Project Information

Bid Title

Cleaning Services

Issuing Agency

Village of Irvington

Location

New York

Published Date

Apr 1, 2026

Closing Date

Apr 22, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-12

Original Source

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Bid Documents

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Project Description

Bid Number:	2026-12
Bid Title:	Cleaning Services
Category:	Professional Services
Status:	Open

Description: The Village of Irvington will be accepting bids for a cleaning service contract.  Cleaning services are required for Village Hall, Library, Theater, Recreation Center and Senior Center. Specifications will be available on April 1, 2026 on the Village website at www.irvingtonny.gov or at the office of the Village Clerk, Village Hall, 85 Main Street, Irvington, NY between the hours of 9AM and 4PM. Those interested in scheduling a tour of each location should contact Karen Buccheri, Secretary to the Village Administrator, at For security reasons, you must enable JavaScript to view this E-mail address. . Sealed proposals for Contract No. 2026-12, for CLEANING SERVICES, will be received by the Village Clerk-Treasurer, Irvington, NY until 11AM on April 22, 2026. Immediately thereafter, the bids will be publicly opened and read aloud in Village Hall. The Village will award the contract to the lowest responsible bidder. Bids must be submitted in a sealed envelope and distinctly marked with the name of the bidder, the bid number and the date and time of the bid.  Bids may be delivered or mailed to the Village Clerk-Treasurer on or before the bid opening time and date specified. The Village of Irvington reserves the right to waive any informality in the bids, or to reject any or all bids.  No bidder may withdraw their bid within forty-five (45) days after the actual date of the opening thereof. The policy of the Village is to encourage significant, meaningful participation of business enterprises owned by minorities and/or women (MBE/WBE) in projects and contracts funded by the Village. Katie Bugna, Clerk-Treasurer Irvington, NY April 1, 2026 Publication Date/Time: 4/1/2026 9:00 AM Closing Date/Time: 4/22/2026 11:00 AM Download Available: yes Fee: none Related Documents: 2026-12 Cleaning services Specifications

Attachment Preview

Project #2026-12

CLEANING SERVICES

SPECIFICATIONS

(Dated: April 1, 2026)

Bid Date: April 22, 2026 at 11AM

Village of Irvington

85 Main Street

Irvington, NY 10533

Tel: (914) 591-7070

Fax: (914) 591-4072

Web Site: WWW.IRVINGTONNY.GOV

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VILLAGE OF IRVINGTON

85 MAIN STREET

IRVINGTON, NEW YORK 10533

TEL: (914) 591-7070 • FAX: (914) 591-4072

WEB SITE: WWW.IRVINGTONNY.GOV

NOTICE TO BIDDERS

Bid Number 2026-12

The Village of Irvington will be accepting bids for a cleaning service contract. Cleaning services are

required for Village Hall, Library, Theater, Recreation Center and Senior Center (PRC# 2026900465 -

Cleaning services).

Specifications will be available on April 1, 2026 on the Village website at www.irvingtonny.gov or at the

office of the Village Clerk, Village Hall, 85 Main Street, Irvington, NY between the hours of 9AM and

4PM.

Those interested in scheduling a tour of each location should contact Karen Buccheri, Secretary to the

Village Administrator, at KBuccheri@irvingtonny.gov.

Sealed proposals for Contract No. 2026-12, for CLEANING SERVICES, will be received by the Village

Clerk-Treasurer, Irvington, NY until 11AM on April 22, 2026.

Immediately thereafter, the bids will be publicly opened and read aloud in Village Hall.

The Village will award the contract to the lowest responsible bidder.

Bids must be submitted in a sealed envelope and distinctly marked with the name of the bidder, the bid

number and the date and time of the bid. Bids may be delivered or mailed to the Village Clerk-Treasurer

on or before the bid opening time and date specified.

The Village of Irvington reserves the right to waive any informality in the bids, or to reject any or all bids.

No bidder may withdraw their bid within forty-five (45) days after the actual date of the opening thereof.

The policy of the Village is to encourage significant, meaningful participation of business enterprises owned

by minorities and/or women (MBE/WBE) in projects and contracts funded by the Village.

April 1, 2026

Irvington, NY

Katie Bugna

Clerk-Treasurer

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SECTION 1 – REQUIREMENTS FOR:

CONTRACT #1 VILLAGE HALL AND LIBRARY

This section is applicable to the following locations:

▪ Village Hall, 85 Main Street – Basement Level (Police Department, Court Clerk’s Office and

Courtroom)

▪ Village Hall, 85 Main Street – First Floor (Clerk, Administrative offices and Building Department)

▪ Library, 12 South Astor Street

Hours available for cleaning:

▪ Police Department is available for cleaning from 6AM to 10AM

▪ Court Clerk’s Office is available after 9AM

▪ Village Administrative offices (Building, Administrator, Clerk-Treasurer) are available for

cleaning Monday through Sunday from 6AM through 11AM.

