Project Information

Bid Title

HVAC Services

Issuing Agency

City of Carrollton

Location

Texas

Published Date

Aug 5, 2025

Closing Date

Aug 20, 2025

Government Level

State & Local

Status

Closed

Ref. #

25-054

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Bid Information

Type	Request for Proposal
Status	Issued
Number	25-054 (HVAC Services)
Issue Date & Time	8/5/2025 02:00:01 PM (CT)
Close Date & Time	8/20/2025 02:00:00 PM (CT)
Question Cut Off Date	8/12/2025 11:00:00 AM (CT)
Notes	The City of Carrollton is soliciting Proposal Packets to provide the City with HVAC Services . The City of Carrollton strongly encourages vendors to submit their responses electronically. PACKETS may be submitted in person or by mail and done so in a sealed envelope or package and labeled with the company name, solicitation number, and title. PACKETS will be received by the City of Carrollton at the address listed on the SHIP TO INFORMATION section below. Late packets will not be accepted. RFP # 25 - 054, HVAC Services City of Carrollton Purchasing Carrollton City Hall Building 1945 E. Jackson Road Carrollton, Texas 75006-1790 Any questions about the RFP process/procedures may be obtained from the City of Carrollton's Purchasing Division at purchasing@cityofcarrollton.com . Vendors should not contact anyone other than Purchasing for questions related to the RFP process. For Technical Support for using this online bidding platform, please contact IonWave via 866-277-2645, Ext 4 or by email: support@ionwave.net . Due to construction at City Hall, bid openings will be conducted virtually via Teams, until further notice. Please refer to the Activities Section for additional details and link information. To request a reasonable accommodation needed for openings for a disability, please contact Purchasing 72 hours in advance at (972) 466-3115. CONDITIONS OF SITE AND WORK Vendors should carefully examine the Specification and other documents, visit the site of the work (if provided,) and fully inform themselves as to all conditions and matters which can in any way affect the work or costs thereof. Should a Vendor find discrepancies in, or omissions from the drawings, specifications or other Contract Documents, or should Vendor be in doubt as to the meaning and intent, Vendor should notify the City at once and obtain clarification prior to submitting a packet. The submission of packets by Vendor shall be conclusive evidence that the Vendor is fully acquainted and satisfied as to the character, quality and quantity of work to be performed and materials to be furnished.

Contact Information

Name	Julie Ketterer, Buyer
Address	PO Box 110535 Carrollton, TX 75011-0535 USA
Phone	(972) 466-3105
Fax
Email	julie.ketterer@cityofcarrollton.com

Bid Documents

Document name	Format
Bid Invitation	Acrobat / PDF	BINVAVL	8630118

Bid Attachments

File Name	Description	File Size
Scope of Work and Specifications.pdf (please login to view this document)	RFP #25-054 Scope of Work and Specifications	136 KB	324542	6841736
General Services Agreement 2024 Updated (7).pdf (please login to view this document)	RFP #25-054 General Services Agreement	209 KB	324542	6861109
General Conditions for Professional Services and Consultant.pdf	General Conditions for Service Agreements	136 KB	324542	5879781
W-9_BLANK_FORM (1).pdf	W-9 Required All Vendors	116 KB	324542	3538983
Conflict_of_Interest_Questionnaire_(3) (8).pdf	Conflict of Interest Questionnaire	727 KB	324542	5222375

Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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