Project Information

Bid Title

Fire Station 13 Generator Replacement

Issuing Agency

Hall County

Location

Georgia

Published Date

Sep 9, 2026

Closing Date

Oct 1, 2026

Government Level

State & Local

Status

Closed

Ref. #

026-47

Original Source

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Bid Documents

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Project Description

Bid Number:	026-47
Bid Title:	Fire Station 13 Generator Replacement
Category:	Bids & Proposals
Status:	Open

Description: INVITATION FOR BID IFB #026-47 For the provision of: Fire Station 13 Generator Replacement Hall County, Georgia, Board of Commissioners (herein “County”), is seeking qualified contractors to replace existing generator and furnish and install one (1) new generator at Hall County Fire Station #13 located at 2709 Sardis Road, Gainesville, GA 30506. (herein “Services”). The County seeks to award one (1) contractor to perform all the Services. Schedule of Events: Bid Post Date: Wednesday, September 9, 2026 Mandatory Pre-Bid Meeting: Wednesday, September 16, 2026, 9:00am at Fire Station #13 located at 2709 Sardis Road, Gainesville, GA 30506. Bidders’ Questions Due: Tuesday, September 22, 2026 Response to Bidder Questions Due: Friday, September 25, 2026 Bid Due Date: Thursday, October 1, 2026 Bidding Process: Hall County is now accepting sealed bids from qualified contractors for the provision of the Services in the County’s Purchasing Division, located on the fourth (4 th ) floor of the Hall County Government Center, 2875 Browns Bridge Road, Gainesville, GA 30504 until 2:00 p.m. EST on Thursday, October 1, 2026. All bid packets must be sealed and time and date stamped by the Hall County receptionist located on the 4 th floor to be considered. General Qualifications: Bidders must be in the regular business of providing similar Services. Bidders must be licensed, insured, and bonded in the State of Georgia. Mandatory Pre-Bid Meeting: The pre-bid meeting will start promptly on Wednesday, September 16, 2026, at 9:00am located at Fire Station #13 located at 2709 Sardis Road, Gainesville, GA 30506. Questions: All communications must be directed solely to Connie Barnes, Issuing Officer, at For security reasons, you must enable JavaScript to view this E-mail address. for questions or clarifications of the IFB requirements. Addenda: If needed and in the best interest of the County, the Purchasing Division may make an extension of the bidding period by a formal written addendum and publicly posted on the County website. All addenda must be signed by the Bidder and returned with the bid packet. Proposal Documents: Bidders may obtain all submittal documents at no cost via the County’s website at https://www.hallcounty.org/Bids.aspx ,then scroll down and click the link for “026-47, Fire Station 13 Generator Replacement” and download all required documents under “Related Documents”. Any addenda will also be posted at the bottom of the webpage as needed. Bidders are responsible for checking for addenda. Addenda must be signed and returned along with the bid packet. Bid Response: Each Bidder must provide a total of two (2) hard paper copies of its bid, including any addenda, with one (1) marked “Original” and one (1) marked “Copy”. Submit both paper copies in a sealed envelope(s). Each Bidder must provide one (1) hard paper copy of Exhibit C – Cost Proposal Worksheet. Prices quoted on Exhibit C – Cost Proposal Worksheet shall be fixed and firm for the duration of the contract. Electronic signatures on bid documents are acceptable; however, hard copies of the bid response are required, as stated above. Bidders must also provide their responses on one (1) USB drive. Public Reading: Bid openings are open to the public and to Bidders. Bidders are not required to attend but may do so. The Issuing Officer named herein, or another Purchasing team member, will open and publicly read all Bidder’s company names, their locations, and proposed costs on the Bid Due Date at the Hall County Government Center, 2875 Browns Bridge Rd, Gainesville, GA 30504 on the 4 th floor. Evaluation and Selection: The County will evaluate all submittals in accordance with the Official Code of Hall County, Georgia 3.10, and as further detailed herein. Award Process: The County reserves the right to reject any or all bids, in whole or part, or to select any Bidder, without liability on part of the County to the Bidder to complete the described work. The County intends to award the contract to one (1) company that it deems to be the lowest cost, responsible and responsive Bidder to perform all the work described herein. Lead times, length of time to complete the work, and prior work history (whether as a prime contractor or subcontractor) will also be a factor in award. Bid Retention: Bidders may not withdraw their bid after the bid opening. Bids must be valid for one hundred twenty (120) calendar days. All forms, documents, and exhibits attached hereto must be