Project Information

Bid Title

Landscape Maintenance - NSWWTP

Issuing Agency

City of Tulsa

Location

Oklahoma

Published Date

Jun 8, 2026

Closing Date

Jul 1, 2026

Government Level

State & Local

Status

Closed

Ref. #

TAC 396H

Original Source

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Bid Documents

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Project Description

Bid ID:	TAC 396H
Addendum:	0
Bid Due Date:	7/1/2026
Description:	Landscape Maintenance - NSWWTP
Bid Document:	TAC 396H - Landscape Maintenance - NSWWTP.pdf
Attachments:

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City of Tulsa

Finance Department

Invitation for Bid (IFB)

TAC 396H

Supplies or Services Requested: Landscape Maintenance -

NSWWTP

Department: Water and Sewer

NIGP Commodity Code(s): 988-36

Solicitation Schedule

EVENT

IFB Issue Date

DATE

06/08/2026

Mandatory Pre-Bid Conference

5628 N.105th E. Ave., Tulsa, OK 74117-4014

Deadline for Questions

Submitted to assigned buyer via email.

Bid Submission Date

Either mailed or delivered to City Clerk address. Bids

are open the day after the due date.

06/15/2026 at 10:00 AM CDT

06/22/2026

10 Days prior to IFB due date

07/01/2026

If You have any questions or need additional information, contact the Assigned Buyer:

Rachel Harders, Buyer | rachelharders@cityoftulsa.org

All questions should be emailed with IFB TAC 396H on the subject line.

Submit Bids (sealed) to:

City of Tulsa – City Clerk’s Office

175 E. 2ND St., Suite 260

Tulsa, OK 74103

Bids (2 total:1 original, 1 copy) must be sealed and either mailed or delivered.

Write the Bid Number, Supplies or Service requested (as listed above) and Bid

Opening Date on the lower left corner of the outside of Your Bid envelope. Feel

free to use included packing slip. No faxed or emailed Bids will be considered.

Barring certain circumstances (Section III-5), Bids received after the stated date

and time will not be accepted and will be returned to the Bidder unopened.

TAC 396H | Landscape Maintenance - NSWWTP | Issue Date: 06/08/2026

I. STATEMENT OF PURPOSE:

1. Overview and Goals

The goal of this solicitation is to secure a source to provide Landscape Maintenance for the Northside

Wastewater Treatment Plant (NSWWTP) for the Water and Sewer Department of the City of Tulsa.

2. Term of Contract

The City intends to award a one-year annual contract. The City may offer the Seller the opportunity

for additional one-year terms. The City also reserves the right to make multiple or partial awards. To

do business with the City, You must agree to the terms and conditions of the City’s standard

Purchase Agreement, indicated by Your Authorized Agent’s signature on the Purchase Agreement.

Capitalized terms used in this IFB and not defined in the Purchase Agreement shall have the

meanings as ascribed to them in Title 6, Chapter 4 of the Tulsa Revised Ordinances.

The entire Invitation for Bid (IFB), including any additional information submitted by Bidder and

Accepted by City will be included as part of the Agreement between Seller and City. All sheets of

this IFB (including Sections I-VI) must be submitted.

Authorized Agent

Several parts of the Bid (Affidavits, Purchase Agreement) must be signed by an “Authorized

Agent.” An Authorized Agent means an agent who is legally authorized to bind the Seller under the

law of the state in which the Seller is legally organized. For instance, under Oklahoma law, the

Authorized Agent for each of the following types of entities is as stated below:

o Corporations – the president, board chair or board vice chair (or the vice president if the corporation

was formed in Oklahoma) can sign; others can sign if they have and provide the City with (i) a corporate

resolution giving them authority to bind the Seller, and (ii) a recent certificate of secretary indicating

the authority is still valid and was in full force and effect on the date of the signature. (See IFB Section

VI for sample of a Certificate of Secretary)

o General Partnerships – any partner can sign to bind all partners.

o Limited Partnerships – the general partner must sign.

o Individuals – no additional authorization is required, but signatures must be witnessed and notarized.

o Sole Proprietorship – the owner can sign. Any other person can sign if s/he provides a recent Power

of Attorney, signed by the owner, authorizing him/her to bind the sole proprietorship.

o Limited Liability Company (LLC) – any manager of the LLC elected by the members of the LLC, or

any member signing as manager of the LLC. All other signers will need a Consent of Members signed

by all the Members of the LLC authorizing their signature on or up to 30 days before the date of their

signature. (See Section VI for sample of a Consent of Members)

Entities organized in states other than Oklahoma must follow the law of the state in which they are

organized.

