Project Information

Bid Title

Activity or Student Driven Marketing Funded Services and Fundraising Events

Issuing Agency

Alief Independent School District

Location

Texas

Published Date

Jul 11, 2023

Closing Date

May 8, 2026

Government Level

State & Local

Status

Closed

Ref. #

2115

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Bid Information Type RFP-MA Status Issued Number 2115 Addendum 4 (Activity or Student Driven Marketing Funded Services and Fundraising Events) Issue Date & Time 4/23/2021 09:00:00 AM (CT) Close Date & Time 5/8/2026 02:00:00 PM (CT) Notes Alief Independent School District is seeking vendors to provide incentives or profit raising merchandise and/or services for use throughout the District. This opportunity applies, but is not limited to Fundraising and/or Food Vendors/Catering, and any other products or services that may be purchased through Campus Activity Funds or Student Driven Marketing Funds. T his contract does NOT entertain those vendors whose sole business is crowdfunding. The solicited vendors may be used to provide campus based activities/events. An award made under this contract serves to create a pool of qualified vendors from which campuses may utilize for said services, activities or events. Awards will be made to multiple vendors on an incremental basis during the solicitation offering period. As submissions are received, they will be evaluated and either accepted or rejected by the District as time allows. Proposal responses will be accepted on a continual basis until 2:00 pm, 6/30/2026. Contract term shall be for one (1) year beginning September 1, 2021 and ending August 31, 2022 with potential renewals ending June 30, 2026. Please be aware that vendors on this contract will ONLY be solicited directly by the campus. Payments will be processed via a CHECK REQUISITION, OR A PURCHASE ORDER.

Contact Information Name Dariela Salazar, Buyer Address 12102 High Star Houston, TX 77072 USA Phone (281) 9883188 Fax Email dariela.salazar@aliefisd.net

Attachment Preview

2115 Addendum 4

Activity or Student Driven Marketing Funded Services and

Fundraising Events

Issue Date: 4/23/2021

Questions Deadline: 5/6/2026 12:00 PM (CT)

Response Deadline: 5/8/2026 02:00 PM (CT)

Contact Information

Contact: Dariela Salazar, Buyer

Address: Alief ISD Purchasing

Central Distribution

2nd Floor

12102 High Star

Houston, TX 77072

Phone: (281) 9883188

Email: dariela.salazar@aliefisd.net

Page 1 of 19 pages

Deadline: 5/8/2026 02:00 PM (CT)

2115 Addendum 4

Event Information

Number:

2115 Addendum 4

Title:

Activity or Student Driven Marketing Funded Services and Fundraising Events

Type:

RFP-MA

Issue Date:

4/23/2021

Question Deadline: 5/6/2026 12:00 PM (CT)

Response Deadline: 5/8/2026 02:00 PM (CT)

Notes:

Alief Independent School District is seeking vendors to provide incentives or profit

raising merchandise and/or services for use throughout the District. This opportunity

applies, but is not limited to Fundraising and/or Food Vendors/Catering, and any

other products or services that may be purchased through Campus Activity Funds or

Student Driven Marketing Funds. This contract does NOT entertain those vendors

whose sole business is crowdfunding. The solicited vendors may be used to provide

campus based activities/events.

An award made under this contract serves to create a pool of qualified vendors from

which campuses may utilize for said services, activities or events. Awards will be

made to multiple vendors on an incremental basis during the solicitation offering

period. As submissions are received, they will be evaluated and either accepted or

rejected by the District as time allows. Proposal responses will be accepted on a

continual basis until 2:00 pm, 6/30/2026. Contract term shall be for one (1) year

beginning September 1, 2021 and ending August 31, 2022 with potential renewals

ending June 30, 2026. Please be aware that vendors on this contract will ONLY be

solicited directly by the campus. Payments will be processed via a CHECK

REQUISITION, OR A PURCHASE ORDER.

