Project Information

Bid Title

Request for Proposal – 2025 Urban Water Management Plan

Issuing Agency

Port Hueneme city

Location

California

Published Date

Nov 24, 2025

Closing Date

Dec 8, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Request for Proposal – 2025 Urban Water Management Plan
Category:	Engineering
Status:	Open

Description: The selected consultant will prepare separate 2025 UWMPs and Water Shortage Contingency Plans for the City of Port Hueneme and PHWA under a single contract. The scope of work includes, but is not limited to: Data Collection and Review – Compile and review historical water use, supply, and infrastructure data from PHWA and the City, including water demand from major PHWA customers. Identify gaps or updates needed for planning purposes. Demand and Supply Projections – Develop updated 20-year projections for water demand and supply, including retail demands for the City and wholesale demands for PHWA’s customers, considering population growth, land use, and climate variability. Supply Reliability and Infrastructure Assessment – Evaluate current and planned water supplies, treatment capacity, and delivery infrastructure to assess system reliability under normal, dry, and multiple-dry-year scenarios. Water Shortage Contingency Planning – Prepare contingency plans detailing shortage levels, triggers, water use reduction measures, and emergency response procedures in accordance with state requirements. Conservation and Sustainability Strategies – Identify strategies for water conservation, drought management, and climate resilience to support sustainable long-term water management. Regulatory Compliance and Documentation – Ensure all plans meet the requirements of the California Urban Water Management Planning Act and related regulations, including proper reporting formats and documentation. Coordination and Reporting – Maintain coordination between the City and PHWA to ensure consistency in methodology, assumptions, and data where appropriate. Prepare draft and final reports for each agency. Final Presentations – Prepare and deliver presentations for the City Council of Port Hueneme and the PHWA Board of Directors to review the final UWMPs and Water Shortage Contingency Plans, summarizing key findings, recommendations, and planning strategies. Publication Date/Time: 11/24/2025 2:00 PM Closing Date/Time: 12/8/2025 2:00 PM Contact Person: Dennis Martinez, Water General Manager, via email at: dmartinez@cityofporthueneme.org Special Requirements: Deadline for Receipt of Proposals – Proposals must be received by the City of Port Hueneme no later than 2:00 PM PDT on Monday, December 8, 2025. Submissions should include one original, three (3) hard copies, and one electronic copy (on a USB flash drive). All materials must be submitted in a sealed envelope, with the proposal cost information enclosed separately. The following information must be clearly marked on the outside of the envelope: City of Port Hueneme Office of the City Clerk 250 N. Ventura Rd Port Hueneme, CA 93041 Request for Proposal – 2025 Urban Water Management Plan Attn: Dennis Martinez, Water General Manager Proposer: (Name and Address) DO NOT OPEN WITH REGULAR MAIL Miscellaneous: The City may modify this RFP by issuance of one or more written addenda. Addenda will be posted on http://www.ci.port-hueneme.ca.us and the City’s Beacon Bid Website www.beaconbid.com/solicitations/port-hueneme-public-works/open. All proposers must be registered electronically at either of the two websites to receive notification. The City reserves the right to extend the proposal due date. All Questions Must Be Received by 2:00 p.m.        December 3, 2025 Proposal Due by 2:00 p.m.        December 8, 2025 Anticipated Award of Contract        December 15, 2025 Related Documents: RFP Urban Water Management Plans

Attachment Preview

CITY OF PORT HUENEME

250 N. Ventura Road

Port Hueneme, CA 93041

ATTN: Dennis Martinez

Request for Proposals for

Professional Services

The City of Port Hueneme is soliciting proposals from qualified consulting firms to

provide professional services for the preparation of the 2025 Urban Water

Management Plans and associated Water Shortage Contingency Plans for the City

of Port Hueneme and the Port Hueneme Water Agency (PHWA).

RFP Issued

All Questions Must Be Received by 2:00 p.m.

Proposal Due by 2:00 p.m.

Anticipated Award of Contract

November 24, 2025

December 3, 2025

December 8, 2025

December 15, 2025

City of Port Hueneme

RFP Urban Water Management Plan

INTRODUCTION AND BACKGROUND

The City of Port Hueneme (City) and the Port Hueneme Water Agency (PHWA) are seeking

proposals from qualified consulting firms to prepare their respective 2025 Urban Water

Management Plans (UWMPs), including associated Water Shortage Contingency Plans. PHWA

is a wholesale water supplier that treats and delivers water to its major customers, including the

City of Port Hueneme, Naval Base Ventura County – Point Mugu, NBVC – Port Hueneme, and

the Channel Islands Community Services District. The City purchases treated water from PHWA

and operates the local distribution system to serve retail customers.

