Project Information

Bid Title

12 Hgac Perish Food Q3 2026

Issuing Agency

State Government of Pennsylvania

Location

Pennsylvania

Published Date

Jun 1, 2026

Closing Date

Jun 15, 2026

Government Level

State & Local

Status

Closed

Ref. #

6100066133

Original Source

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Bid Documents

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Project Description

General Information
Department for this solicitation:	Procurement
Date Prepared:	06/01/26	Types:	IFB
Advertisement Type:	Service Materials Service & Materials PW Construction Agency Construction Real Estate
Solicitation/Project#:	6100066133	Solicitation/Project Title:	12 HGAC Perish Food Q3 2026
Description:	Please read the scope of work to ensure you have a complete understanding of the requirements of this work. The Commonwealth of Pennsylvania on behalf of the Department of Labor and Industry (DLI), Office of Vocational Rehabilitation (OVR), Commonwealth Technical Institute (CTI) located at the Hiram G Andrews Center 727 Goucher Street, Johnstown, PA 15905 is issuing this solicitation for non perishable and perishable foods for the period of July 1, 2026-September 30, 2026. This is for the purchase of perishable foods, for the students and teachers of the Commonwealth Tech. Institute located at the Hiram G Andrews Center. CTI will coordinate delivery with the vendor. Estimated Quantities: It shall be understood and agreed that any quantities listed in the Contract are estimated only and may be increased or decreased in accordance with the actual requirements of the Commonwealth and that the Commonwealth in accepting any bid or portion thereof, contracts only and agrees to purchase only the materials and services in such quantities as represent the actual requirements of the Commonwealth. The Commonwealth reserves the right to purchase materials and services covered under the Contract through a separate competitive procurement procedure, whenever Commonwealth deems it to be in its best interest.' This IFB is comprised of the following documents, those with an asterisk (*) should be submitted with your bid response along with required documents outlined in the SOW. 1. Statement of Work (SOW) 2. Terms and Conditions_6100066133 3. Specifications* 4. BOP-2201 2201 EO 2021-06 Worker Protection Form* 5. Reciprocal Limitations Act* Any questions in reference to this IFB must be submitted individually and in writing via email by 4pm ET on Monday, June 8th, 2026, to the L & I Central Procurement resource account - RA-li-OIT-BAS-Procur@pa.gov, with IFB 6100066133 - 12 HGAC Perishable Foods Q3 2026 in the Subject Line. All questions and responses are considered an addendum to and part of this IFB. The Issuing Office shall not be bound by any verbal information, nor shall it be bound by any written information that is not either contained within the IFB or formally issued by the Issuing Office.  The Issuing Office does not consider questions to be a protest of the solicitation.

Department Information
Department/Agency:	Department of Labor and Industry	Delivery Location:
County:	Cambria	Duration:	3 months

Contact Information
First Name:	Erik	Last Name:	Leonard
Phone Number: (XXX-XXX-XXXX)	717-525-5813	Email:	erleonard@pa.gov

Solicitation Information
Bids must be received by the purchasing agency on the Solicitation Due Date no later than the Solicitation Due Time as set forth in the solicitation. Any conflict between the dates and/or times contained in the solicitation itself or its attachments and this advertisement shall be resolved in favor of the solicitation.
Solicitation Start Date:	06/01/26
Solicitation Due Date:	06/15/26	Solicitation Due Time:	4:00 PM
Solicitation Opening Date:	06/15/26	Solicitation Opening Time:	4:01 PM
Opening Location:
No. of Addendums:	0
Amended Date:	06/01/26

Related Solicitation Files

Original Files CAMBRIA PERISH FOOD Q3 2026 SOW.pdf HGAC Cambria Perishable Food TERMS & CONDITIONS.pdf CAMBRIA PERISH FOOD Q3 2026 SPECIFICATION.xlsx Workers Protect Form.pdf Reciprocal Limitations Act.pdf Locating & Responding to Solicitation.pdf

Attachment Preview

STATEMENT OF WORK AND REQUIREMENTS

PERISHABLE & NON-PERISHABLE FOOD

COMMONWEALTH TECHNICAL INSTTITUE

AT THE HIRAM G. ANDREWS CENTER

I. STATEMENT OF WORK OVERVIEW: The Commonwealth of Pennsylvania,

Department of Labor and Industry (DLI) on behalf of the Commonwealth Technical

Institute (CTI) located at the Hiram G Andrews Center (HGAC), located at 727 Goucher

Street, Johnstown, PA 15905 is seeking to award purchase orders for Perishable and Non-

Perishable Food Products. This Statement of Work (SOW) covers the requirements for

the supply and delivery of and nonperishable food products as listed in this (SOW).

Specifications and preferred brands by Product Category are attached as supplemental

documents.

II. BACKGROUND: The Commonwealth Technical Institute (CTI) is a secondary

educational facility that is home to maximum of 350 students, located in Johnstown,

PA. This facility operates 24 hours a day, seven days a week and provides three daily

meals and snacks to students who reside on campus, Commonwealth of Pennsylvania

employees and guests.

