Project Information

Bid Title

Bid 26-020 2026-27 Lawn Care Services

Issuing Agency

State Government of Mississippi

Location

Mississippi

Published Date

May 19, 2026

Closing Date

May 27, 2026

Government Level

State & Local

Status

Closed

Ref. #

110-20260507203501 HPSD

Original Source

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Project Description

Procurement Details

Smart Number	110-20260507203501 HPSD	Advertised Date	05/19/2026 5:00 PM
RFx #	3170035796	Submission Date	05/27/2026 9:00 AM
RFx Status	Open	Major Procurement Category	PERSONNEL SERVICES NON-IT
RFx Opening Date	N/A	Sub Procurement Category	PERSONNEL SERVICE - NON-TECHNOLOGY
RFx Type	MDA - RFx
Agency	MPTAP
RFx Description	Sealed bids/proposals for 2026 - 2027 Lawn Care Services will be received by the Hattiesburg Public School District at the districts Central Office located at 301 Mamie Street, Hattiesburg, MS 39401 until Wednesday, May 27, 2026, until 9:00 a.m. CST,

RFx Items

PRODUCT CATEGORY	PRODUCT DESCRIPTION
91873	Serv ConsultLandscap

Awarded

VENDOR NAME

VENDOR NUMBER

AWARD DATE

AWARD AMOUNT

FUNDING SOURCE

Bid Attachments

Attachments Bid 26-020 2026-27 Lawn Care Services.pdf

Attachment Preview

ADVERTISEMENT FOR BIDS

Bid Number: 26-020

To All Prospective Bidders:

Sealed bids/proposals for 2026 - 2027 Lawn Care Services will be received by

the Hattiesburg Public School District at the district’s Central Office located at

301 Mamie Street, Hattiesburg, MS 39401 until Wednesday, May 27, 2026, until

9:00 a.m. CST, at which time they will be publicly opened.

Specifications are on file at the Central Office. To receive a copy of complete

proposals and instructions, please contact Edith Stallings at

edith.stallings@hattiesburgpsd.com.

Proposals submitted must comply with the specifications provided. The

Hattiesburg Public School District reserves the right to amend the specifications,

as necessary, and agrees to notify all who have requested bid packets.

The contract will be awarded to the lowest and best bidder, as defined in Miss.

Code Ann. §31-7-13. The Hattiesburg Public School District reserves the right to

waive any and all informalities and to reject any and all bids. The District may

select one or more vendors to provide services to one or more of the area(s) of

the project based on the proposals received, priced, qualifications, or other

evaluation criteria.

All proposals must be submitted in a sealed envelope clearly marked "Bid

26-020 2026 - 2027 Lawn Care Services" and mailed or delivered to:

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Hattiesburg Public School District

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Attn: Edith Stallings, Accounting Supervisor

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301 Mamie Street

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Hattiesburg, MS 39401

Bids/proposals should include original and one electronic on USB drive if mailed.

Proposals may be submitted electronically via www.centralbidding.com. For any

questions related to the electronic bidding process, please call at Central Bidding

at (225) 810-4814.

/s/ Robert Williams

Superintendent of Education

To be published: ​ ​

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May 8, 2026

May 15, 2026

1

Conditions/Specifications

The Board of Trustees of the Hattiesburg Public School District (HPS),

Hattiesburg, Mississippi, will receive sealed bids/proposals in the Central Office

Conference Room located at 301 Mamie Street, Hattiesburg, Mississippi, until

Wednesday, May 27, 2026, until 9:00 a.m. CST. The Board of Trustees

reserves the following rights:

1.​ To appoint or authorize a person or persons to evaluate bids/proposals,

act, and make decisions on matters pertaining to bids.

2.​ To reject any and/or all bids/proposals of any groups thereof and waive

any informalities.

3.​ To adjust quantities of supplies or services involved under any item in

accordance with the square foot pricing submitted as part of the

bid/proposal.

4.​ Award the bid to one or more vendors.

The contract will be awarded to the lowest and best bidder, as defined in Miss.

Code Ann. §31-7-13. The Hattiesburg Public School District reserves the right to

waive any and all informalities and to reject any and all bids.

The above bids/proposals will be opened in the Central Office Conference Room,

301 Mamie Street, Hattiesburg, Mississippi, on Wednesday, May 27, 2026, at

9:00 a.m. CST. All bids/proposals shall be submitted to this address on or before

the above time and date. Envelopes containing bids/proposals shall be plainly

marked "Bid 26-020 2026 - 2027 Lawn Care Services, ATTN: Edith Stallings."

Any notations appearing on the outside of envelopes containing the sealed

bids/proposals that are intended to amend the bids in any manner will not be

considered.

No bids/proposals may be withdrawn for a period of ninety (90) days following

the scheduled opening date or until the Board of Trustees approves the contract,

whichever comes first.

Bidders must be licensed to do business in the State of Mississippi.

The District Contact person for Specifics and Site Visit: Stephen McCay, Director

of Operations, stephen.mccay@hattiesburgpsd.com

The District Contact person for Proposal Instructions and Timelines: Edith

Stallings, Accounting Supervisor, edith.stallings@hattiesburgpsd.com

2

Site Visit Walkthrough:

A mandatory site visit walkthrough is scheduled for Friday, May 15, 2026, at 9:00

a.m. CST at Central Office, 301 Mamie Street, Hattiesburg, MS 39401.

