Project Information

Bid Title

Mobile Audio Video (MAV) RFP

Issuing Agency

City of Pasadena

Location

California

Published Date

Jun 9, 2026

Closing Date

Jun 26, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-RFP-0206

Original Source

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Project Description

Project ID: 2026-RFP-0206

Title: Mobile Audio Video (MAV) RFP

Addenda: 0

Release Date: 6/9/2026

Due Date: 6/26/2026

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Mobile Audio Video (MAV) RFP

Request for Proposals

Police Department

33431 , 334310

Project ID: 2026-RFP-0206

Release Date: Tuesday, June 9, 2026

· Due Date: Friday, June 26, 2026 3:00pm

Posted Tuesday, June 9, 2026 1:27pm

All dates & times in Pacific Time

Draft Response Events RSVP No Bid

Time Remaining: 16 days, 20 hours, 2 minutes

Post Information

Posted At:Tue, Jun 9, 2026 1:27 PM
Sealed Bid Process:Yes (Bids Sealed / Pricing Sealed)
Private Bid:No

Overview

Summary

This is a request for proposals for in-car Mobile Audio Video (MAV) recording, for use in police vehicles. These systems are used to record video and audio of both common events--such as traffic stops, suspect interviews from inside the vehicle, and other routine interactions--as well as critical incidents--such as pursuits, uses of force, etc. These systems are critical tools for both reviewing officer performance (in the vein of "game tapes" for sports) and for preservation of objective evidence after incidents. Newer systems also allow for investigative tools with license plate recognition, AI search/transcription tools, and real-time viewing.

Having a next-generation system is critical for modern policing and for protecting the residents of the City of Pasadena.

Background

The City of Pasadena currently uses an obsolete MAV system, the WatchGuard 4RE system, which is at its end of life. Our goal is to procure a replacement MAV system which will allow for recording emergency vehicle operations, across a fleet of approximately 65 vehicles.

The following tables will have specifications for what is required of any systems and ask the vendors to explain how they implement solutions to challenges the PD currently faces.

Respondents should note that the Pasadena Police Department currently uses the Axon bodyworn camera system for recording police interactions with the public. We are invested in continuing the use of this system--our intent is to find a solution that will be able to be integrated with this existing equipment.

The City is issuing this Request for Proposals to solicit bids from firms interested in providing a digital in-car audio and video solution that offers:

• Reliable audio and video system interfaces that require minimal officer training and input to capture and record data

• Back-end storage and archival solution that meets the requirement

• Robust digital evidence management system capable of tracking, cataloguing and monitoring video, as well as third party material such as photographs and documents to ensure integrity and chain-of-custody for use as evidence in court proceedings.

• Complete Data Migration from Watchguard to New Solution.

Current System Analysis

A. Software Details

• Application Name: EL4
• Current Version: v4.4.4
• Vendor/Provider: Motorola
• Support Status: EOL
• Licensing Model: Subscription
• Customizations: No

B. Hardware & Infrastructure

• Hosting Model: On-premise
• Server Specs: VMs
• Deployment Architecture: Single-instance

C. Data Storage

• Storage Type: Nutanix clustered storage
• Storage Location: PD Data Center
• Data Volume: 2TB monthly
• Retention Policies: 2 years
• Backups & Recovery: Daily via Cohesity

D. Security & Access Controls

• Authentication Methods: AD
• Authorization Model: RBAC
• Encryption: at rest only
• Audit Logs: Yes

E. Performance & Capacity

• Usage Metrics: 25-30, 100 per days
• Response Times: 11 minutes for 2.22GB
• Scalability: Vertical

F. Compliance & Regulatory

• Data Sovereignty: PD Data Center
• Audit Readiness: Access logs

G. User Experience & Support

• UI/UX Overview: Web
• Training & Documentation: Online
• Support Model: Internal

H. Known Issues & Limitations

• Technical Debt: Both 4RE and EL4 are end-of-life and are no longer supported.
• Stability: The system has been performing well and remains stable.

I. Change History & Roadmap

• Upgrade History: EL4 v4.4.4 on 03/18/20
• End-of-Life Dates: 06/30/26

J. User Roles & Permissions

• Define different user types: KB0010309
• Specify what each role can and cannot do:
  • PD_WG_Users: Can view only the events they have personally uploaded. PD_WG_SC_Users: Same as PD_WG_Users.
  • PD_WG_Supervisors: Can view all uploaded events and manage both events and case management.
  • PD_WG_IA: Can perform all actions available to PD_WG_Supervisors and can also review restricted events and detailed audit logs.
  • PD_WG_Admins: Can perform all actions available to PD_WG_IA and can also manage system settings.

Timeline

Release Project Date:

June 9, 2026

Pre-Proposal Meeting (Non-Mandatory):

June 15, 2026, 10:00am

https://teams.microsoft.com/l/meetup-join/19%3ameeting_M2E1YjBlZjQtYmZiZS00NjRmLTg0ZjQtODAzYzJhMGYzOGQz%40thread.v2/0?context=%7b%22Tid%22%3a%2282d9fc00-2c66-4402-a28f-c6bcdc32e491%22%2c%22Oid%22%3a%22663ef765-b759-4585-914e-b10298eaa81e%22%7d

Question Submission Deadline:

June 19, 2026, 4:00pm

Proposal Submission Deadline:

June 26, 2026, 3:00pm

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 334310Audio and Video Equipment Manufacturing

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