Project Information

Bid Title

Financial Aid Verification

Issuing Agency

State Government of Louisiana

Location

Louisiana

Published Date

May 15, 2026

Closing Date

Jun 3, 2026

Government Level

State & Local

Status

Closed

Ref. #

40006-106

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Bid Number	Description	Date Issued	Bid Open Date/Time
40006-106	Financial Aid Verification Original: 40006-106	05/15/2026	06/03/2026 2:00:00 PM CT

Contact Information for Bid # 40006-106

Department	+- Comm/Tech College - Delgado Community College
Section	Purchasing Department
Dept Code	40006
Contact	Tracey Sheffield
Address	501 City Park Avenue, Bldg 37 New Orleans, LA 70119
Phone	5047623027
Fax	5047623089
Email	svarbl@dcc.edu

Attachment Preview

Delgado Community College

Purchasing Department

501 City Park Ave, Bldg. 37

New Orleans, Louisiana 70119

(504) 762-3027

Invitation to Bid

Bid Name:

Term Contract 40006-106

Financial Aid Verification

Due by & to be opened on:

June 3, 2026 @ 2:00PM

Contact Person:

Adrienne Harris

Assistant Director Purchasing

(504) 762-3028

__________________________________________________________

NAME OF COMPANY

___________________________________________________________

ADDRESS

___________________________________________________________

CITY, STATE, ZIP

___________________________________________________________

PHONE NUMBER

FAX NUMBER

EMAIL

___________________________________________________________

SIGNATURE OF COMPANY REPRESENTATIVE

___________________________________________________________

NAME (PRINTED) & TITLE OF COMPANY REPRESENTATIVE

** This form must be completed and submitted with your bid

`

1

I. GENERAL INFORMATION

1. Any questions regarding this Invitation to Bid shall be in writing and shall be addressed to

Adrienne Harris at the following address:

Delgado Community College

O’Keefe Administration Building

Purchasing Office

501 City Park Avenue, Building 37

New Orleans, La 70119

Email: purchasingdept@dcc.edu

Any additional information resulting from such inquiries shall be distributed to all bidders via

addenda. The College will not be responsible for any other explanation of the documents.

Sealed bids may be submitted by mail or in person. Faxed or emailed Bids not accepted. Mailed

bids and hand carried bids shall go to the address in item #1. If hand carried, do not leave on the

counter unattended. Bids are to be delivered directly to the Purchasing Office where they will be

time stamped. The bid name and number must be on the outside of the packaging, including

an y express mail packaging. Please note that express mail or USPS carriers may not deliver

directly to 501 City Park Avenue or to the Purchasing Office. The bidder/proposer is solely

responsible for ensuring that its courier service provider makes inside deliveries directly in the

Purchasing Office. All Bids must be time stamped by the Purchasing Office by the due date and

time regardless of delivery method.

3. Each bidder is solely responsible for the accuracy and completeness of its bid. Errors or

omissions may be grounds for rejection, or may be interpreted in favor of the College.

4. Each bidder is solely responsible for the timely delivery of its bid. Delgado Community College

will not be responsible for any delays in the delivery of bids, whether delayed in the mail, or for

any reason whatsoever.

5. Only the issue of a purchase order or a signed acceptance of a proposal constitutes acceptance

on the part of the College.

6. Assuming there is no prompt payment discount provision, payment will be made within 30

days from receipt of products in satisfactory condition, or within 30 days from receipt of invoice,

whichever is later.

7. Proposer or bidder, contractor, etc. certifies, by signing and submitting a proposal for $25,000

or more, that their company, any subcontractors, or principals are not suspended or debarred by

the General Services Administration (GSA) in accordance with the requirements in OMB Circular

A-133. (A list of parties who have been suspended or debarred may be viewed via the internet at

www.epls.gov .)