▪ Library is available for cleaning from Monday through Saturday 6AM through 10AM and all day

Sunday.

Work Days:

▪ Police Department – 7 days per week, including holidays

▪ Library – 6 days per week (Monday through Saturday)

▪ All other locations – 5 days per week (Monday through Friday)

Square Footage:

▪ Village Hall – each floor (1st floor, 2nd floor, and Theater level) is approximately 4,500 sq. ft.

▪ The Police Department takes up approximately 3,200 sq. ft. of the first floor.

▪ Library – approximately 10,000 sq. ft.

Employees at each location:

▪ Police Department – Up to 10 on any given shift

▪ Court Clerk’s Office – up to 4

▪ All other administrative offices in Village Hall – Up to 12

▪ Library – Up to 12

Every work day (see “Work Days” below):

▪ Vacuum all carpets including behind and under all furniture and along partitioned areas

▪ Vacuum hard to reach areas (corners/edges) using a crevice tool

▪ Sweep and mop all wood/tile floors including behind and under all furniture and along partitioned

areas

▪ Dust and damp wipe all desks and permanent equipment on desks (computers and screens,

keyboards, calculators, etc.)

▪ Dust and damp wipe all bookcases (including top), windowsills, and flat surfaces

▪ Clean Plexiglass partitions

▪ Empty trash receptacles and dispose to designated area

▪ Reline all trash receptacles with fresh liners

▪ Empty paper and plastic recyclables – accumulate and put out for collection

▪ Put any large boxes / garbage out for collection in a designated area

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▪ Bathrooms:

o Empty trash

o Disinfect/deodorize sinks, toilets, urinals, dispensers, and washbasins

o Clean all shiny fixtures

o Damp wipe all partitions and stall walls

o Wash and polish mirrors, vanity tops, dispensers, and hand dryers

o Sweep and mop floors using disinfectant

o Replace all toilet tissue, hand towels and soap from Village stock. Notify Village when

supplies are low for re-ordering

▪ Stairs: Vacuum and/or sweep all steps and landings. Damp wipe all handrails. Damp mop all hard

floor surfaces in stairwells including all landings

Weekly:

▪ Dust any wall hangings, flags, pictures, window blinds, etc.

▪ Dust mop all ceiling corners, walls, and areas above windows

▪ Scrub all bathroom floors; ensuring tile and grout are clean

▪ Polish shelves and cabinets

▪ Clean any glass/shiny surfaces on doors or vestibules

Every Six Months:

▪ Clean and wax all wood floors. No stripping of wood floors necessary.

▪ Polish tile floors

▪ Steam clean all carpets

▪ Wash all blinds (remove and replace if possible)

SPECIFIC REQUIREMENTS

Village Hall, 85 Main Street – Basement level – Police Department:

▪ Clean the Chief’s office, Lieutenants’ office and Detective’s office – Monday through Friday

▪ Clean the offices of the Detective and Lieutenant – Every day

▪ Squad Room – Mop floor, clean top of lunch table and entire eating area (microwave,

refrigerator, counters) – Every day

▪ Clean the two (2) prisoner cells and two (2) interview rooms – Every day

▪ Common bathroom used with Court – Monday through Friday

▪ Locker Rooms (both male and female) – Mop floor, dust lockers – 3 times per week

▪ Clean glass in lobby partition and main entry door –2 times per week

Village Hall, 85 Main Street – Basement level – Courtroom & Court Clerk’s Office:

▪ Empty trash can and shredder

▪ Vacuum carpet

▪ Dust the photos

▪ Clean door windows and Plexiglass partitions

▪ Mop Court office floor

▪ Wipe down desks, refrigerator and equipment

Village Hall, 85 Main Street – First Floor front entrance:

▪ Empty trash can

▪ Wipe down desks

▪ Sweep and damp mop wood floors

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▪ Vacuum all carpet runners

Library, 12 South Astor Street:

▪ Wash all windows in the lobby, inside and out, including glass door entry to program room – Every

day

▪ Wipe baby-changing tables with disinfectant – Every day

▪ Wipe down counters, sinks and microwaves in both kitchenettes – Every day

▪ Clean refrigerators - Monthly

▪ Scrub all areas in front lobby – radiator cover, baseboards, bulletin board – Weekly

▪ Dust all vents (fire alarm deactivation required) – Monthly

▪ Take books off of shelves and dust behind them – Annually

▪ As a courtesy to the residents in the apartments above the Library, it is preferable that cleaners not

vaccum before 7AM (8AM would be even better).

▪ Library Director usually arrives between 8:30 and 9AM and is available to discuss cleaning issues

at that time.

▪ No children please…

▪ Do not use library equipment, except for equipment necessary for cleaning.

▪ In the small garden area to the south and east of the library, police the area for litter and empty the

trash bin.

▪ Clean glass door of inset display area next to Director’s office every day

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Commodity Codes

• NAICS 561720Janitorial Services

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