Project Information

Bid Title

Community E-Waste Collection Event

Issuing Agency

Sedgwick County

Location

Kansas

Published Date

Feb 4, 2026

Closing Date

Feb 24, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-0024

Original Source

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Bid Documents

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Project Description

RFB/RFP	Due Date	Description	Document	Pre-bid Conference
26-0024	2/24/2026 1:45:00 PM	Community E-Waste Collection Event	RFP

Attachment Preview

REQUEST FOR PROPOSAL

RFP #26-0024

COMMUNITY E-WASTE COLLECTION EVENT

February 4, 2026

Sedgwick County, Kansas (hereinafter referred to as “county”) is seeking a firm or firms to provide county wide

community E-waste collection event. If your firm is interested in submitting a response, please do so in accordance with

the instructions contained within the attached Request for Proposal. Responses are due no later than 1:45 pm CST,

February 24, 2026.

All contact concerning this solicitation shall be made through the Purchasing Department. Proposers shall not

contact county employees, department heads, using agencies, evaluation committee members or elected officials with

questions or any other concerns about the solicitation. Questions, clarifications and concerns shall be submitted to the

Purchasing Department in writing. Failure to comply with these guidelines may disqualify the Proposer’s response.

Sincerely,

Britt Rosencutter

Purchasing Agent

BR/ks

RFP #26-0024

1

Table of Contents

I.

About this Document

II. Background

III. Project Objectives

IV. Submittals

V. Scope of Work

VI. Sedgwick County’s Responsibilities

VII. Proposal Terms

A. Questions and Contact Information

B. Minimum Firm Qualifications

C. Evaluation Criteria

D. Request for Proposal Timeline

E. Contract Period and Payment Terms

F. Insurance Requirements

G. Indemnification

H. Confidential Matters and Data Ownership

I. Proposal Conditions

VIII. Required Response Content

IX. Response Form

RFP #26-0024

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I.

About this Document

This document is a Request for Proposal. It differs from a Request for Bid or Quotation in that the county is seeking a solution,

as described on the cover page and in the following Background Information section, not a bid or quotation meeting firm

specifications for the lowest price. As such, the lowest price proposed will not guarantee an award recommendation. As

defined in Charter Resolution No. 68, Competitive Sealed Proposals will be evaluated based upon criteria formulated around

the most important features of the product(s) and/or service(s), of which quality, testing, references, service, availability or

capability, may be overriding factors, and price may not be determinative in the issuance of a contract or award. The proposal

evaluation criteria should be viewed as standards that measure how well a vendor’s approach meets the desired requirements

and needs of the county. Criteria that will be used and considered in evaluation for award are set forth in this document. The

county will thoroughly review all proposals received. The county will also utilize its best judgment when determining whether

to schedule a pre-proposal conference, before proposals are accepted, or meetings with vendors, after receipt of all proposals.

A Purchase Order/Contract will be awarded to a qualified vendor submitting the best proposal. Sedgwick County reserves the

right to select, and subsequently recommend for award, the proposed service(s) and/or product(s) which best meets its

required needs, quality levels and budget constraints.

The nature of this work is for a public entity and will require the expenditure of public funds and/or use of public

facilities, therefore the successful proposer will understand that portions (potentially all) of their proposal may become

public record at any time after receipt of proposals. Proposal responses, purchase orders and final contracts are subject to

public disclosure after award. All confidential or proprietary information should be clearly denoted in proposal responses

and responders should understand this information will be considered prior to release, however no guarantee is made that

information will be withheld from public view.

II. Background

Sedgwick County, located in south-central Kansas, is one of the most populous of Kansas’ 105 counties with a population

estimated at more than 528,000 people. It is the sixteenth largest in area, with 1,008 square miles, and reportedly has the

second highest per capita wealth among Kansas’ counties. Organizationally, the county is a Commission/Manager entity,

employs approximately 3,100 persons, and hosts or provides a full range of municipal services, e.g. – public safety, public

works, criminal justice, recreation, entertainment, cultural, human/social, and education.