The UWMPs are required under the California Urban Water Management Planning Act (California

Water Code §10610 et seq.) and are critical for long-term water supply planning, regulatory

compliance, and sustainable water management. The Water Shortage Contingency Plans will

establish strategies for managing droughts, supply interruptions, and other emergencies to

ensure reliable service to customers.

This joint RFP allows the City and PHWA to coordinate the preparation of two separate UWMPs

under a single contract, ensuring consistency in methodology, data analysis, and reporting while

addressing each agency’s distinct role—PHWA as the treating wholesaler and the City as the

retail distributor. The selected consultant will work closely with both agencies to provide technical

expertise, ensure regulatory compliance, and support the development of both UWMPs and

contingency plans.

OBJECTIVE

The objective of this RFP is to engage a qualified consulting firm to prepare the 2025 Urban

Water Management Plans (UWMPs) and Water Shortage Contingency Plans for the City of Port

Hueneme and the Port Hueneme Water Agency (PHWA). The UWMPs and contingency plans

will ensure compliance with state regulations, provide updated and reliable assessments of water

demand and supply, and identify strategies for conservation, drought response, and long-term

sustainability. The plans will be developed to reflect the distinct roles of PHWA as the treating

wholesaler and the City as the retail distributor while maintaining methodological consistency and

coordination where appropriate. Additionally, the contingency plans will establish procedures for

managing water supply interruptions and emergencies, providing the agencies with technical

support and documentation to facilitate informed decision-making by the PHWA Board of

Directors and the City Council.

SCOPE OF WORK

The selected consultant will prepare separate 2025 UWMPs and Water Shortage Contingency

Plans for the City of Port Hueneme and PHWA under a single contract. The scope of work

includes, but is not limited to:

1. Data Collection and Review – Compile and review historical water use, supply, and

infrastructure data from PHWA and the City, including water demand from major PHWA

customers. Identify gaps or updates needed for planning purposes.

Page 2 of 8

City of Port Hueneme

RFP Urban Water Management Plan

2. Demand and Supply Projections – Develop updated 20-year projections for water

demand and supply, including retail demands for the City and wholesale demands for

PHWA’s customers, considering population growth, land use, and climate variability.

3. Supply Reliability and Infrastructure Assessment – Evaluate current and planned

water supplies, treatment capacity, and delivery infrastructure to assess system reliability

under normal, dry, and multiple-dry-year scenarios.

4. Water Shortage Contingency Planning – Prepare contingency plans detailing shortage

levels, triggers, water use reduction measures, and emergency response procedures in

accordance with state requirements.

5. Conservation and Sustainability Strategies – Identify strategies for water conservation,

drought management, and climate resilience to support sustainable long-term water

management.

6. Regulatory Compliance and Documentation – Ensure all plans meet the requirements

of the California Urban Water Management Planning Act and related regulations,

including proper reporting formats and documentation.

7. Coordination and Reporting – Maintain coordination between the City and PHWA to

ensure consistency in methodology, assumptions, and data where appropriate. Prepare

draft and final reports for each agency.

8. Final Presentations – Prepare and deliver presentations for the City Council of Port

Hueneme and the PHWA Board of Directors to review the final UWMPs and Water

Shortage Contingency Plans, summarizing key findings, recommendations, and planning

strategies.

COST OF PROPOSAL REQUIREMENTS

Consultants must provide a detailed cost proposal as part of their submission. The cost proposal

must be submitted in a separate sealed envelope and include a clear breakdown of costs for the

City of Port Hueneme (COPH) and the Port Hueneme Water Agency (PHWA). Costs should be

itemized by task and indicate which tasks are associated with each agency (as they will be

invoiced separately) including labor, materials, subconsultant fees, and other direct costs. This

separation ensures transparency and allows the City and PHWA to clearly understand the

allocation of costs between the two UWMPs and Water Shortage Contingency Plans.

SELECTION PROCESS (subject to change)

Proposals due no later than 2:00 p.m. Monday, December 8, 2025.

Anticipated recommend award of contract to City Council and PHWA Board –

Monday, December 15, 2025

REQUESTED INFORMATION

All proposals must provide specific and succinct answers to all questions and requests for

information listed below. Indirect, imprecise or incomplete responses will not be accepted.

Submission of resumes is encouraged, but alone may not be considered responsive to any

specific questions contained herein.

