Project Information

Bid Title

Replacement Fire Equipment

Issuing Agency

County of Spotsylvania

Location

Virginia

Published Date

Mar 17, 2026

Closing Date

Mar 27, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFQ 26-32-TS

Original Source

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Project Description

Bid Number:	RFQ 26-32-TS
Bid Title:	Replacement Fire Equipment
Category:	Current Solicitations
Status:	Open

Description: Spotsylvania County Fire, Rescue and Emergency Management Department is requesting quotations from qualified vendors for the supply and delivery of loose equipment Rescue 4. This equipment will be used to outfit a replacement fire apparatus and ensure its operational readiness and technical rescue capabilities. The purpose of this Request for Quotation (RFQ) is to solicit competitive pricing from qualified vendors for the purchase and delivery of parts and equipment required to outfit Rescue 4. The equipment will support operations and ensure personnel have access to appropriate tools and resources necessary for effective emergency response. Publication Date/Time: 3/17/2026 12:00 AM Closing Date/Time: 3/27/2026 2:00 PM Submittal Information: https://mvendor.cgieva.com/Vendor/public/IVDetails.jsp Bid Opening Information: No Public Bid Opening Contact Person: Tanja Steele - [email protected] Related Documents: RFQ 26-32-TS Replacement Fire Equipment

Attachment Preview

Finance | Procurement Division

8800 Courthouse Road | Spotsylvania, VA 22553

Phone: 540-507-7503

County of Spotsylvania

Request for Quotes (RFQ) No. 26-32-TS

Replacement Fire Equipment

March 17, 2026

RFQ CLOSING

Due Date & Time:

March 27, 2026; 2:00 PM EST

Quote must be submitted electronically via email to TSteele@spotsylvania.va.us.

RFQ DATA

Procurement Contact: Tanja Steele, VCA - TSteele@Spotsylvania.VA.us

RFQ No. 26-32-TS | Page 1 of 4

Table of Contents

I. PURPOSE............................................................................................................................................ 3

II. AWARD............................................................................................................................................... 3

III. SCOPE OF WORK ............................................................................................................................ 3

IV. CONTRACTOR INSTRUCTIONS .................................................................................................. 3

ATTACHMENTS

A – RFQ Terms and Conditions

B – References

C – Price Quotation

RFQ No. 26-32-TS | Page 2 of 4

I.

PURPOSE

Spotsylvania County Fire, Rescue and Emergency Management Department is requesting

quotations from qualified vendors for the supply and delivery of loose equipment Rescue 4. This

equipment will be used to outfit a replacement fire apparatus and ensure its operational readiness

and technical rescue capabilities.

The purpose of this Request for Quotation (RFQ) is to solicit competitive pricing from qualified

vendors for the purchase and delivery of parts and equipment required to outfit Rescue 4. The

equipment will support operations and ensure personnel have access to appropriate tools and

resources necessary for effective emergency response.

II. AWARD

The County will award to the lowest responsive and responsible Contractor(s) based on the

pricing submitted. Award will be made by individual item, by group of items, or in the

aggregate, whichever results in the lowest overall cost to the County. The County reserves the

right to reject any and all quotes, to waive informalities, and to accept the lowest responsive and

responsible quote that meets the requirements of this solicitation.

III. SCOPE OF WORK

A. Vendors shall provide quotations for the specified equipment items as outlined in Attachment

C of this RFQ – “Price Quotation”. Substitute items will not be accepted. Vendors shall

supply new equipment and deliver the items to the designated County location.

B. Delivery Address:

Spotsylvania Fire & Rescue Logistics

7030 Harrison Road

Fredericksburg, VA 22407

IV. CONTRACTOR INSTRUCTIONS

A. This informal solicitation shall be conducted in accordance with the Spotsylvania County

Procurement Policy. The Procurement Policy is available at

https://www.spotsylvania.va.us/377/Spotsylvania-County-Policies.

B. Electronic Procurement/Late Quotes. Contractor shall submit quotes to the Procurement

Contact listed on page 1 of this RFQ and ensure timely submission by the stated date and

time. The County cannot accept late Quotes. Contractor shall assume full responsibility for

timely submission of their Quote. Please check for updates prior to submitting a Quote. The

RFQ No. 26-32-TS | Page 3 of 4

County encourages early submission.

C. All updates are posted on the Spotsylvania County website at

https://www.spotsylvania.va.us/374/Solicitations and www.eva.virginia.gov. It is the

responsibility of the Contractor to check for additional updates prior to submission of

Quote.

D. Contractors are responsible for familiarizing themselves with all of the requirements stated

herein.

E. Contractors may submit quotes for any or all items listed.

F. The prices quoted in response to this RFQ shall be firm for 180 days.

G. Payment for the goods delivered/services performed will be in accordance with the unit

prices, if applicable, as set forth in the Quote.

H. Any Vendor transacting business with Spotsylvania County may be asked to provide proof of

registration with the State Corporation Commission (SCC), as required by Sections 13.1 or

Title 50 of the Code of Virginia.

RFQ No. 26-32-TS | Page 4 of 4

Finance | Procurement Division

8800 Courthouse Road | Spotsylvania, VA 22553

Phone: 540-507-7503

Attachment A

RFQ Terms and Conditions

A. Acceptance, Invoicing and Payment. Spotsylvania County will make payment to the Consultant,

Net 30 days or in accordance with discount terms, if offered, after receipt of an acceptable invoice

for work resulting from this RFQ.

Nothing herein, or in the process, shall be construed as having obligated the County to pay for any

expenses incurred by respondents to this RFQ or to the selected consultant prior to approval of a

consultant services contract.

Pursuant to Virginia Code § 2.2-4354, (1950, as amended), the Consultant covenants and agrees to:

1. Within seven (7) days after receipt of any amounts paid to the Consultant under the

Agreement, (i) pay any subconsultant for its proportionate share of the total payment received

from the County attributable to the work under the Contract performed by such

subconsultant, or (ii) notify the County and the subconsultant, in writing, of its intention to

withheld all or part of the subconsultant’s payment and the reason therefore;

2. Provide its federal employer identification number or social security number, as applicable,

before any payment is made to the Consultant under the Agreement;

3. Pay interest at the legal rate or such other rate as may be agreed to in writing by the

subconsultant and the Consultant on all amounts owed by the Consultant that remain unpaid

after seven (7) days following receipt by the Consultant of payment from the County for work

performed by the subconsultant under the Agreement; and

4. Include in its contracts with any and all subconsultants the requirements of 1, 2, and 3 above.

B. Attorney's Fees. In the event of any action brought by either party against the other to enforce any

of the obligations hereunder or arising out of any dispute concerning the terms and conditions

hereby created, each party shall pay their own attorney’s fees, costs and expenses, except in a case

of default by the Consultant, the Consultant shall be responsible for any resulting additional

purchase and administrative costs including, but not limited to fees and charges of engineers,

architects, attorneys, and other professionals and all court or other dispute resolution costs.

C. Audit. Consultant shall keep and require each of its subconsultant, if any, to keep, at no additional

cost to County, full and detailed accounts of costs chargeable to County, during the project, and for

five (5) years following completion. County shall be afforded full access to accounts, records, and

supporting documents for review, audit, copy (such copies will be the property of County), and

verification of costs. Audit access to Consultant’s records in lump sum or unit price areas when

applicable shall be sufficient to satisfy County that all quantities meet the payments to its

subconsultant and suppliers, Consultant shall remit promptly to County the amount of any

adjustment resulting from audit.

Attachment A

RFQ No. 26-32-TS | Page 1 of 7

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors
• NAICS 811310Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

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