completed and returned with the bid. The County reserves the right to retain all bids submitted and use any idea(s) in a bid regardless of award. The County shall have the right to waive any informality or irregularity of immaterial deviation in any bid received. Bidders must sign Exhibit B – Contract for Services. Bidders may submit redlines and exceptions to Exhibit B – Contract for Services to the Issuing Officer prior to submitting their bids. Redlines and exceptions to the contract must be submitted by the Bidders’ Questions Due Date listed above. Legally Binding Agreement: The County and the awarded Bidder shall enter into a formal agreement; substantially in the form of the attached Exhibit B – Contract for Services. Contracts are only valid if they are signed by the County’s Chairman of the Board of Commissioners, or his/her designee, and the awarded Bidder. Bidders must sign the Exhibit B – Contract for Services and submit it with their bid responses. If there are no written objections or exceptions, then the County will understand this as an affirmative acceptance of the Scope of Work as it is presented. Non-Collusion Clause: Bidders must have no contact of any nature with any other Bidders, County staff members (except the Issuing Officer named herein), its elected officials, nor Commissioners, during the evaluation process. The County will deem such as collusion and thus render the submission in violation of the Official Code of Hall County and thus the County may render the proposal as non-responsive and not evaluate the proposal for an award. By submitting a proposal, the Bidder represents and warrants that no official or employee of Hall County Government has, in any manner, an interest, directly or indirectly, in the proposal or in the contract which may be made under it, or in any expected profits to arise there from. County Consultants: From time to time, the County may select an outside consultant at its own discretion who will act under the direction of County’s Project Manager. The consultant will have full authority to act on behalf of the County; however, the consultant may not solicit goods and services on behalf of the County without prior written approval from the County. Contractors MUST follow all specification sections prepared by the County’s consultant, and Contractors MUST allow the consultant to inspect the work. Taxes: The County is exempt from State of Georgia Local Sales and Use Tax. The Bidder understands and acknowledges that it is responsible for any sales and use taxes it may incur. The Bidder will not charge or invoice the County any sales and use tax as a separate line item. The Contractor may request a copy of the County’s Georgia Sales and Use Tax Exemption Certificate. Federal Suspension and Debarment Compliance In accordance with 2 CFR 200.214 and 2 CFR Part 180.300, if this procurement is funded in whole or in part by federal grant funds, the County is prohibited from awarding contracts to parties that are debarred, suspended, or otherwise excluded from or ineligible for participation in federal assistance programs. If applicable, by submitting a proposal in response to this IFB, the Bidder certifies to the best of its knowledge and belief that neither it, its principals, nor its subcontractors are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from entering into covered transactions by any Federal department or agency. Respondents are required to complete, sign, and return the attached Debarment and Suspension Certification Form with their proposal. Failure to submit this certification if required may render the proposal non-responsive. Table of Contents 1.0 INTRODUCTION 2.0 GENERAL TERMS AND CONDITIONS 3.0 SCOPE OF WORK 4.0 SUBMISSION OF PROPOSALS 5.0 IFB RESPONSE PREPARATION 6.0 SELECTION PROCESS 7.0 STEPS TO AWARD INTRODUCTION The County desires to award one (1) company for the Services described herein and is soliciting sealed bids for this Invitation for Bid (herein “IFB”) for the Services. Bidders must be in the regular business of providing similar services, be licensed, insured, and bonded to do so in the State of Georgia. 2.0 GENERAL TERMS AND CONDITIONS The County reserves the right to conduct any review it may deem advisable to assure services conform to the specifications. Prospective firms, including all officers, must not be, or have been, debarred by any Federal, State, or Local authority. A Bidder must not be, or have been, in any legal suit for negligence, willful misconduct, fraud, or otherwise malpractice charges. A Bidder must be legally able to conduct business in the State of Georgia. A Bidder must not have abandoned a project or an engagement or otherwise been terminated for non-performance or subpar performance A Bidder must not be under an enforcement action for related investigation pending by a professional or regulatory group. 