Award:

The Hattiesburg Public School District will evaluate the bids and determine the

best bid(s) based on price, experience, and references of the Contractor, and the

quality of the bid concerning services proposed, etc. The Hattiesburg Public

School District will be the sole judges of the lowest and best price for the services

needed by the district.The contract will become effective on the date it is signed

by all parties and will end no later than June 30, 2027.

The Hattiesburg Public School District reserves the right upon successful

completion of the first year to renew this contract for two additional years at the

current contractual rate. These contract extensions would be awarded in

one-year increments upon successful completion of each contract.

HPSD reserves the right to accept or reject any or all bids, or to award the

contract in whole or in part, in the best interest of the district.

General Scope of Work:

1.​ The contract will become effective on the date it is signed by all parties

and will end no later than June 30, 2027. A contract will be awarded to

the contractor(s) whose proposal is determined to be the most

advantageous to the district, taking into consideration the price and the

evaluation factors set forth in the RFP.

2.​ The work to be done under this contract consists of furnishing all labor,

supervision, equipment, fuel, transportation, tools and supplies

necessary for mowing, trimming, weeding and edging of selected

Hattiesburg Public School sites.

a.​ MOWING - Mowing of grounds shall be on a scheduled weekly

rotation. The grass shall be cut to a uniform height, no greater

than 2” from the ground, without skips or gaps. GUARDS should

be on the mower at all times.

b.​ TRIMMING - The edges of grassed areas adjacent to vertical

surfaces such as walls, foundations, buildings, around trees,

poles, fireplugs, along fences, and around guard rail posts shall

be trimmed as per schedule (For schedule, see attachment A)

c.​ EDGING - The edges of grassed areas adjacent to horizontal

surfaces such as walkways, walk curbs and parking lots shall be

edged as per schedule. The contractor is responsible for killing all

grass/weeds growing through sidewalks and parking areas. (For

3

schedule, see attachment A)

d.​ WEEDING - Shrubbery beds, playgrounds and courtyards shall be

weeded as per schedule (For schedule, see Attachment A)

e.​ SPECIAL PRUNING OF PLANTS AND CLEARANCE OF

FENCE LINES - all locations at least 4 times a year or as needed.

3.​ Contractor is to mow around the parking areas prior to teachers and staff

arriving. There will be no mowing of playgrounds or areas where

teachers or students are present, as well as no operating of equipment

during dropoff or pickup times at each location. The contractor shall

replace all items damaged during mowing, weeding, or trimming

operations.

4.​ GRASS CLIPPINGS - LEAF REMOVAL & DEBRIS: The contractor will

remove all grass clippings that blow onto sidewalks, parking lots and

roads along with accumulated leaves. In the event of adverse weather

causing trees or limbs to fall in the specified areas, the Contractor will

coordinate with the HPS Operations representative to remove debris. All

sidewalks and roadways should be clear of debris resulting from each

cycle before the contractor leaves the premises.

5.​ Recordkeeping - The contractor will keep and maintain records of

services provided.

6.​ All campuses must be secured before the contractor leaves the

premises.

7.​ Any damage to playground equipment, fences, vehicles or buildings by

the contractor shall be the contractor’s responsibility.

8.​ All equipment should be turned off completely if a child is within 25 feet

of the equipment.

9.​ Vendors must adjust cutting times so as not to interfere with instruction.

This is especially important during the administration of tests or special

events.

10.​Lawns Service Schedule is as follows:

Month

July

August

September

October

November

December

Number of

Services Per

Site

2

3

3

2

1

0

Month

January

February

March

April

May

June

Number of

Services Per

Site

0

0

2

3

3

2

4

Apply pine straw at least two times per year - August-September and

January-February.

11.​Service Areas(s).

a.​ Hattiesburg Public Schools Administrative Offices, Grace

Christian Elementary, Hawkins Elementary, and Woodley

Elementary.

b.​ Vendors may bid on one or more service areas.

c.​ The Hattiesburg Public Schools reserves the right to award the

contract in whole or in part, whichever is determined to be in the

best interest of the District. The District may select one or more

vendors to provide services to one or more of the areas of the

project based on the proposals received, priced, qualifications, or

other evaluation criteria.

Proposal format

The Proposal shall be submitted in the following format with all of the

requested information and documentation. Failure to provide the required

information and documentation may be grounds for rejection.

A.​ Executive Summary

B.​ The proposal shall include a brief introduction describing the

experience of the Contractor, the size of the Contractor, and the

services provided by the Contractor.

C.​ Contractor Experience

D.​ The Contractor must provide references, with current contact

information and work details of each contract. The following

information shall be furnished for at least three (3) similar contracts,

either completed or currently underway, by the Contractor:

a.​ Name of client’s entity.

b.​ Name and telephone number of the client’s contract

manager.

c.​ Contract description.

d.​ Duration of each contract.

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Commodity Codes

• NAICS 561730Landscaping Services

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