IV. CONTRACT AND PURCHASE ORDER EXECUTION:

a. COMMODITY CATEGORIES: All perishable and nonperishable food shall fall

under the below commodity code (s).

COMMODITY CODE

50300000 Fresh Fruit

50400000 Fresh Vegetables

503400000 Frozen Fruit

50440000 Frozen

Vegetables

50110000 Meat and Poultry

50120000 Fish and Seafood

50130000 Dairy products

and eggs

50180000 Breads and

Grain, Bakery Products

50200000 Beverages and

non-dairy

DESCRIPTION OF MATERIAL CATEGORY-EXAMPLES

Raw, uncut, unprocessed, whole, fruits and vegetables not

combined with other ingredients

Produce that has been subjected to freezing process and then

stored

Hamburger, Chuck Roast, Pork Loin, Sausage, Skinless

Chicken Breast, Chicken parts, Turkey

Haddock, Shrimp, Scallops, Clams

Butter, Sour Cream, Lactose Free Products

Sandwich Bread-i.e., whole grain, wheat, rye and white,

Cakes, Pies, Danish, Cookies, Muffins

Carbonated or non-carbonated beverages, bottled or syrup

concentrated fountain drinks, coffee, tea, non-dairy creamers

b. METHOD OF AWARD: DLI intends to award a purchase order by low cost to

one eligible responsive and responsible bidder. There is no guarantee of a

minimum award.

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c. COMMONWEALTH PURCHASING CARD: The Commonwealth

Purchasing Card shall be the payment method only if the resulting award is less

than $10,000.00.

d. TERM OF PURCHASE ORDER: The purchase order term shall commence

upon the date of the fully executed purchase order and shall end on the expiration

date. It is DLI’s intent to establish a 90-day purchase order.

e. OPTION TO EXTEND: DLI reserves the right, upon notice to the awarded

supplier, to extend the contract or any part of the contract for up to 90 days under

the same terms and conditions.

f. LIKE PRODUCTS: DLI reserves the right to add like food products to the

contract for its duration as CTI at the HGAC requirements and menus change.

Pricing for like food products will be obtained in the same manner as the other

products under the contract. All awarded suppliers will be given the opportunity

to provide pricing on added food products. Approved requests for like food

products will be added to the contract as an attachment.

g. REMOVAL OF PRODUCTS: DLI reserves the right to remove products from

the interval pricing requests that are no longer needed or if the best interest of the

Commonwealth is served.

A. BILLING.

a. Suppliers must provide four mandatory elements on PO invoices: PO number,

invoice date, invoice number, and invoice gross amount. Failure to comply

will result in the return of the invoice.

b. Information on PO invoices such as PO line-item information, supplier name,

address, and remit to information may expedite invoice processing.

c. All prices are freight on board (FOB) destination; do not include a separate

line item for freight.

d. No prepayments will be made.

e. The awarded supplier will be paid for services and supplies satisfactorily

delivered.

f. Payment will be processed upon receipt of invoice and verification of goods

received.

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g. The Pennsylvania Department of Labor and Industry is a tax-exempt entity.

PA State Sales Tax Exemption #25-1644382.

V. BID REQUIREMENTS:

a. RESPONSIVE BIDDER: In order to be considered responsive, bidders must

successfully be awarded at least one line item (food product) on the bid submission.

b. MANUFACTURER AUTHORIZED SELLER: In order to be eligible for award, a

bidder must be the manufacturer or an authorized seller or supplier of a

manufacturer’s products. If the bidder is not the manufacturer, the bidder shall

include with its bid response a certification that it is an authorized seller or authorized

supplier of all Manufacturers listed in the certification and whose products are part of

the bid response. If such a certification is not included in the bid response, the bidder

shall be required to provide the letter upon request of DLI. Prior to award and at any

time during the term of the contract, a supplier will be required to provide upon

request a letter signed by the manufacturer of an awarded item stating that the bidder

is authorized to sell said Manufacturer’s products and that the Manufacturer will

honor any responsibilities under the warranty for products sold by the supplier.

c. RECIPROCAL LIMITATIONS: Form GSPUR-89, Reciprocal Limitations Act

Requirements, may be required prior to bid award. If necessary, this form must be

completed and submitted no later than 2 business days after notification from the

Procurement and Contracting Office. Failure to complete this form prior to the

expiration of the second business day after notification shall result in rejection of the

bid.

d. WORKER PROTECTION: All bidders shall submit the Worker Protection and

Investment certification with their bid.

VI. AWARDED SUPPLIER OBLIGATIONS:

A. The awarded supplier shall directly supply and deliver the items listed on the attached

specifications which represent a specific requirement of DLI. Substitutions for the

manufacturer, pack size, grade, or any other specifications that are provided, will only

be accepted with prior approval from the CTI at the HGAC Dietary Point of Contact

(POC) or designee. Pricing for substitute products shall be the same as or lower than

the price of the unavailable product.

B. The vendor must supply meat and poultry products processed or manufactured in

plants operated under the Meat and Poultry Inspection program of the Food Safety

and Inspection Services of the U.S. Department of Agriculture or under an inspection

program approved by that agency. The official inspection legend and plant number

must appear on all shipping containers and/or individually packaged items.