`

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II. BIDFORM

40006-106 Financial Aid Verification

Delgado Community College was established in 1921 and is the largest and oldest community college in

the State of Louisiana. As of the fall of 2020, Delgado has one of the largest enrollments among all

higher education institutions in the New Orleans Metropolitan area with 13,036 students enrolled. The

student body is comprised of both a commuter student body as well as a developing online learning

community & offers both technical and degree seeking opportunities. Delgado Community College is a

multi-campus community college with locations throughout Greater New Orleans area. City Park

Campus is the main campus located next to the New Orleans City Park. Other campus locations include

West Bank Campus, Maritime & Industrial Training Facility (Marine Fire School), Sidney Collier Site, and

the River City Site.

The College is seeking a qualified company to perform financial aid verification that includes an intrusive

communication plan, web-based easy to use student and parent portal, SFTP banner integration, and a

dedicated call center for all students and parents. Performance Pricing based on completed verifications

with no load fees. No Start up fees.

The numbers below are what the College estimates to be the number of verifications performed over a

(12) month period. Quantities are not guaranteed and may be more or less.

TERM OF CONTRACT: The contract for services will be from July 1, 2026 through June 30, 2027. The

College may opt to renew annually for up to two additional (12) month terms under the same terms and

conditions if mutually agreeable. The total contract may not exceed (36) months total.

Description

Number of ISIR's Received in a year

Number of ISIR's Selected for Verification

Number of completed Verifications

Quantity

15,000

3,000

1,500

Unit Price

Extended Price

Total Charge for Verification Services ________________________

`

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Bidder declares and represents that he; a) has carefully examined the Bidding Documents, b) has a

clear understanding of the Bidding Documents, c) has not received, relied on, or based his bid on any

verbal instructions contrary to the Bidding Documents or any addenda, d) hereby proposes to provide

all labor, materials, tools, appliances and facilities as required to perform, in a workmanlike manner, all

work and services under this contract, all in accordance with the Bidding Documents as prepared by the

College.

By signing below, the Bidder agrees that he/she complies with all bid requirements, instructions,

specifications, terms and conditions and special conditions as stated in the.

Signature ___________________________________________

Title________________________________________________

Company___________________________________________

*Bid must be submitted on this form

`

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III. INSTRUCTIONS & REQUIREMENTS FOR BIDDERS

QUALIFICATIONS:

Bidder must have at least (5) five years of experience in financial aid verification services as it

pertains to the specifications, is to be licensed in accordance with the work performed and must

operate in accordance with any required laws of the State of Louisiana. Three (3) references are to

be listed on the form provided in these bid documents (see Attachment A) and submitted with the

bid. References are to be from companies where similar work of the same scope and size are

currently being performed. Bidder must also be registered with the Louisiana Secretary of State

prior to the due date and time for the submission of Bids

Bidder must provide with their Bid, written documentation about the equipment and services they

are bidding showing that their offering conforms with the required specifications. Responses are to

be clear and concise with the responses in order of the specifications. Two complete copies of the

Bid are to be provided, one original and one copy. Vendor is encouraged to be ecological and not

provide the information in overly large binders.

ADDENDA:

Any questions arising from the specifications must be addressed in writing to the individual

indicated in Section I, General Conditions, and will be answered via an Addendum. All questions

must be submitted no later than Wednesday, May 27, 2026 by 12:00PM CST. A final 48-hour

period after the issuance of the Addendum will be granted for questions, which are directly related

only to the answers provided in the Addendum.

Any interpretation, correction or change of the Bidding Documents will be made by addendum.

Interpretations, corrections or changes of the Bidding Documents made in any other manner will

not be binding, and Bidders shall not rely upon such interpretations, corrections and changes. The

Bidder must acknowledge all issued addenda and submit it with the bid. Failure to acknowledge

addenda will render the bid informal and will cause its rejection.

Bid Documents and Addenda may be downloaded from

https://wwwcfprd.doa.louisiana.gov/osp/lapac/dspBid.cfm?search=department&term=39

BID SUBMITTAL:

Bids must be sealed with the Bidder’s name, along with the name and number of the bid clearly

written on the front of the envelope or package and are to be delivered to the person and

location in Section I, General Information by the date and time stated on the title page. Faxed or

emailed bids are not acceptable. If shipping via express mail, all information as listed above must

be on the outside of the shipping packaging. Bids received without this information or after the

due date and time will be automatically disqualified.

`

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Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services

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