Project Information

Bid Title

RFB 2026-101 MAP Tray Sealer

Issuing Agency

University of Maine

Location

Maine

Published Date

Apr 14, 2026

Closing Date

Apr 17, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-101

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

bid #	due date	due time	commodity	attachments	addenda
2026-101	17-Apr-2026	11:59 pm	RFB 2026-101 MAP Tray Sealer	No attachments available	No addenda file(s) available

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Administered by University of Maine System

Office of Strategic Procurement

Request for Bid (RFB)

MAP Tray Sealer

RFB #2026-101

Issued Date: April 14, 2026

Response Deadline Date/Time: April 17, 11:59 p.m. EST

Response Submission Information:

Submitted electronically to UMSResponses@maine.edu

Email Subject Line – DH: MAP - RFB#2026-101

Response Contact Information:

Email: UMSResponses@maine.edu

Request for Bid – MAP Machine

Dated: April 14, 2026

Table of Contents

1.0 INTRODUCTION........................................................................................................................... 3

1.1 General Information ............................................................................................................... 3

1.2 Tie Bids....................................................................................................................................... 6

1.3 Negotiations ............................................................................................................................... 6

1.4 Award Protest ............................................................................................................................ 6

2.0 Bid Terms ...................................................................................................................................... 7

2.1 Payment Terms ......................................................................................................................... 7

2.2 Pricing:..................................................................................................................................... 7

2.3 Invoices .................................................................................................................................. 7

2.4 Contact – Post Award ........................................................... Error! Bookmark not defined.

2.5 Product / Service Delivery ................................................................................................... 8

2.6 Order of Precedence............................................................................................................ 8

Appendix A – University of Maine System Response Cover Page..................................... 9

Appendix B – Debarment, Performance and Non-Collusion Certification...................... 11

Appendix C – Required Cost Evaluation Exhibits................................................................. 12

University of Maine System RFB

Rev. 11/04/2025

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Request for Bid – MAP Machine

Dated: April 14, 2026

1.0

INTRODUCTION

1.1 General Information

1.1.1 Definitions

The University of Maine System will hereinafter be referred to as the "University."

Respondents to the document shall be referred to as "Respondent(s)” or

“Respondent”.

The Respondent to whom the Agreement is awarded shall be referred to as the

"Contractor."

The University of Maine System and other components of the University shall be

referred to as “Multi-Institution”.

1.1.2

Purpose

The University of Maine is seeking responses to purchase a Modified Atmosphere

Tray (MAP) Sealing Machine as defined in this document. This document provides

instructions for submitting responses, the procedure and criteria by which the

Respondent(s) will be selected, and the contractual terms which will govern the

relationship between the University and the awarded Respondent(s).

The University is committed to providing increased access and opportunity to

diverse businesses include and not limited to: Lesbian, Gay, Bisexual and

Transgender Business Enterprise (LGBTQ+BE); Minority Business Enterprise

(MBE); Service-Disabled Veteran Business Enterprise (SDVBE); Small Business

Enterprise (SBE); veteran-owned; service-disabled veteran-owned; HUBZone;

small disadvantaged business; women-owned; minority-owned; Veteran Business

Enterprise (VBE); and Women’s Business Enterprise (WBE).

1.1.3

Communication with the University

It is the responsibility of the Respondent to inquire about any requirement of this

document that is not understood. Responses to inquiries, if they change or clarify

the document in a substantial manner, will be forwarded by addenda to all parties

that have received a copy of the document. Addenda will also be posted on our

web site, www.maine.edu/strategic/upcoming_bids.php

It is the responsibility of all Respondents to check the web site before submitting a

response to ensure that they have all pertinent documents. The University will not

be bound by oral responses to inquiries or written responses other than addenda.

Inquiries must be made using the Response Contact Information provided on

the cover sheet of this document. Refer to table in Section 1.3.1 Timeline of Key

Events for deadline requirements.

1.1.4

Confidentiality

The University must adhere to the provisions of the Maine Freedom of Access Act

(FOAA), 1 MRSA §401 et seq. As a condition of submitting a response under this

section, a respondent must accept that, to the extent required by the Maine FOAA,

responses to this solicitation, and any ensuing contractual documents, are

considered public records and therefore are subject to freedom of access requests.

University of Maine System RFB

Rev. 11/04/2025

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Request for Bid – MAP Machine

Dated: April 14, 2026

The information contained in responses submitted for the University's

consideration will be held in confidence until all evaluations are concluded and a

Respondent selected (the successful Respondent). At that time the University will

issue award notice letters to all participating Respondents and all Respondents’

responses may be made available to participating Respondents upon request. 