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C. The vendor must use shipping containers and/or individually packed items that are

legibly labeled, printed or stenciled with product & brand name, date of pack, name

and location of packer or distributor, net weight and appropriate ingredient statement.

A straightforward calendar date or other coding method must identify date of

production/pack. If another coding method is used, the vendor must send an

explanation to the HGAC Dietary Manager. All products, when received, must have

a minimum of 30 days remaining before the stamped “sell by” or “expiration date”

expires.

D. Fresh chilled (never frozen) products must be delivered within 30 days. Items from

freezer storage must be delivered within 90 days from date of processing.

E. To assure specified state of refrigeration all deliveries will be made on either clean

refrigerated or freezer trucks. Chilled items shall be delivered at not higher than 40 F

(4.4 C) and show no signs of mishandling. Frozen items shall be delivered at internal

temperatures not higher than 10 F (-12.2 C), be solidly frozen and show no evidence

of defrosting, refreezing, freezer burn, dehydration or mishandling. To prevent mass

nesting of frozen products, packaging units must be individually frozen to a solid

state, packaged or unpackaged as specified, before being placed in master container.

F. Products that are placed in polybags shall be securely closed; staples and paper coated

metal wire ties are not permitted. Containers shall be of a size and shape normally

used for the product and packed to full capacity without slack filling or overfilling.

The minimum bursting strength of the fiberboard and the maximum net weight of the

containers shall comply with Table I in the General Requirements of the Institutional

Meat Purchase Specifications (IMPS). Case closure is to be accomplished by taping,

strapping, or gluing. Staples shall not be used as a final case closure.

G. When preferred product brands are specified, product items shall contain only those

kinds of ingredients. Amounts and kinds of ingredients must be within tolerances

permitted by the appropriate inspection regulations. The HGAC may submit samples

for laboratory analysis. If laboratory analysis verifies that the ingredients do not meet

the appropriate regulations, the HGAC may offset labs fees from payments made to

vendor and may file a report with the Contractor Responsibility Program.

H. Any brand and product identified in a specification will be the only brand(s) accepted.

Bidders must circle product/brand being bid for each item when submitting bid.

Products and brands not previously approved will not be accepted until approved by

the HGAC Dietary Manager. Vendors may submit samples to the HGAC Dietary

Manager for formal evaluations and approval. Samples must be properly labeled and

identified with the name of vendor and applicable item name, corresponding

specification number and brand name and code number and ingredient statement.

Failure to comply with the requested information will be cause for rejection. Written

request for product review should be submitted to the HGAC Dietary Manager

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I. Commodities received by the Commonwealth will not be deemed accepted until the

Commonwealth has had a reasonable opportunity to inspect. The Commonwealth will reject any

commodity that is discovered to be defective or fails to conform to the specifications

upon initial inspection or at any later time if the defect was not reasonably

ascertainable upon the initial inspection. The vendor must remove the rejected

commodities from the premises without expense to the Commonwealth within five

business days after phone notification followed by and email of the

Complaint/Rejection Form 516-C. Rejected items left longer than 5 business days

will be regarded as abandoned and the Commonwealth may dispose of them. The

Commonwealth reserves the right to refuse unacceptable product at delivery. The

vendor shall immediately replace all rejected items with product conforming to the

specifications. Non-compliance will result in further action unless prior approval is

obtained from the Director of Dietetic Services. If the vendor fails, neglects, or

refuses to do so, the Commonwealth shall then have the right to purchase on the open

market and charge the defaulting vendor any increase in price.

J. The vendor must provide products as specified in the Purchase order including

properly labeled and identified products. Alterations to brands and codes must be

brought to the attention of the Dietary Management Service Specialist as soon as

possible. When pack size changes from stated/current pack for approved brands;

award will be made on cost/unit. Vendor must specify new pack size, count and

weight/case. The vendor must forward this information on pack changes to the

Dietary Management Service Specialist (see Acceptable Brands section of special

instructions and conditions). Failure to forward information regarding changes may

result in removal of products from the acceptable brand list.

K. Vendors will be required to supply Manufacturer Product Information Sheets at the

initial delivery and/or upon request.

L. The Commonwealth will accept and pay only for actual net weight or count

determined at the time of delivery. Any discrepancy between the actual net weight or

count and the weight or count indicated by the vendor will be recorded on the

delivery slips. Payments will be made upon receipt of invoices after commodities

have been delivered and accepted.

M. The awarded supplier shall deliver all food items as specified. Failure to deliver

items as requested may result in award to the next best value supplier and the original

awarded supplier may be held responsible for cost difference.

N. The awarded supplier shall notify the CTI at the HGAC Dietary POC or designee of

any unavailable products within 24 hours of order submission.

O. The awarded supplier shall stock food items that are readily available for delivery

throughout the duration of the contract.

P. The awarded supplier shall ensure that all frozen items provided under the contract

have no less than one month of usable shelf life remaining upon delivery. The

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