Project Information

Bid Title

State Lobbying Services, RFQ 697003

Issuing Agency

Loudoun County

Location

Virginia

Published Date

Apr 29, 2026

Closing Date

May 26, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFQ 697003

Original Source

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Bid Documents

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Project Description

Bid Number:	RFQ 697003
Bid Title:	State Lobbying Services, RFQ 697003
Category:	Procurement
Status:	Open

Description: The intent of this Request for Proposal (RFP) is for the County of Loudoun, Virginia (County) to solicit proposals from highly experienced firms to assist the County with its legislative program and state initiatives, throughout the calendar year. The County intends to award one (1) Contract as a result of this RFP. Publication Date/Time: 4/29/2026 3:41 PM Publication Information: Request for Proposal Closing Date/Time: 5/26/2026 4:00 PM Contact Person: Katrice Walker, CPCM Please see the attached document RFQ 697003 for additional contact information. Download Available: See Related Documents Business Hours: 8:30 AM to 5:00 PM Related Documents: RFQ 697003 (PDF) View Solicitation Abstract (PDF)

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Loudoun County, Virginia

REQUEST FOR PROPOSAL

ACCEPTANCE DATE:

RFP NUMBER:

ACCEPTANCE

PLACE:

STATE LOBBYING SERVICES

Prior to 4:00 p.m., May 26, 2026 “Atomic” Time

RFQ 697003

Department of Finance and Budget

Division of Procurement

1 Harrison Street, SE, 1st Floor

Leesburg, Virginia 20175

Requests for information related to this Proposal should be directed to:

Katrice Walker, CPCM

Assistant Purchasing Agent

(571) 627-6685

(703) 771-5097 (Fax)

E-mail address: Katrice.Walker@loudoun.gov

This document can be downloaded from our web site:

www.loudoun.gov/procurement

Issue Date: April 29, 2026

IF YOU NEED ANY REASONABLE ACCOMMODATION FOR ANY TYPE OF DISABILITY IN

ORDER TO PARTICIPATE IN THIS PROCUREMENT, PLEASE CONTACT THIS DIVISION AS

SOON AS POSSIBLE.

REQUEST FOR PROPOSAL

SECTION/TITLE

STATE LOBBYING SERVICES

PAGE

1.0 PURPOSE ............................................................................................................ 3

2.0 COMPETITION INTENDED ................................................................................. 3

3.0 BACKGROUND INFORMATION ......................................................................... 3

4.0 CONTRACTOR’S MINIMUM QUALIFICATIONS ................................................ 4

5.0 SCOPE OF SERVICES ........................................................................................ 4

6.0 TERMS AND CONDITIONS................................................................................. 9

7.0 EVALUATION OF PROPOSALS: SELECTION FACTORS ............................. 24

8.0 PROPOSAL SUBMISSION FORMAT ............................................................... 25

9.0 INSTRUCTIONS FOR SUBMITTING PROPOSALS ......................................... 28

10.0 STATE LOBBYING SERVICES......................................................................... 36

Prepared By: Katrice A. Walker, CPCM

Assistant Purchasing Agent

Date: April 27, 2026

STATE LOBBYING SERVICES

Request for Proposal (RFP) RFQ 697003

Page 2 of 44

STATE LOBBYING SERVICES

1.0 PURPOSE

The intent of this Request for Proposal (RFP) is for the County of Loudoun, Virginia

(County) to solicit proposals from highly experienced firms to assist the County with

its legislative program and state initiatives, throughout the calendar year.

The County intends to award one (1) Contract as a result of this RFP.

2.0 COMPETITION INTENDED

It is the County's intent that this RFP permits competition. It shall be the Contractor's

responsibility to advise the Purchasing Agent in writing if any language, requirement,

specification, etc., or any combination thereof, inadvertently restricts or limits the

requirements stated in this RFP to a single source. Such notification must be

received by the Purchasing Agent not later than fifteen (15) days prior to the date set

for acceptance of proposals.

3.0 BACKGROUND INFORMATION

The County of Loudoun, Virginia is the third-most populous county in the

Commonwealth of Virginia with an estimated population of 462,063 and one of

the highest median household incomes in the United States. Loudoun is home to

key landmarks and employers, including Dulles International Airport, the

headquarters of the National Football League’s (NFL) Washington Commanders,

as well as many major organizations like Northrop Grumman, Howard Hughes

Medical Institute, and Telos. Loudoun is home to over 50 million square feet of

data centers and has a robust rural economy that includes food production, equine

activities, and many craft beverage locations. Loudoun is also served by the Silver

Line of the Washington Metro providing citizens with convenient access to our

Nation’s Capital.