Such request must be made by submitting a written request to the individual noted

in the Response Contact Information shown on the cover sheet of this document,

with a copy of the request provided to the other Respondents. Such requests are

public records.

After the protest period has passed and the Agreement is fully executed,

responses will be available for public inspection upon request. 

Pricing and other information that is an integral part of the offer cannot be

considered confidential after an award has been made.  The University will honor

requests for confidentiality for information that meets the definition of “trade secret”

under Maine law.  Clearly mark any portion of your submitted materials which are

entitled to “trade secret” exemption from disclosure under Maine's Freedom of

Access Act. Failure to so identify as trade secret will authorize the University to

conclude that no portions are so exempt; and that your entity will defend, indemnify

and hold harmless the University in any and all legal actions that seek to compel

the University to disclose under Maine's Freedom of Access Act some or all of your

submitted materials and/or contract, if any, executed between the University and

your entity.

1.1.5 Costs of Preparation

Respondent assumes all costs of preparation of the response and any

presentations necessary to the response process.

1.1.6

Authorization

Any Agreement for services that will, or may, result in the expenditure by the

University of $50,000 or more must be approved in writing by the Office of Strategic

Procurement, Chief Procurement Officer and it is not approved, valid or effective

until such written approval is granted.

Authorization. Any contract or agreement for services that will, or may, result in the

expenditure by the University of $50,000 or more must be approved in writing by

the Executive Director of Strategic Procurement & Services and it is not approved,

valid or effective until such written approval is granted.

Vice Chancellor for Finance and Administration approval is required of any

University of Maine System agreement of $50,000 or more, and it is not approved,

valid or effective until such written approval is granted.

Chief Business Officer approval is required of any campus specific agreement of

$50,000 or more, and it is not approved, valid or effective until such written

approval is granted.

1.1.7 Multi-Institutional

University of Maine System RFB

Rev. 11/04/2025

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Request for Bid – MAP Machine

Dated: April 14, 2026

The University of Maine System, Office of Strategic Procurement reserves the

right to authorize other University Institutions to use the Agreement(s) resulting

from this document, if it is deemed to be beneficial for the University to do so.

1.1.8 Pricing

All prices provided shall remain firm for the entire term of the agreement.

1.1.9

Cost Response Form Quantities

The quantities shown on the cost response form are approximate only. The

Contractor shall cover the actual needs of the University throughout the term of the

Agreement regardless of whether they are more or less than the quantities shown.

1.1.10 Employees

The Contractor shall employ only competent and satisfactory personnel and shall

provide a sufficient number of employees to perform the required services

efficiently and in a manner satisfactory to the University. If the Agreement

Administrator or designee, notifies the Contractor in writing that any person

employed on this Agreement is incompetent, disorderly, or otherwise

unsatisfactory, such person shall not again be employed in the execution of this

Agreement without the prior written consent of the Agreement Administrator.

1.1.11 Environment Compliance

In the event that the resulting Agreement involves the generation, transportation,

handling, disposal, and/or other operations or activities in relation to toxic,

hazardous, radioactive, or otherwise dangerous gases, vapors, fumes, acids,

alkali’s, chemicals, wastes or contaminants and/or other substance, material or

condition, the Contractor agrees to indemnify save harmless and defend the

University from and against all liabilities, claims, damages, forfeitures, suits, and

the costs and expenses incident thereto (including costs of defense, settlement

and reasonable attorney’s fees) which the University may hereafter incur as a

result of death or bodily injuries or damage to any property, contamination of or

adverse effects of the environment or any violation of state or federal regulations

or laws (including without limitation the Resources Conservation and Recovery

Act, the Hazardous Material Transportation Act or the Superfund Amendment and

Reauthorization Act, as the same now exists or may hereafter be amended) or

order based on or arising in whole or in part from the Contractor’s performance

under the Agreement, provided, however the Contractor shall not indemnify the

University for any liabilities, claims, damages, (as set forth above) caused by or

arising out of the sole negligence of the University, or arising out of any area of

responsibility not attributable to Contractor.

1.1.12 Specification Protest Process and Remedies:

If a Respondent feels that the specifications are written in a way that limits

competition, a specification protest may be sent to the Office of Strategic

Procurement to the email address provided on the cover page of this

document. Specification Protests will be responded to within five (5) business

days of receipt. Determination of protest validity is at the sole discretion of the

University. The due date of the proposal may be changed if necessary to allow

consideration of the protest and issuance of any necessary

addenda. Specification protests shall be presented to the University in writing as

University of Maine System RFB

Rev. 11/04/2025

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