Project Information

Bid Title

Graphic Design Services

Issuing Agency

Northern California Power Agency

Location

California

Published Date

May 22, 2026

Closing Date

Jun 10, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Graphic Design Services
Posted Date: May 13, 2026
Submittal Due Date: June 10, 2026
LCFS Verification, Aggregation, and Fuel Pathway Services
Posted Date: May 14, 2026
Submittal Due Date: June 23, 2026
Annual Financial Audit Request for Proposal

Posted Date: May 22, 2026

Submittal Due Date: June 18, 2026

Attachment Preview

Request for Proposals (RFP)

for Consultant Services

Title: Graphic Design Services

Bid No. LR 2603

RFP Issue Date:

RFP submittal Deadline:

Contract Administrator:

Address:

Phone:

Email:

Wednesday, May 13, 2026

Wednesday, June 10, 2026, 5:00 pm PST

Emily Lemei

Northern California Power Agency

651 Commerce Drive

Roseville, CA 95678

(916) 781-4293

emily.lemei@ncpa.com

REQUEST FOR PROPOSALS (RFP) LR2603

FOR CONSULTANT SERVICES

TITLE: Graphic Design Services

Table of Contents

1. INTRODUCTION ………...…………………………………………………………….

1

2. SCOPE OF SERVICES …………………………………………………………………

1

3. INSTRUCTIONS TO RESPONDENT .……………………………………………

2

4. TENTATIVE TIMELINE ……………………………………………………………….

6

5. PROPOSAL FORMAT REQUIREMENTS ……………………………………….

6

6. CONTRACT TYPE AND METHOD OF PAYMENT ………………………….

9

7. EVALUATION PROCESS …………………………………………………………….

10

ATTACHMENTS

A. RESPONDENT INFORMATION FORM ……………………………………... A-1

B. FORM CONSULTING SERVICES AGREEMENT ……………………….. B-1

Section 4. Insurance Requirements …………………………………. B-3

Exhibit A – Scope of Services ……………………………………………. B-13

Exhibit B – Compensation Schedule and Hourly Fees ……….. B-14

1. INTRODUCTION

The Northern California Power Agency (“NCPA” or “Agency”) is a joint powers agency, a

public entity established under California Government Code sections 6500 et seq. NCPA was

established in 1968 by a consortium of locally owned electric utilities to make joint

investments in energy resources that would ensure an affordable, reliable, and clean supply

of electricity for customers in its member communities. NCPA members include

municipalities, a rural electric cooperative, and other publicly owned entities for which the

not-for-profit agency provides such services as the generation, purchase, aggregation,

scheduling, and management of electrical energy. NCPA Members are: the Cities of

Alameda, Biggs, Gridley, Healdsburg, Lodi, Lompoc, Palo Alto, Redding, Roseville, Santa

Clara, Shasta Lake, and Ukiah, the Plumas-Sierra Rural Electric Cooperative, the Port of

Oakland, the San Francisco Bay Area Rapid Transit District, and the Truckee Donner Public

Utility District (individually referred to as “Member” or collectively as “Members”

hereafter).

Services provided under any service contract(s) subsequently entered into by NCPA

pursuant to this RFP may include services directly to the Agency, or as requested by the

Agency and consistent with the terms of the agreement, to Agency members, Southern

California Public Power Authority (“SCPPA”) or SCPPA members to serve their respective

utility customers’ needs. The service and work products would be ordered and approved

directly by NCPA, and the billing would be administered through NCPA.

2. SCOPE OF SERVICES

The primary purpose of this RFP is to select successful Respondent(s) to provide graphic

design services to NCPA and its Members through an agreement between Agency and

successful Respondent(s). Materials developed for NCPA under the scope of an executed

agreement(s) with successful Respondent(s) may be shared and used by NCPA Members

for commercial purposes. In some cases, NCPA may request the creation of designs that

can be rebranded by NCPA Members for their individual use.

NCPA is seeking proposals for graphic design services including, but not limited to:

1. General Graphic Design Services

• Design templates in InDesign, Photoshop, Adobe Illustrator, as required

• Create custom brochures, conference agendas/programs, flow charts, models,

illustrations, and other graphics

• Create content for customer education and outreach campaigns

• Import content into approved templates

• Create unique marketing and communications collateral, as needed. Examples

include: one-sheeters/fact sheets, brochures, posters, event designs (logos,

signage, designs for promotional materials), evites/emails, banners, business

cards, fliers, templates, reports, and social media graphics

LR2603 – Graphic Design Services

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• Provide photography retouching and editing

• Provide final compilation of documents in print and/or electronic formats (e.g.