IFB Rev 02/2024

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TAC 396H | Landscape Maintenance - NSWWTP | Issue Date: 06/08/2026

II. SCOPE OF SERVICES AND SPECIFICATIONS

1. Scope of Services

The City is requesting Bids for Landscape Maintenance for the Northside Wastewater Treatment

Plant for the Water and Sewer Department.

Seller Qualifications:

• Bidders must provide copies of current State of Oklahoma Commercial Pesticide

Applicators Licenses with their Bid to be considered for award.

The Seller is required to satisfy all licensing requirements of the State of Oklahoma Department of

Agriculture. All licenses must be current and valid.

Delivery Requirements:

All prices quoted shall be based on delivery F.O.B. Tulsa, Oklahoma or to any other points as may

be designated in the Specifications, with all charges prepaid by Seller to the actual point of delivery.

Bids must state the number of days required for delivery under normal conditions.

Absolutely no items over 500lbs. may be directly shipped to the City requiring the City personnel to

unload from the shipping truck or trailer. The City carries no responsibility for any damages incurred

during an unloading occurrence. All unloading shall be the responsibility of the Seller and/or shipping

entity.

2. Specifications

The Bid must meet or exceed the following Specifications.

The Bidder will be familiar with this type of work and have the necessary equipment and personnel

to perform the work within the specified time. Bidder will be responsible for all labor, equipment and

material required.

• Bidders must submit equipment and employee lists with their Bid to be considered for award.

The City reserves the right to visually inspect and verify equipment before award.

Licensing:

The Bidder will be responsible for compliance with all applicable federal, state and municipal laws

and ordinances and shall be subject to product testing of chemicals used. Such test(s) may be

conducted at any time by the City of Tulsa or the State Department of Agriculture.

Chemical Use: The Seller will strictly adhere to all application rates, instructions, requirements and

procedures of the product label. The Plant Representative will report any chemical misuse by the

Seller to the State Department of Agriculture. The Seller will be solely responsible for any fines or

penalties resulting from said misuse. One application rate will be used for all acres treated during an

application. The rate of chemical applied on a per acre basis shall never exceed the manufacturer’s

maximum allowable amount recommendation, as established in the Environmental Protection

Agency’s label for non-cropland areas. Seller must have labels and MSDS sheets for all chemicals

they are applying in their possession at the time of application. All chemicals applied for vegetation

control must be approved by the Environmental Protection Agency and the State of Oklahoma

Department of Agriculture for their intended use.

IFB Rev 02/2024

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TAC 396H | Landscape Maintenance - NSWWTP | Issue Date: 06/08/2026

• The Bidder shall have a formal, written safety program and provide a copy of that program

along with this Bid to be considered for award.

The Seller shall be responsible for the character and actions of its employees at all times while

working on this contract. Any disrespectful or discourteous actions toward the public will not be

tolerated.

The work may not be sub-contracted with any other company or individual without requesting such

in writing and receiving prior written consent from the Water and Sewer department, Northside

Wastewater Treatment Plant Representative. Any sub-contractor permitted will have the same

insurance, licensing and performance bond, and all other requirements of these specifications as the

contract holder.

The amount to be contracted will depend upon the need and the funds available and there is no

guaranteed level of work.

Examination of Work Sites:

The Bidder shall be responsible for examining the work sites and be familiar with work required at

each site. The submission of a Bid is taken as evidence that the Bidder is familiar with the work site

and work required.