3.0 SCOPE OF WORK This is a turnkey project. Contractor will provide all equipment, tools, and labor necessary to furnish and install a new generator and transfer switch. Remove and dispose of existing 45 KW natural gas generator and transfer switch. Install new 50 KW diesel generator with matching (same manufacturer) 300-amp transfer switch. Equipment shall be the same voltage and phase as the existing generator and transfer switch. Cap existing gas line as close to the ground as possible. Modify or replace concrete pad as necessary to accommodate new generator. Verify that existing wiring is suitable to use with new generator/transfer switch. Any changes to wiring for this job will be included in scope of work. The emergency power system (EPS) shall provide alternate AC power source for load in the event there is an interruption of normal utility power. When required, the unit shall automatically transfer the load from the normal power source to the standby emergency generator. Upon return of normal power, the load shall be automatically transferred back to the normal power source, and the emergency generator shall automatically shut off, after a cool down period. Provide a complete automatically operated electric generating set of the size, type, and operating characteristics described, completely installed, tested and operative. QUALITY ASSURANCE: Manufacturers: The following manufacturers are acceptable provided they meet all requirements of the specifications: Generac model SD 50 or equal in fit, form, and function. . Geographic Location: The installation/service center shall be located no more than 100 miles from Hall County Fire Station #13. The installation/service center shall provide on-site service within four (4) hours of receipt of service request. The installation/service center shall maintain adequate levels of repair parts inventory. If the installer/bidder is not a factory authorized representative of the generator, they shall contract with a local authorized manufacturer’s representative to provide start up and offer warranty services and repairs, including necessary service visits/supplies during the warranty period. Manufacturer Testing: Design prototype testing shall be performed on similar models of the unit furnished on this project. Final production testing of the engine/generator and automatic transfer switch Field testing by manufacturer’s local representative. Environmental Protection Agency emissions regulation compliance. The generator assembly shall comply with EPA Tier regulations with respect to the specified size. SERVICE/MAINTENANCE AGREEMENT: A. The engine/generator representative shall provide a service/maintenance contract from the date of substantial completion/installation for the five (5) year warranty period at no additional cost to the County. All costs shall be included in the bid for this project. The agreement shall be made in the name of the Owner. The service/maintenance agreement applies to the following items of equipment: 1. Engine-Generator Set. 2. Automatic Transfer Switch. 3. Remote Annunciator B. The Maintenance agreement shall include the following and shall also include services per the equipment manufacturer's applicable instruction manual: 1. Lube, oil, and filter change 2. Fuel filter change 3. Engine tune-up with parts 4. Service/replace air cleaner 5. Check coolant level 6. Test anti-freeze and adjust 7. Inspect cooling system hoses 8. Service/replace belts as required 9. Check engine heater operation 10. Check generator set for fuel, oil, and coolant leaks 11. Check air intakes and outlets 12. Drain exhaust line 13. Inspect silencer 14. Check battery charger operation and charge rate 15. Check battery electrolyte levels and specific gravity 16. Emergency system operation with load applied for one hour period 17. Frequency check/governor adjust 18. Check transfer switch and accessory operation 19. Check engine alternator charge rate 20. Check engine-generator gauge and indicator operation 21. Check generator set controller operation including shutdown functions and emergency stop 22. Check generator output voltage and adjust as necessary C. Maintenance shall be performed at intervals stated in the equipment manufacturer's applicable instruction manuals, except that the minimum service visits shall be four (4) per year. D. Maintenance shall be performed during the owner’s normal working hours. Arrangements will be made with the owner 24 hours prior to each service call in order to secure access to the equipment. E. The servicing agent will supply labor, supplies, parts, and test equipment as necessary to perform the service and preventative maintenance at no additional cost to the owner. F. The service agreement shall include labor, supplies, and replacement parts to restore the system to operating condition, whether due to normal wear and tear or defects in workmanship or materials. G. On-site response to service calls shall be made within four (4) hours. H. The servicing agent shall maintain a complete service history and necessary drawings and service procedure