Page 3 of 8

City of Port Hueneme

RFP Urban Water Management Plan

Cover Letter: Provide a brief cover letter summarizing the key points of the proposal,

including an understanding of the work to be performed and why the firm believes it is the

best qualified to perform the services requested. The letter must be signed by an individual

with authority to bind the proposer and should state that all conditions contained in the

attached proposal are valid for a period of at least 90 days.

Company and Staff Information: Provide information about the firm, including such items

as organization and ownership structure, history, experience and credentials to

demonstrate the ability of the firm to provide the requested services, and the location of the

principal office that will be responsible for the implementation of this contract. Provide the

names, titles, experience, qualifications (including certifications) and resumes of the

personnel who will be assigned to the City, including any subconsultants.

Work Plan: Identify the process by which the project will be completed, including: methods

for gathering public input as may be relevant to the project; gathering information from City

staff; producing plans and recommendations; timeframe in which to complete the project,

etc.

Additional Information: Please include any additional information you or your firm feels

would be essential to the proper evaluation of your response to this Request for Proposals.

References: Provide a minimum of three (3) references who may be contacted to discuss

their experience working with the firm on similar services. Please provide contact information

including the organization, name, title, address, phone, email, services provided and dates.

Insurance: Prior to commencement of work, the City of Port Hueneme will require evidence

of appropriate professional liability insurance, errors and omissions insurance, and workers'

compensation insurance coverage.

NOTE: Such coverage must be provided by an insurance company(ies) licensed to do

business in the state of California. Certificates must name the City of Port Hueneme as an

Additional Insured and shall provide that contractor's policy is primary over any insurance

carried by the City of Port Hueneme and that the policy will not be canceled or materially

changed without thirty (30) days prior notice in writing to the City of Port Hueneme. The

successful firm must agree, if awarded a contract as a result of its proposal, to indemnify

and hold harmless the City of Port Hueneme, its officers, agents and employees from any

and all claims and losses accruing or resulting to persons engaged in the work

contemplated by its proposal, or to persons who may be injured or damaged by a firm or its

agents in the performance of the work. Prior to the commencement of any work, a signed

legal contract will be established for these and other provisions.

Compensation: Based on the described work plan, please include in your proposal the

total cost of services in detail (including all incidentals).

Page 4 of 8

City of Port Hueneme

RFP Urban Water Management Plan

GUIDELINES

General Information:

Deadline for Receipt of Proposals – Proposals must be received by the City of Port

Hueneme no later than 2:00 PM PDT on Monday, December 8, 2025. Submissions should

include one original, three (3) hard copies, and one electronic copy (on a USB flash

drive). All materials must be submitted in a sealed envelope, with the proposal cost

information enclosed separately. The following information must be clearly marked on

the outside of the envelope:

City of Port Hueneme

Office of the City Clerk

250 N. Ventura Rd

Port Hueneme, CA 93041

Request for Proposal – 2025 Urban Water Management Plan

Attn: Dennis Martinez, Water General Manager

Proposer: (Name and Address)

DO NOT OPEN WITH REGULAR MAIL

Proposals must be in writing and must contain an original signature by an authorized

officer of the proposing consulting company. All proposals must be received no later

than 2:00 PM PDT on December 8, 2025 via U.S. mail, UPS/FedEx/etc., or in person.

Proposals cannot be modified or corrected after being opened. Late proposals will not be

accepted for any reason and will be returned unopened, regardless of postmark.

Prospective proposers assume the risk of delay in the delivery of the mail by the

U.S. Postal Service. FACSIMILE (FAXED) OR EMAILED PROPOSALS WILL NOT BE

ACCEPTED AND SHALL NOT BE CONSIDERED FOR EVALUATION OR AWARD.

Proposals will not be valid until all information has been verified and proposing consulting

company’s references checked. The completed proposal shall be without interlineations,

alterations or erasures. Alternative proposals will not be considered unless requested. The

proposal may be withdrawn upon request by the proposing consulting company without

prejudice up to, but not after, the time fixed for opening of proposals, provided that the

request to withdraw the proposal is made in writing and is timely filed with the City.

Proposals shall be submitted in accordance with the form prescribed by the City of Port

Hueneme in the requirements and specifications section above. Failure to respond in this

manner may render the proposal non-responsive.

Questions Regarding the Scope of Services:

All inquiries regarding this Request for Proposals should be directed to Dennis Martinez,

Water General Manager, in writing or via email at: dmartinez@cityofporthueneme.org. No

verbal responses will be given. A copy of the inquiry and the response from the City shall

be forwarded to all firms receiving a copy of this Request for Proposals who registered with

the City (per the requirements listed below).

Page 5 of 8

Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541620Environmental Consulting Services
• NAICS 541690Other Scientific and Technical Consulting Services

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