Maintenance Area:

A tour of the maintenance area will be available immediately after the pre-bid conference.

General Specifications:

A. The Plant Representative will determine if and when mowing is appropriate and needed. The

Seller must be contactable by the City during normal business hours. Calls made to the Seller

must be returned within 2 hours from the time the message is left. Active contact numbers

must be on file with the Representative at all times.

B. It is expected that services will begin within 48 hours from the time notification is provided to

the Seller. Failure to meet either the 2-hour or 48-hour time requirements will be considered

as a failure of the Primary Seller to supply the full needs of the City and may result in the City

contacting the Secondary Seller for the needed service.

C. Work will not be permitted whenever the Plant Representative determines that the condition

of the grounds is not adequate to accommodate the Seller’s equipment. Work will not be

permitted when conditions are wet or when the grounds are soft. No work will be permitted

on “ozone” days.

D. The Seller shall furnish all the materials and perform all of the work to be undertaken, and

the Seller must provide a valid phone number and address at all times to the Plant

Representative.

E. All materials, tools and equipment used in performing the work outlined herein, will be

furnished by the Seller and must be removed from the site at the end of each working day or

properly secured with prior approval from the Plant Representative. The City will not be

responsible for equipment left on City property. Chemicals, herbicides (weed killers),

insecticides, fungicides and fertilizers shall be approved by the Plant Representative.

IFB Rev 02/2024

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TAC 396H | Landscape Maintenance - NSWWTP | Issue Date: 06/08/2026

F. The Plant Representative will be available for consultation and supervision from the start date

of the Agreement until completion. If at any time it is determined by the Plant Representative

that the work performed is in violation of the Agreement, the Plant Representative may stop

the work until the problem is resolved.

G. Before the crew leaves their base of operations, the Seller shall notify the Plant

Representative that the crew is in route. The Seller shall provide the name(s) of the crew,

and the City of Tulsa personnel will match the crew(s) photo id(s) upon arrival at the Plant.

The Plant Representative will ensure that there is no unauthorized entry to Plant grounds

while Seller is on site.

H. Any property that is added to the Agreement by addendum, shall be awarded to the current

Seller at the per unit charge (Hour/Sq. Ft.). as shown in the extra services schedule.

Mowing Requirements:

A. Initial property clean-up: The Seller will clear the area of litter, debris, tree limbs, etc. prior to

each mowing and trimming.

B. Grounds mowing: The Seller will not be guaranteed a minimum number of mowings per year.

The number of mowings required in an average year is shown below, however, due to

variations in the weather, the number of mowings may vary from month to month

1. Areas required to be maintained in a turf-type condition will be mowed approximately

thirteen times during a normal year according to the following schedule.

April - once/month

August - twice/month

May - twice/month

September - twice/month

June - twice/month

October - once/month

July - twice/month

November - once/month

Mowing to be accomplished to a height of 1-1/2” to 2-1/4” with a fine cut mowing

blade.

Seller shall keep all fence lines in the area free from overgrown vegetation by

application of herbicide and by trimming.

2. Areas required to be maintained in a non-turf condition may be removed as hay or

mowed one to three times a year. The frequency shall be as directed by the Plant

Representative.

Seller shall keep all fence lines in the area free from overgrown vegetation by

application of herbicide and by trimming.

C. Weeds/grass trimming: Remove, trim, or spray grass and weeds growing near structures,

trees, poles, sidewalks or culverts every scheduled mowing. Edging must be performed along

curb lines and sidewalks as needed to keep edges neat. Turf clippings that are heavy or

smothering after mowing are to be removed. Sweep sidewalks, mow strips, and roads clear

of all grass. Keep fence lines free of weeds.

D. Herbicide application: Herbicide shall be applied to control weeds, grass, vines, brush, and

other vegetation in specific areas as stated in Bid Specifications and Exhibit A. Herbicide

shall be applied to the rip-rap on the creek side of the levee which begins at the southeast

IFB Rev 02/2024

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Commodity Codes

• NAICS 561730Landscaping Services

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