data for reference in service of the equipment. The agreement does not include any expense to repair damage caused by abuse, accident, theft, acts of a third person, forces of nature, alteration of equipment, or improper operation. The servicing agent shall maintain a representative stock of replacement parts for the complete emergency system and a competent factory-trained service organization. I. After each inspection, the owner will be furnished a written report detailing any conditions found and advising further service required, if any, to ensure operating dependability of the equipment under contract. COMPREHENSIVE WARRANTY: The standby electric generating system components, complete genset, and instrumentation panel shall be warranted by the manufacturer against defective materials and factory workmanship for a period of five (5) years. Such defective parts shall be repaired or replaced at the manufacturer's option, free of charge for parts, labor and travel. The warranty period shall commence when the standby power system is first placed into service. Multiple warranties for individual components (engine, alternator, controls, etc.) are not acceptable. Satisfactory warranty documents must be provided. Also, in the judgment of the specifying authority, the manufacturer supplying the warranty for the complete system must have the necessary financial strength and technical expertise with all components supplied to provide adequate warranty support. GENERAL: The system shall have the following characteristics: A. 50 kW for Continuous Standby Service; based on use in outdoor housing – geographic location – Gainesville, GA, USA. B. 3 phase, 4W, 208/120 Volts. Unit shall have a 150 amp breaker. C. Provide monitoring and controls necessary to achieve the following sequence of operation: Transfer the emergency system load within the 10-second interval required by NFPA 110: After the emergency load has been stabilized, transfer the optional standby load. Time delay shall be field selectable, 1-5 minutes. Set for 1 minute. D. Isochronous governor capable of +.25% steady-state frequency regulation. E. Air Cleaner: Dry element with restriction indicator. F. Positive displacement, full pressure lubrication oil pump, cartridge oil filters, dipstick and oil drain. G. Cooling system: High ambient 122°F unit mounted radiator, blower fan, water pump and thermostat. H. Salient-pole, brushless, 12 lead reconnectable type; self-ventilated, dripproof housing; amortisseur rotor windings and skewed for smooth voltage waveform. NEMA Class H insulation with fungus-resistant epoxy varnish. Brushless excitation system controlled by solid-state, anti-tracking voltage regulator capable of maintaining +/- 2% for any constant load from 0% to 100% of rating. Provide individual adjustments for voltage range, stability and volts/hertz operations. I. Voltage dip not to exceed 20% with one-second recovery within 2% of rated voltage, for onestep loads 0% to 90% of rating. J. Shall sustain at least 250% rated current for minimum of 10 seconds, based on a 3-phase symmetrical fault. K. Integral thermal-magnetic circuit breaker on output, coordinated not to trip under the conditions described above. CONTROLLER: Set-mounted, microprocessor-based, with vibration isolation. Modular construction to allow field replacement and for field testing without starting the generator. Controller shall include: A. Fused DC circuit B. Complete two-wire start/stop control which shall operate on closure of remote contact device(s). C. Speed sensing and a second independent starter motor disengagement systems shall protect against starter engagement with a moving flywheel. Battery charging alternator voltage will not be acceptable for this purpose. D. The starting system shall be designed for restarting in the event of a false engine start, by permitting the engine to completely stop and then re-engage the starter. E. Cranking cycler with 15-second ON and OFF cranking periods. Crank control shall provide at least two (2) cranking periods. Each cranking attempt shall be separated by appropriate rest periods. A sensing device shall automatically disconnect the starting circuit when the engine has started. If the engine has not started at completion of the starting program, the over cranking signal shall so indicate. The engine starting controls shall be locked out and no further starting controls shall be locked out and no further starting attempts shall take place until the overcranking device has been manually reset. A selector switch shall be incorporated in the automatic engine start and stop controls. It shall include an OFF position that prevents manual or automatic starting of the engine; a MANUAL or HANDCRANK position that permits the engine to be started manually by the pushbutton on the control cabinet and an AUTOMATIC position which readies the system for automatic start or stop on demand of the control system. F. Overcrank protection designed to open the cranking