PDF, JPEG, GIF, PNG, PSD, EPS, or other design file formats) as needed and

specified for each project

2. Presentation Graphics

• Design presentation templates in deck slide software (e.g., PowerPoint)

• Create custom flow charts, models, illustrations, and other graphics

• Import content into approved template

• Develop supplementary materials, such as handouts and creative leave-behinds

• Provide final compilation of documents in print and/or electronic formats as

needed

3. Special Projects

• ADA-compliant designs and ADA compliance review of graphics

• Website design

• Support for the development of promotional videos

• Complex visual representation of information and/or processes (including

infographics)

• Interface and coordinate with third party vendors, (e.g. printer companies,

signage companies, translation services)

• Instruction on printing and use of in-house copy machines for NCPA staff for

those projects that can be finalized in-house at NCPA.

Agency intends to execute one or more agreements with successful Respondent(s). Agency

seeks proposals for a term of five years, with an estimated start date in August 2026.

Agency reserves the right, in its sole discretion, to consider proposals or execute contracts

with successful Respondents for an agreement term that is greater than or less than that

potential five years, which may or may not be structured to include options to extend the

terms of the Agreement.

The form Consulting Services Agreement is included as Attachment B. Services provided

under the agreement may include services directly to the Agency or, as requested by the

Agency, to NCPA Members, Southern California Public Power Authority (SCPPA), or SCPPA

Members. Respondents should thoroughly review the agreement in its entirety.

3. INSTRUCTIONS TO RESPONDENT

Any Respondent who submits a Proposal agrees to do so without legal recourse against

Agency, their Commissions, managers, agents, Consultants or Members for rejection of any

response(s), for failure to execute an agreement for any reason, or for any costs relating to

the Proposal including the costs of preparation. Agency shall not be liable to any

LR2603 – Graphic Design Services

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Respondent or party at law or in equity for any reason whatsoever for any acts or omissions

arising out of or in connection with this RFP.

By submitting its Proposal, each Respondent waives any right to challenge any valuation by

Agency of any responses of any Respondent or any determination of Agency to select or

reject any response of any Respondent or to take any action contemplated by this RFP,

including any right of a Respondent to intervene in any governing body proceeding for the

purpose of protesting the selection or rejection of any Respondent, any other decision of

Agency contemplated by this RFP or any resulting agreement related to a selected

Respondent. Each Respondent, in submitting its response, irrevocably agrees and

acknowledges that it is submitting its Proposal subject to and in agreement with the terms

of this RFP and agrees that Agency shall be entitled to specific performance of their rights

hereunder and injunctive relief.

3.1 Public Nature of Proposal

All Proposals submitted in response to this RFP become the exclusive property of

Agency. All Proposals received in response to this RFP become a matter of public

record and shall be regarded as public records, except as noted herein. If the

Respondent so specifies and clearly identifies portions of its response as

“PROPRIETARY AND CONFIDENTIAL”, Agency will make reasonable efforts to treat the

marked portions as confidential information (“Confidential Information”). Agency

reserves the right to release such Confidential Information to its agents, Consultants,

or Participating Members for the purpose of evaluating a Proposal. Such agents,

Consultants and Participating Members will be required to observe the same care

with respect to disclosure as Agency. Under no circumstances will Agency, their

Commission, managers, agents, Consultants or Participating Members, be liable for

any damages resulting from any disclosure of Respondent’s Confidential Information

during or after this RFP process.

Although the California Public Records Act recognizes that certain confidential trade

secret, proprietary and similar information may be protected from disclosure, Agency

may not agree that Confidential Information that a Respondent submits is indeed

confidential under California law. If a request is made for Confidential Information

and Agency do not agree that it is confidential under California law, Agency shall

provide the Respondent who submitted the Confidential Information with reasonable

notice to allow the Respondent to seek protection from disclosure by a court of

competent jurisdiction.

3.2 Rights of Agency

This RFP does not commit Agency, or any Participating Member, to enter into a

contract.

LR2603 – Graphic Design Services

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Commodity Codes

• NAICS 541430Graphic Design Services

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