

2.5        Sanford Museum

•        Candy Cane themed wrapping of Three (3) large oak trees (approx. 8`-12` height), including bottom branches

•        Installation of 21 spritzers (7 per tree canopy)

2.6        Cultural Corridor (Sanford Ave. & Sixth Street)

•        Warm White themed decor:

o        Two sections of 9` ornament garland on each side of walkthrough

o        110 ft of warm white C9 roofline lighting on magnetic strip outlining spire

2.7        Paulucci Park

•        Candy Cane themed lighting in center circle island in front of mural:

o        20 sets of lights

o        Installation of 4M (13.1`) Candy Walkthrough Hat

2.8        Artisan Square

•        Norman Rockwell themed decor:

o        30 ft strand of C9 incandescent lights around tree canopy

o        Two (2) 9` garlands with red ribbon bows on restroom wall

o        One (1) 36" wreath with large red bow under garland

o        Smaller bows/ribbons added for detail

2.9        Civic Center

•        Wrapping of Five (5) large oak trees with red and white 5mm lights (20 sets per tree)

3.0        Electrical & Programming

•        All lighting to be custom wired using SPT-1 cord and plugs

•        Lights connected to digital timers set to client’s preferred schedule

•        Timers include remotes and operation instructions provided to City

•        Final system check post-installation to ensure full functionality

3.1        Removal, Storage, and Documentation

•        All décor and lighting will be removed by January 7

•        All items:

o        Labeled with City of Sanford name and address

o        Packed in boxes or totes

o        Sealed with tamper-proof tape or ties

o        Accompanied by diagrams, photos, and key notes

•        Vendor will store items in the city`s insured and secured warehouse for the season.

3.2        Warranty and Maintenance

•        All products are covered by a three (3) season warranty

•        Vendor is responsible for repair or replacement within 24 hours of problem notification

3.3        Deliverables

•        Complete installation and programming of all listed décor

•        Functional testing and troubleshooting

•        Timers programmed and remotes provided

•        Photo and video documentation of final installations

•        Secure removal, labeling, and storage of all items

3.4        General Requirements

•        Installation Deadline: November 15, 2025

•        Custom wiring using SPT-1 cord and plugs

•        All lights to be connected to digital timers (provided by vendor)

•        Programming, testing, and remote controls with instructions included

•        On-call repair service within 24 hours during the display season

•        Removal and storage to be completed by January 7, 2026

•        Vendor to label, pack, and store all materials in a secure, insured facility

•        Documentation (photos, diagrams, notes) to be submitted post-installation

3.5        Warranty Requirements

•        All products and workmanship to be warrantied for three (3) seasons

•        Vendor must respond and resolve any failures within 24 hours

Dates(All times are listed as EST )

Broadcast Date
10/13/2025 7:00 PM EST

Question End Date
10/28/2025 2:00 PM EST

Due Date
11/4/2025 2:00 PM EST

Bid Opening Date

Pre-Bid Meetings

Total: 0 (All times are listed as EST )

Date

Time

Mandatory

Location

Shortlist Meeting

Total: 0 (All times are listed as EST )

Date

Time

Location

Documents

Total: 1

Type	Name	Description	File Type
Informal Bid Request	IRFQ 25 26-300 Holiday Ligthing and Decor.pdf	IRFQ 25/26-300 Solicitation	PDF

Quote/Bid

Zones
Total: 0

Zone

Groups
Total: 0

Group

Quote/Bid Items

Total: 0

#

Required

Group

Make

Model

Description

Quantity

Unit of Measure

Price/ Percent

Type

Additional Quote/Bid Items Fields

Display Options Spreadsheet Section	No	Display Image and Specifications Hyperlink Fields	No
Display Build Sheet File Upload Field	No	Display Options File Upload Field	No
Require Build Sheet File to be Uploaded	No	Require Options File to be Uploaded	No
Display Lead Time Field	No	Display Standard Packaging Field	No

Delivery Date
None

Required Files to be Uploaded by the Vendor
None

Shipping
None

Terms and Conditions
None

Include Shipping in Price of Items
No

Display Bid Tabulation to Vendors
No

Display Vendor Submissions to Vendors
No

View Vendor Submissions while Bid Solicitation is Active
No

Allow Options File to be Updated after Due Date
No

Allow Post Due Date Submission
No

Questions & Answers

Total: 0

Question

Date Asked

Answer

Date Answered

Commodity Codes

Total: 1

Code	Description
[962-60]	Party, Holiday, and Event Decorating Services

Publications

Total: 0

Publication

Date

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors

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