circuit after 75 seconds if the engine fails to start. G. Circuitry to shut down the engine when signal for high coolant temperature, low oil pressure, or overspeed are received. H. Engine cooldown timer factory set at five (5) minutes to permit unloaded running of the standby set after transfer of the load to normal. I. Three-position (Automatic-OFF-TEST) selector switch. In the TEST position, the engine shall start and run regardless of the position of the remote starting contacts. In the Automatic position, the engine shall start when contact in the remote control circuit close and stop five (5) minutes after this contacts open. In the OFF position, the engine shall not start even though the remote start contacts close. This position shall also provide for immediate shutdown in case of an emergency. Rest of any fault shall also be accomplished by putting the switch to OFF position. J. Indicating lights to signal: 1. Auxiliary Prealarm (Yellow) 2. Auxiliary Safety Shutdown (Red) 3. Switch “OFF” (Flashing Red) 4. Overcrank (Red) 5. Emergency Stop (Red) 6. High Water Temperature (Red) 7. Overspeed (Red) 8. Low Oil Pressure (Red) 9. Battery Charger Fault (Red) 10. Low Battery Voltage (Red) 11. Low Fuel (Red) 12. System Ready (Green) 13. Anti-High Water Temperature (Yellow) 14. Anti-Low Oil Pressure (Yellow) 15. Low Coolant Temperature (Red) 16. Test button for indicating lights. 17. Alarm Horn with silencer switch per NFPA 110. 18. Terminals shall be provided for each signal in 8.10 above, plus additional terminals for common fault and common prealarm. INSTRUMENT PANEL: The instrument panel shall include: A. Dual range voltmeter 3-1/2 inch, 2% accuracy. B. Dual range ammeter phase selector switch. C. Voltmeter-ammeter phase selector switch. D. Lights to indicate high or low meter scale. E. Direct reading pointer-type frequency meter 3-1/2 inch, 0.5% accuracy, 45 to 65 Hz scale. F. Panel illuminating lights. G. Battery charging voltmeter. H. Coolant temperature gauge. I. Oil pressure gauge. J. Running time meter. K. Voltage adjust rheostat. MOUNTING BASE: A. The engine-generator shall be skid-mounted on two, iron “I” or “C” type channels. The design shall provide vibration isolation between the genset and the mounting base. B. The frame design shall not inhibit easy access to the oil pan after genset has been installed. Installations which require the use of a pump to drain the oil are not acceptable. ACCESSORIES: The following accessories shall be installed: A. Block Heater, 120 Volt AC. Thermostatically controlled and sized to maintain engine coolant at 90°F (32°C) to meet the start-up requirements of NFPA 110, Level 1. B. Generator strip heater, 120-volt, single phase for high humidity applications. C. Over voltage protection will shut down the unit after one (1) second of 15% or more overvoltage. Note: Sensitive equipment may suffer damage in less than one (1) second of an overvoltage condition. Online equipment requiring faster shutdown should have its own overvoltage protection. D. Weather housing, constructed of rugged steel, cleaned, phosphated, and electrocoat painted inside and out with rust inhibiting primer and exterior coat of the manufacturer’s standard color. Provide hinged, double doors on each side to give easy access to the genset and a rear door to allow access to the control panel. All door handles shall be key-lock type. Skid and floor design shall include a removable panel below the engine oil pan. All shelters shall come ready for job installation. Top-mounted exhaust silencer with rain shield over the exhaust opening. Note: A 120-volt battery box heater shall be included. E. Battery rack, battery cables, 12-volt batteries capable of delivering the required minimum cold-cranking amps required at 0°F. F. 10-Ampere automatic float and equalize battery charger with +/- 1% constant voltage regulation from no load to full load over +/- 10% AC input line variation current limited during engine cranking and short circuit conditions, temperature compensated for ambients from -40°C to +60°C, 5% accurate voltmeter and ammeter, fused, reverse polarity and transient protected. Provide alarm circuit board to meet the requirements of NFPA 110 for low battery voltage, high battery voltage, and battery charger malfunction. G. Gas-proof, seamless, stainless steel, flexible exhaust connection, and engine exhaust silencer rated for critical application. Exhaust noise shall be limited to 85 dBA as measured at 10 feet in a free-field environment. Provide and locate annunciator adjacent to the fire alarm control panel. Remove existing remote annunciator. Provide all wiring between remote annunciator and generator set if existing wiring is not usable. AUTOMATIC TRANSFER SWITCH: The automatic transfer switch shall consist of a power transfer module and a control module, interconnected to provide complete automatic operation. Enclosure type shall be NEMA 1. The automatic transfer switch shall be mechanically held and