In order to minimize solid waste, increase recycling, and improve the efficiency of solid waste collection, while

minimizing financial impacts to our citizens, Sedgwick County will provide a multi-day’s residential e-waste collection

event. The event will be held on all Thursdays through Saturdays from April 23, 2026, to May 2, 2026. The event will

take place at: Sedgwick County West Yard, 4701 S. West St., Wichita, KS.

The area of collection at the West Yard is not paved and the West Yard will be able to accommodate overflow material

for a couple of days in case the on-site trailers are filled up for the day. There is a loading dock that can be utilized to fill

trailers, however the area leading to the loading dock is not paved.

III. Project Objectives

Sedgwick County, Kansas (hereinafter referred to as “county”) is seeking a firm or firms to provide county wide community

E-waste collection event.

IV. Submittals

Carefully review this Request for Proposal. It provides specific technical information necessary to aid participating firms in

formulating a thorough response. Should you elect to participate with an electronic response, the RFP number must be

entered in the subject line and email the entire document with supplementary materials to:

Purchasing@sedgwick.gov

RFP #26-0024

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Should you elect to participate with a physical response, the response must be sealed and marked on the lower left-hand

corner with the firm name and address, bid number, and bid due date. Submit one (1) original AND one (1) electronic

copy (.PDF/Word supplied on a flash drive) of the entire document with any supplementary materials to:

Britt Rosencutter

Sedgwick County Purchasing Department

100 N. Broadway, Suite 610

Wichita, KS 67202

SUBMITTALS are due NO LATER THAN 1:45 pm CST, Tuesday, February 24, 2026. If there is any difficulty

submitting a response electronically, please contact the Purchasing Technicians at purchasing@sedgwick.gov for

assistance. Late or incomplete responses will not be accepted and will not receive consideration for final award. If you

choose to send a hard copy of your proposal, Sedgwick County will not accept submissions that arrive late due to the fault

of the U.S. Postal Service, United Parcel Service, DHL, FedEx, or any other delivery/courier service.

Proposal responses will be acknowledged and read into record at Bid Opening, which will occur at 2:15 pm CST on the

due date. No information other than the respondent’s name will be disclosed at Bid Opening. We will continue to have

Bid Openings for the items listed currently. If you would like to listen in as these proposals are read into the record, please

dial our Meet Me line @ (316) 660-7271 at 2:15 pm.

V. Scope of Work

Item

No.

1.

2.

3.

4.

5.

6.

7.

8.

Requirement

Vendor must work with county staff to organize the collection site

a) Coordinate proper staffing to maximize labor.

b) Arrange site to facilitate removal of collected material from the site.

c) Site to be set up by 5:00 pm every Wednesday through the duration of the event.

Vendor must provide qualified workers to assist with the collection event. Specify the number of qualified

workers available.

Vendor must provide all equipment for the event (trucks, trailers, gaylords, pallets, forklifts, etc.) if needed.

Vendor must provide project supervision (as required) and quality control procedures.

All e-waste collected MUST be removed from site by the following Wednesday by 5:00 pm during the

duration of the event and the week after.

All electronic equipment and components removed from electronic equipment must be recycled at

appropriate domestic recycling facilities in accordance with all federal, state and local regulations. Utilize

only those downstream vendors that are in complete compliance with all applicable federal, state and local

environmental and health and safety regulations.

Electronic equipment and components removed from electronic equipment determined to be hazardous

wastes can be managed with the reduced requirements of the Universal Waste Rule in Part 273.