Ship To Information

Contact: Unless otherwise Specified on

Purchase Order

Address: Central Distribution

Warehouse

12101 Seventh Street

Houston, TX 77072

Billing Information

Address: Accounts Payable

Administration Building

P.O. Box 68

Alief, TX 77411

Phone: 281 (983) 1693 x5490

Fax: 281 (983) 1693

Email: Becky.Schuessler@Aliefisd.net

Bid Attachments

Form W-9 Blank-.pdf

W-9

View Online

Requested Attachments

1295 Form or Evidence of Exemption

(Attachment required)

If you are required under statute to submit a 1295 form, you must do so here. Section 6 must be completed in its

entirety. Alternatively, if you are exempt under the statute, please provide documentation regarding your exemption.

Page 2 of 19 pages

Deadline: 5/8/2026 02:00 PM (CT)

2115 Addendum 4

W-9 Upload

(Attachment required)

Interested offerors must upload an updated Form W-9 prior to submitting a proposal.

Bid Attributes

1 Contract Duration

This contract shall be for one (1) year beginning September 1, 2021 and ending August 31, 2022.

Four (4) potential one (1) year renewals may occur with mutual agreement.

The bid opportunity will remain open for new responders until June 30, 2026.

In the event the proposal term ends before another proposal is executed, proposal prices

and discounts may be extended on a month-to-month basis by mutual consent.

Agreed

(Required: Check if applicable)

2 Scope of Work

This opportunity applies, but is not limited to Fundraising and/or Food Vendors/Catering, and any other products or

services that may be purchased through Campus Activity Funds or Student Driven Marketing Funds. This contract

does NOT entertain those vendors whose sole business is crowdfunding. The solicited vendors may be used to

provide campus based activities/events.

I understand

(Required: Check if applicable)

3 Name of Individual Submitting Proposal

(Required: Maximum 1000 characters allowed)

4 How many years has your business operated under its present name?

(Required: Numbers only)

5 The U.S. State your principle place of business is located.

Alabama Alaska Arizona Arkansas California Colorado Connecticut

Delaware District of Columbia Florida Georgia Hawaii Idaho Illinois

Indiana Iowa Kansas Kentucky Louisiana Maine Maryland Massachusetts

Michigan Minnesota Mississippi Missouri Montana Nebraska Nevada

New Hampshire New Jersey New Mexico New York North Carolina North Dakota

Ohio Oklahoma Oregon Pennsylvania Rhode Island South Carolina

South Dakota Tennessee Texas Utah Vermont Virginia Washington

West Virginia Wisconsin

(Required: Check only one)

Wyoming

Not Located in U.S.

6 Reciprocity

For Businesses not located in Texas: Does your state of residence or incorporation require out-of-state bidders to

underbid vendors residing in your state by a prescribed amount or percentage to receive a comparable contract? If

Yes, please input that percentage; If No, please leave the adjacent field blank.

%

(Required)

Page 3 of 19 pages

Deadline: 5/8/2026 02:00 PM (CT)

2115 Addendum 4

7 Designated Contact Person

Please indicate the name of the account manager we should speak to with concerns about the products in this

proposal.

(Required: Maximum 1000 characters allowed)

8 Designated Contact Person Email Address

(Required: Email address)

9 Designated Contact Person Telephone Number

(__ __ __) __ __ __ - __ __ __ __ ext:

(Required)

1 Payment Remittance Address

0

(Required: Maximum 1000 characters allowed)

1 Payment Remittance Telephone Number

1

(__ __ __) __ __ __ - __ __ __ __ ext:

(Required)

1 Contract/Purchase Order/Quote Fax Number

2 If applicable, please provide a fax number to send orders and quote requests.

(__ __ __) __ __ __ - __ __ __ __ ext:

(Optional)

1 Contract/Purchase Order/Quote Email

3 As an option, vendors may choose to have purchase orders emailed to them in PDF format in lieu of having them

faxed or mailed. To elect this option, please offer the preferred email address in the accompanying field. This email

address will apply to any purchases from your company, so the use of a generic email address is suggested, such

as bids@companyname.com or purchaseorders@businessname.com.

(Optional: Email address)

1 Company Website Address

4

(Optional: Maximum 1000 characters allowed)

Page 4 of 19 pages

Deadline: 5/8/2026 02:00 PM (CT)

2115 Addendum 4

1 How were you notified of this bid opportunity?

5

In order to verify the efficiency of communication tools used to notify vendors of bidding opportunities, we ask that

you provide us with the manner in which you received notification of this request for bid/proposal.