electrically operated by a single solenoid mechanism energized from the source to which the load is to be transferred. The switch shall be rated for continuous duty and be inherently double throw. The switch shall be open transition (break before make) and be mechanically interlocked to ensure only one of two possible positions - normal or emergency. The automatic transfer switch shall be suitable for use with and supplied by the manufacturer of the standby generator to be furnished for this project. A. The switch shall be 4-pole, rated for use on a 208Y/120V, 3-phase, 300 amp 4-wire system. B. Automatic transfer switches utilizing components of molded-case circuit breakers, contactors, or parts thereof which have not been intended for continuous duty or repetitive load transfer switching are not acceptable. C. All main contacts shall be of silver composition. The operating transfer time in either direction shall not exceed one-sixth (1/6) of a second. D. The control module shall be supplied with a protective cover and be mounted separately from the transfer switch for ease of maintenance. The interconnecting wiring harness shall include a disconnect plug to disconnect all wires including both sources of control power for routine maintenance. E. Sensing and control logic shall be solid-state and mounted on plug-in printed circuit boards. Printed circuit boards shall be keyed to prevent incorrect installation. Interfacing relays shall be industrial control grade plug-in type with dust covers. This group contains all of the following: 1. Voltage and Frequency Sensing 2. Time Delays 3. Engine Control Contacts 4. Test Switch 5. Indicators F. Provide the following accessories: 1. Engine generator exercising timer with toggle switch to select load, no-load operation adjustable in 15-minute increments. Factory set at 20 minutes minimum each week unless otherwise specified. 2. Overlapping neutral transfer contact. G. Inspection of all contacts (movable and stationary) shall be possible from the front of the switch without disassembly of operating linkages and without disconnections of power conductors. A manual operating handle shall be provided for maintenance purposes. H. The automatic transfer switch shall conform to the requirements of NEMA Standard ICS2-447 and Underwriters Laboratories (UL) 1008. I. The complete automatic transfer switch shall be tested as to ensure proper operation of the individual components and correct overall sequence of operation and to ensure that the operating transfer time, voltage, frequency, and time delay settings are in compliance with the specification requirements. J. The transfer switch shall be furnished with an operator's manual providing installation and operating instructions. FUEL FACILITIES: Sub-Base fuel storage tank shall be supplied. The tank shall be double wall design with a minimum of 24 hours operation at full load capacity. The tank shall be made of corrosion-resistance steel. Provide an automatic leak detection system in the space between the walls, supply vents, lockable fill, level gauge, and fuel lines as required. Fuel Tank shall be UL listed and labeled. Hall County will provide/fill the generator with diesel. All wiring and interconnections shall be in accordance with commercial electrical standards. Installation drawings and complete wiring diagrams shall be furnished to the Owner. Bidder Requirements • The installation/service center must be located within 100 miles of Fire Station #13. • If the Contractor is not a factory authorized representative of the proposed new generator (and transfer switch), Contractor must contract with a local authorized manufacturer’s representative to provide startup and offer warranty services and repairs including necessary services visits during the warranty period. • A manufacturer's representative must be present for the installation, startup, and testing of the new generator and transfer switch. o Testing shall comply with the requirements of NFPA 110, paragraph 5-13, “Installation Acceptance”. Provide resistive load bank to conduct the tests. o Manufacturer’s representative shall provide four (4) hours of on-site training of designated personnel. o Unit is to be programmed to run weekly under a “no load” every Monday at 8:00am for 30 minutes. Interruption of utility services to Fire Station #13 must be coordinated with Hall County’s Fire Resue and Building Maintenance Departments at least 48 hours prior to the interruption of services. Contractor shall furnish a portable generator to operate items such as radio circuits, refrigerator/freezer during the outage. Full power outage to the station is not to exceed a full fairly normal business day ( 7 am to 6 pm). Make sure to coordinate startup etc. so as to minimize the amount of time the station will be without a back up generator. 