Comply with the following standards of performance for recycling

a) Refurbish units that are viable and encourage reuse of workable units.

b) For units recycled, encourage the highest level of recycling and minimize the amount sent to a

landfill. Contractor will not maintain outdoor storage or piles of dismantled equipment, units or

parts unless secondary containment is provided to prevent dust or runoff.

c) Absolutely no burning or incineration as a disposal method or in the recycling process.

d) Document the removal of hazardous components from equipment before shredding.

e) Prohibition of exporting non-working or untested working equipment in compliance with federal

laws and regulations.

f) Obtain and maintain copies of paper trails of all recycling and disposals of electronic waste, and

supply copy to the county upon request.

g) Prohibition of disposing of any e-scrap or equipment with leaded glass, mercury, circuit boards, or

other hazardous materials in a landfill or waste-to-energy incinerator.

h) Maintain written procedures for prevention of environmental contamination and handling unknown

wastes.

RFP #26-0024

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9. List any manufacturers that offer take-back-programs for their units, describe these offers, and specify how

these programs will be shared with the county.

10. Provide report detailing the amount (in pounds) of material collected, recycled, and disposed as waste.

Report unit count of the number of televisions, computer monitors, and computers received. This report will

detail the amount of material collected, and which processing, recycling and disposal costs will be paid by

manufacturers’ take-back-programs.

11. Accept at a minimum computers, laptops, printers, television sets, cell phones, batteries, printers, tablets and

e-readers, network devices (routers, hubs, modems, etc.), peripherals (keyboards, mice, cables, cords,

chargers, etc.), components (hard drives, CD-ROMs, circuit boards, power supplies, etc.),VCRs, DVRs,

DVD & Blu-ray Players, digital converter boxes, cable/satellite receivers, portable music players, audio-

visual equipment, video games, pagers, PDAs, phones, printers, scanners, fax-machines, and copiers.

12. Mercury-containing equipment: mercury lamps must be processed by vendors (sub-contractors) experienced

in handling and recycling mercury. Any mercury-containing components must be recovered and not

landfilled.

13. Vendor shall recycle rechargeable batteries at a permitted battery recycling facility.

14. Vendor and/or its subcontractor(s) will drill/shred all hard drives received from event within 72 hours of

receipt and provide the location of where the destruction of the hard drives occurs. Any exceptions to this

rule will need to be formally discussed via email and approved by the county.

15. Cell phones and tablets shall be collected separately from the rest of electronic waste by county or vendor

employees, not temporary help. After collection of these items, items must be stored in a secured area only

accessible by the vendor.

VI. Sedgwick County’s Responsibilities

• Provide information, as legally allowed, in possession of the County, which relates to the County’s

requirements or which is relevant to this project.

• Designate a person to act as the County Contract Manager with respect to the work to be performed under this

contract.

• County reserves the right to make inspections at various points of the project. Contractor agrees to openly

participate in said inspections and provide information to the county on the progress, expected completion date

and any unforeseen or unexpected complications in the project.

• County will supply an appropriate location for the event.

• County will supply advertisement for the event.

VII. Proposal Terms

A.

Questions and Contact Information

Any questions regarding this document must be submitted via email to Britt Rosencutter at

britt.rosencutter@sedgwick.gov by 5:00 pm CST, February 10, 2026. Any questions of a substantive nature will be

answered in written form as an addendum and posted on the purchasing website at

https://www.sedgwickcounty.org/finance/purchasing/current-bids-and-proposals/ under the Documents column

associated with this RFP number by 5:00 pm CST, February 17, 2026. Firms are responsible for checking the website and

acknowledging any addenda on their proposal response form.

B.

Minimum Firm Qualifications

This section lists the criteria to be considered in evaluating the ability of firms interested in providing the service(s) and/or

product(s) specified in this Request for Proposal. Firms must meet or exceed these qualifications to be considered for

award. Any exceptions to the requirements listed should be clearly detailed in proposer’s response. Proposers shall:

1. Have a minimum of five (5) years’ experience in providing services similar to those specified in this RFP.

2. Have an understanding of industry standards and best practices.

3. Have experience in managing projects of comparable size and complexity to that being proposed.

RFP #26-0024

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Commodity Codes

• NAICS 562111Solid Waste Collection

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