Electronic Bid Notice from Ionwave B2B Email or Call from Alief ISD

Vendor Fair, Presentation, or Workshop

(Required: Check only one)

Plan Room or Bid Distributor

Newspaper Classifieds

1 GENERAL TERMS AND CONDITIONS

6 1.0 SCOPE OF SOLICITATION

Alief Independent School District is seeking qualified companies and/or individuals for goods and services

pertaining to Fundraising and/or Food Vendors/Catering. Proposers may be placed on the District’s

Campus/Organization Funded Activities and Services vendor list. The District may execute contracts with vendors

on the list on an as-needed (per project) or annual basis depending on the type of service required. Placement on

the list does not obligate the District to contract for any services. The intent of this request is to establish a list of

pre-approved companies and/or individuals that are able to provide services to the District. Services include but are

not limited to Fundraising, Food Vendors/Catering for campus based activities or events and other services deemed

appropriate for this request. Proposers who contract with the District for services will be asked to sign the District’s

standard Contracted Services Agreement (CSA), which is available for review upon request. This agreement will

contain the scope of engagement outline of the specific duties and responsibilities of a proposer's individual project

with the District. The District reserves the right to determine if a specialized service is acceptable. If the service is

deemed unacceptable, no award will be made to the respondent. THIS SOLICITATION DOES NOT COVER

PROFESSIONAL SERVICES AS DEFINED BY TEXAS EDUCATION CODE SECTION 44.031(f) and TEXAS

GOVERNMENT CODE SECTION 2254

2.0 CONTRACT FOR PURCHASE

This agreement is subject to the appropriation of funds by the District in its budget adopted for any fiscal year for

the specific purpose of making payments pursuant to this agreement. The obligation of the District in any fiscal

year for which this Agreement is in effect shall constitute a current expense of the District for that fiscal year only. In

the event of non-appropriation of funds in any fiscal year to make payments pursuant to the Agreement, the

Agreement may be terminated. Notwithstanding anything to the contrary contained in these terms and conditions,

upon the District's acceptance of a proposal, the vendor and the District will have entered into a binding contract.

The contract is enforceable from the time of acceptance without regard to the time of notification to the vendor of

acceptance. Purchases will be put into effect in the form of a purchase order after proposals have been awarded.

Alief ISD will not be responsible for any goods delivered, or services performed without a purchase order, signed by

an authorized representative of the Alief ISD Purchasing Department.

3.0 REQUESTS FOR EXPLANATION/INTERPRETATION

If a person contemplating submitting an offer for the proposed contract is in doubt as to the true meaning of any

part of the proposal documents, the vendor may submit a written request for an interpretation thereof to the Buyer

identified in this solicitation within seven (7) business days prior to the opening date in order to allow a response to

all Bidders before the submission of a bid. Any interpretations, corrections, approvals, supplemental instructions or

changes to the Proposal Documents will be made by written Addenda. Sole issuing authority of addenda shall be

vested in the Alief ISD Purchasing Office. All interpretation or clarifications considered necessary by and approved

by the District in response to proposer's written request will be issued by such addenda. Verbal requests for

clarification or additional information may not be addressed and will not be binding.

Addenda are to be incorporated as part of the proposal and shall become part of the Contract Documents. It is the

vendor’s responsibility to monitor the Alief ISD web-site for addendums.

The District is not responsible for rejection of proposals due to failure to receive and incorporate addendums into

proposals, and reserves the right to waive all formalities, to be the sole judge of quality and suitability, and may

reject any or all items.

4.0 ITEM SPECIFICATIONS, PROPOSING ALTERNATES, AND SAMPLES

The District does not typically restrict items procured to a given manufacturer brand, make, model, provider, or

other such limitation, however, if such information is provided, it is because these products/services have certain

features that are desirable. The use of a given manufacturer's specifications by the District is to be considered a

representation of the minimum standard of quality and to aid in identifying the type of item requested. The District

makes every effort to encourage the acquisition of recycled materials to the maximum extent practicable and gives

Page 5 of 19 pages

Deadline: 5/8/2026 02:00 PM (CT)

2115 Addendum 4

Commodity Codes

• NAICS 541613Marketing Consulting Services

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