4.0 SUBMISSION OF PROPOSALS The County requests that Bidders submit proposals addressing all items listed below. Failure to include any of these documents may result in disqualification. All responses must be in hard copy format. Bidders should submit a total of two (2) hard paper copies of the technical proposal: one (1) copy of marked “Original” and one (1) marked “Copy”. Each Bidder must also provide one (1) hard paper copy of Exhibit C – Cost Proposal Worksheet. Bidders must also provide their responses on one (1) USB drive. Bidders must submit their response in a sealed envelope clearly marked with “IFB #026-47, Fire Station 13 Generator Replacement” on the outside. The submittal must be signed. Faxed or emailed bids will not be accepted. It is mandatory that the following documents be completed and included in the bid response. Exhibit A – Bid Response Form Exhibit B – Contract for Services Exhibit C – Cost Proposal Worksheet Exhibit D – W-9 Form Exhibit E – E-Verify Affidavit Exhibit F – Ethics Affidavit Exhibit H - Debarment & Suspension Certification Form Any Addenda Copy of Business License (state and/or local) Certificate of Insurance Copies of professional licenses or certifications Bidders are responsible to review and comply with any addenda regarding this IFB that will be posted on the County website. Bidders must sign as acknowledged and return all addenda with the bid package response. All bids must be sealed. Unsealed bids will not be accepted. If a Bid Bond is required then it must be included in the bid response. N/A for this IFB. Any alternate options of additional services or deductions thereof may be included in the response; however, Bidders must complete the cost worksheet as provided and enclose in the bid response. Delivery. Bidders must submit bids to the following address by the deadline date and time. All deliveries must be date and time stamped. The County is not responsible for late bids due to mailing delays. Hall County Government Center Connie Barnes Issuing Officer Purchasing Division – 4 th Floor 2875 Browns Bridge Road Gainesville, Georgia 30504 5.0 IFB RESPONSE PREPARATION The Bidder bears all responsibility for all expenses incurred in responding to this IFB. The County will not accept joint proposals. Of the services listed in the Scope of Work, indicate which one(s), if any, your firm would be unable to provide. If there is another service that your firm could provide instead, please elaborate. 6.0 SELECTION PROCESS The County’s Project Manager will review each proposal with regard to demonstrated breadth of service, experience, financial stability, personnel, rates, references, lead times, and other related criteria. The successful Bidder will be required to submit acceptable evidence of compliance with professional liability insurance coverage requirements as outlined in Exhibit B – Contract for Services. Bidders are encouraged to submit clear and concise responses. Excessive length or extraneous information is discouraged. Bidders must complete all exhibits to this IFB and submit with their bids. Bidders failing to do so may result in their bid to be deemed non-responsive and thus not evaluated. Bidders are also encouraged to monitor Hall County’s website for addenda, amendments, attachments, and other supplemental documents for this IFB during the bidding period. 7.0 STEPS TO AWARD The County’s Project Manager will recommend award of the contract to the lowest cost Bidder. In the unlikely event of a tie, the County may enter into negotiations of terms and conditions. Upon approval of the Board of County Commissioners, the County will issue to the awarded Bidder a Notice of Award, a Purchase Order, and a Notice to Proceed. The County reserves the right to request clarification or additional information provided by any Bidder. The Purchasing Division will rank the Bidders on a bid tabulation summary. The County’s Project Manager may schedule interviews with any Bidder at his/her discretion. Any costs associated with an interview will be at the expense of the proposing Bidder. Based upon the results of the proposals, references, and the interviews, the Purchasing Division along with the County’s Project Manager may negotiate with the lowest cost Bidder in an attempt to reach an agreement. If negotiations with the lowest cost Bidder are unsuccessful, the County may negotiate with the next lowest cost Bidder, and so on until reaching a satisfactory agreement. Publication Date/Time: 9/9/2026 8:00 AM Publication Information: The Gainesville Times, Hall County Website, GA Procurement Closing Date/Time: 10/1/2026 2:00 PM Submittal Information: Invitation For Bid Bid Opening Information: Thursday,10/01/2026 by 2:00pm Pre-bid Meeting: 9/16/2026, 9:00am Contact Person: Connie Barnes, [email protected] Download Available: See Related Documents Above Business Hours: Monday-Friday 8:00am - 5:00pm Related Documents: 026-47 Fire Station 13 Generator Replacement - Bid Pkg

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Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors

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