Project Information

Bid Title

REQUEST FOR OUTER LIMITS PROGRAM PROPOSAL

Issuing Agency

Venango County

Location

Pennsylvania

Published Date

Jan 2, 2026

Closing Date

Jan 23, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	REQUEST FOR OUTER LIMITS PROGRAM PROPOSAL
Category:	General Bids
Status:	Open
Bid Recipient:	nicole.novicki@venangocountypa.gov

Description: The Outer Limits program makes it possible for about 150 income-eligible and other children to participate in sports, the arts and other skill-building activities by way of receiving financial assistance to cover tuition and fees related to those activities.   This program is available to qualified children ages 8-17 in Venango County. Children may choose from a variety of activities that community organizations or local school districts offer, including piano, horseback riding, football, soccer, swimming, art, wrestling, basketball, baseball and cheerleading.  The Outer Limits program provides funding for these activities to qualified children. Publication Date/Time: 1/2/2026 12:00 AM Closing Date/Time: 1/23/2026 4:00 PM Submittal Information: nicole.novicki@venangocountypa.gov Bid Opening Information: 01/30/2026 Contact Person: Nicole Novicki CYFS Program Manager Venango County Human Services 1 Dale Avenue Franklin, PA 16323 P: 814-432-9100 nicole.novicki@venangocountypa.gov Business Hours: M-F 8:00AM-4:00PM Special Requirements: All potential bidders must register by email by January 9, 2026 with Nicole Novicki, CYFS Program Manager. The purpose of the registration is to ensure that information relating to this Request for Proposal and any changes that may occur to the same are provided to all potential bidders. Related Documents: RFP - Outer Limits Program

Attachment Preview

REQUEST FOR OUTER LIMITS PROGRAM PROPOSAL

VENANGO COUNTY

1 DALE AVENUE

FRANKLIN, PA 16323

(814) 432-9100

January 2, 2026

1

Interested qualified service provider agencies are invited to submit a sealed proposal to provide the

Outer Limits program for the Children, Youth & Family Services Department of Venango County Human

Services, Franklin, PA in the fiscal mid-year 2025-2026 and full fiscal year 2026-2027, in accordance with

the specifications contained in the attached Instructions to Proposers, Program Objectives, and Proposal

Requirements.

Final Proposals must be submitted via email to:

Nicole Novicki

CYFS Program Manager

Venango County Human Services

1 Dale Avenue

Franklin, PA 16323

P: 814-432-9100

nicole.novicki@venangocountypa.gov

Issue RFP:

January 2, 2026

Deadline for Questions:

January 9, 2026

Answers to Questions Posted:

January 16, 2026

Deadline to Submit Proposals:

January 23, 2026

Tentative Award Selection and Initiation of Contract Negotiation:

January 30, 2026

Venango County Children, Youth & Family Services Department will receive proposals until 4:00 PM

(EST) on January 23, 2026. Late proposals will not be considered. The proposal must be signed by an

official authorized to bind the bidder, and it will contain a statement to the effect that the proposal is

firm for a period of at least 90 days from the date of receipt. Proposals must be submitted in accordance

with the specifications outlined in the Proposal Requirements section of the RFP. Proposals will be

opened at 10:00 AM, prevailing time, or shortly thereafter, on January 26, 2026 by a Program

Committee appointed by the CYFS Administrator. Said Committee shall review the proposals pursuant to

the criteria stated herein. Award of the contract for the Outer Limits Program for the fiscal mid-year 25-

26 and full fiscal year 2026-2027 shall be made in writing on February 2, 2026.

2

REQUEST FOR PROPOSALS FOR THE OUTER LIMITS PROGRAM

TABLE OF CONTENTS

INSTRUCTIONS TO PROPOSERS………………………………………………………………………………………………………PAGE 4

PROGRAM OBJECTIVES…………………………………………………………………………………………………………………..PAGE 6

TECHNICAL PROPOSAL REQUIREMENTS……………………………………………………………………………………….PAGE 9

SELECTION CRITERIA…………………………………………………………………………………………………………………….PAGE 11

SUPPLEMENTAL INFORMATION……………………………………………………………………………………………………PAGE 12

APPENDIX – PRICING CERTIFICATION……………………………………………………………………………………………PAGE 13

EXHIBIT – NON-COLLUSION AFFIDAVIT……………………………………………………………………….………………..PAGE 14

3

INSTRUCTIONS TO PROPOSERS

A. All potential bidders must register by email by January 9, 2026 with Nicole Novicki, CYFS

Program Manager. The purpose of the registration is to ensure that information relating to this Request

for Proposal and any changes that may occur to the same are provided to all potential bidders.

B. Proposers may submit questions concerning this Request for Proposal (RFP) in writing via email

to the CYFS Program Manager no later than 4:00 PM on January 16, 2026. Written questions and

answers will be shared with all proposers who have registered as potential bidders to the RFP. After

submission of proposals and closing thereof, no information will be furnished until an award has been

made.

C. Proposals must be submitted via email to CYFS Program Manager. The subject line of the email

must be titled “Outer Limits Program RFP.” All attachments must be saved as a PDF, Microsoft Word

Document, or Microsoft Excel Workbook.

D. Each proposal must disclose the program description and service delivery model in as much

detail possible, including but not limited to, the requirement specified in the Technical Proposal

Requirements section of this RFP.

E. The County reserves the right to make an award without further discussion of the proposals

submitted. Therefore, the proposal should be submitted initially on the most favorable terms from both

a price and technical standpoint. The County also reserves the right to reject any and all proposals

received. It is understood that all proposals submitted will become a part of the official file on this

matter without obligation to the County, and that all proposals and attachments shall become public

record upon their receipt by the County.

F.

The County reserves the right to conduct personal interviews of any or all proposers prior to

selection. The tentative timeframe for these interviews is between January 26, 2026 and January 30,

2026. The County will not be liable for any costs incurred by the proposer in connection with such an

interview.

G. The County reserves the right to conduct pre-contract negotiations with any or all proposers.

H. Any proposal received after the time specified for receipt will not be considered.

I.

Proposals may be withdrawn or modified in person by a Proposer or his/her authorized

representative, provided his/her identity is made known and he/she signs a receipt for the proposal,

before the time proposals must be received as stated previously in this RFP.

J.

If a service requirement cannot be performed by the proposer, then the term “No Proposal”

should be entered on the Proposal form for that specific requirement. In the case of a “No Proposal”

remark, the proposer should explain and may offer an alternative equivalent service.

K. The County will not be liable for any costs incurred in the preparation of proposals or

attendance at the pre-bid conference.

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L.

The submission of this proposal shall be prima facie evidence that the proposer has full

knowledge of the scope, nature, quantity, and quality of the work to be performed, the detailed

requirements of the specifications, and the conditions under which the work is to be performed.

M. Each proposer shall be expected to furnish the County with additional information as may be

reasonably required.

N. The County will not be responsible for any costs not included in the proposal and subsequent

contracted-for costs.

M. Venango County Children, Youth & Family Services Department will award the contract to the

qualified bidder whose proposal is the most advantageous to Venango County CYFS Department

considering the evaluation criteria. Anticipated selection to occur by January 30, 2026. Notification of

the intention to award will occur around February 2, 2026 with contract negotiation to follow.

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Commodity Codes

• NAICS 541690Other Scientific and Technical Consulting Services
• NAICS 541990All Other Professional, Scientific, and Technical Services

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