The County government is seated in Leesburg, Virginia and operates under the

traditional County Administrator/Board of Supervisors form of government. There

are nine (9) elected Board members including a Chair who is elected at large.

There are seven (7) incorporated municipalities (towns) within boundaries of

Loudoun County, Virginia, and multiple unincorporated areas including large

planned urban developments. More information including a complete demographic

profile may be found on the County’s website at www.loudoun.gov.

The County prepares an annual legislative program that outlines the priorities

(including budget priorities), legislative initiatives, administrative initiatives, and

policy issues of importance to the County. The current legislative program can be

found at www.loudoun.gov/legislative. This program, approved by the Board of

Supervisors, is developed by the County’s Legislative Liaison in consultation with

the contractor. The Legislative Liaison serves as the County Administrator’s

representative on legislative issues.

STATE LOBBYING SERVICES

Request for Proposal (RFP) RFQ 697003

Page 3 of 44

The County has significant interest in the legislative and budget activities of the

Virginia General Assembly each session. This requires an on-site consultant(s) or

firm in Richmond during the General Assembly Session, including special

sessions, to assist the Legislative Liaison of the County in monitoring and lobbying

for bills; budget actions; and legislative studies as well as attend or coordinate

meetings. The Contractor would perform services between General Assembly

Sessions at the direction of the County, including assisting the County with

communicating with the Administration and executive agencies. The County

actively participates in the Virginia Association of Counties (VACo) and the Virginia

Municipal League (VML) and is a member of both the Northern Virginia

Transportation Authority (NVTA) and Northern Virginia Transportation

Commission (NVTC).

4.0 CONTRACTOR’S MINIMUM QUALIFICATIONS

Contractors must demonstrate that they have the resources and capability to

provide the materials and services as described herein. All Contractors must

submit the documentation indicated below with their proposal. Failure to provide

any of the required documentation shall be cause for proposal to be deemed non-

responsible and rejected.

The following criteria shall be met in order to be eligible for this contract:

4.1. Offerors must provide evidence that they have been in business providing

similar services for at least the last five (5) years.

5.0 SCOPE OF SERVICES

All proposals must be made on the basis of, and either meet or exceed, the

requirements contained herein.

5.1 Services to be provided by the Contractor include, but are not limited to, the

following:

A. Assist the County of Loudoun Board of Supervisors (“Board”) in the

formulation of its state legislative program for the upcoming Virginia

General Assembly sessions prior to the session opening to include:

1. Working with the County’s Legislative Liaison in identifying

legislative or administrative issues and/or strategies in

department or agency functional areas for the Board’s draft

legislative program;

2. Assisting the legislative liaison in vetting legislative initiatives

proposed by the Board and departments; and

3. Working with the Legislative Liaison to finalize all positions in

conjunction with the Board’s Legislative Contacts (currently

Chair-At-Large and Vice Chair of the Board) to achieve

consensus, where possible.

STATE LOBBYING SERVICES

Request for Proposal (RFP) RFQ 697003

Page 4 of 44

B. Assist the Legislative Liaison with obtaining sponsors and co-sponsors

for legislation, when and where feasible, for all bills that are part of the

County’s adopted legislative program.

C. Work with members of the General Assembly to ensure that legislation

reflecting the Board’s legislative initiatives is drafted and filed to meet

session deadlines.

D. Assist the Legislative Liaison with monitoring all pertinent legislation

throughout the regular and special legislative sessions of the Virginia

General Assembly including but not limited to bills that are part of the

County’s legislative package and those that impact the County fiscally

and operationally.

E. Actively lobby Virginia General Assembly members and officials prior,

during and post–session; executive branch and legislative officials

including but not limited to elected officials, staff, and appointed officials

and other persons as required.

F. Testify on behalf of the County before committees and subcommittees

of the House of Delegates and the Senate regarding the County’s

legislative initiatives and positions on specific legislation as directed by

the Legislative Liaison.

G. Maintain effective communications as appropriate and as necessary to

promote the Board’s legislative program for the entire Contract period,

including but not limited to the following individuals and/or

organizations:

1. The Board’s appointed Legislative Contacts;

2. The County’s legislative liaison and County Administration

Staff;

3. The County’s delegation to the Virginia General Assembly;

4. The Northern Virginia Regional Legislative Liaisons;

5. The County’ Constitutional Officers, Officers of the Court,

Administration, and other Department and Agency Staff;

6. Virginia Association of Counties Staff;

7. Virginia Municipal League Staff;

8. Coalition of High Growth Communities; and

9. Transportation agencies such as the NVTA and NVTC.

H. Work with Legislative Liaison to ensure consistency of message and

action on behalf of the Board and Staff.

STATE LOBBYING SERVICES

Request for Proposal (RFP) RFQ 697003

Page 5 of 44

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