Project Information

Bid Title

Asphalt Milling, Tack Coat, Paving and Striping Various Parking Lots

Issuing Agency

South Colonie Central School District

Location

New York

Published Date

May 14, 2026

Closing Date

May 27, 2026

Government Level

State & Local

Status

Closed

Original Source

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Project Description

Asphalt Milling, Tack Coat, Paving and Striping Various Parking Lots

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Request for Bid

ASPHALT MILLING, TACK COAT, PAVING AND STRIPING LISHA KILL

S.S.S AND SADDLEWOOD PARKING LOTS AND HIGH SCHOOL AND LISHA

KILL AREAS

Board of Education

South Colonie Central School District

102 Loralee Drive

Albany, NY 12205

Phone: (518) 869-3576

SUBMISSIONS DUE BY: May, 27 2026 at 10:30AM

ATTACHMENTS: (Complete attachments where applicable and returned with proposal)

A) Bidders Cover Sheet

B) Bid/Pricing Sheet

C) Insurance Requirements

D) Non-Collusion Certification

E) C of C Iran Divestment Act 2012

F) References

G) Specification Sheets

H) Google Map/Pictures

In accordance with the provisions of Section 103 of the General Municipal Law, an

advertisement has been published in the local newspaper.

SECTION I - GENERAL INFORMATION/CONDITIONS

Summary Statement:

The purpose of this Request for Bid (RFB) is to establish a contract with a contractor for Asphalt

Milling and Paving including but not limited to a parking lot and roadway, and Asphalt

Overlay (mill transitions) Lisha Kill S.S.S. Parking Lot 40,357 Sq. Ft., Saddlewood Back

Parking Lot 14,851 Sq. Ft., Saddlewood Broken Side Walk 597 Sq. Ft., Lisha Kill Black

Top Installation By Tennis Court 7,500 Sq. Ft., High School Black Top Installation by

Tennis Court, 2,288 Sq. Ft., complete after July 1, 2026 and before September 1, 2026.

The intent of this RFB is to award a contract to the lowest responsible and responsive bidder

whose bid meets the requirements of the RFB. Bidders shall make all investigations necessary

to thoroughly inform themselves about the District. No plea of ignorance by the bidder of

conditions that exist or that may hereafter exist as a result of failure or omission on the part of

the bidder to make the necessary examinations and investigations, or failure to fulfill in every

detail the requirements of the RFB, will be accepted as a basis for varying the requirements of

the District or the compensation to the vendor.

General Information:

South Colonie Central School District operates one high school, two middle schools and five

elementary schools.

SECTION II - GENERAL REQUIREMENTS

Instructions to Bidders:

The contract will be awarded in accordance with the Sealed Bid procurement method. The

submission of a bid will indicate that the bidder (1) has read the instructions, (2) will abide by the

terms and conditions governing this Request for Bid, and (3) understands the requirements for

delivery of the services specified.

General Instructions:

Vendor must submit all required forms with their bid. A completed bid packet must be submitted.

Each bid is considered a binding contract. Bidders cannot change prices after they have been

awarded a contract. When a bid contract is awarded, the successful bidder must provide all

of the services.

Questions:

Contractors are responsible for reading carefully and understanding fully the terms and conditions

of this RFB.

Email questions to dearawayr@scolonie.org in the subject line “Asphalt Milling & Paving

Questions”. All questions must be received by May 20, 2026 by 4:00PM. All questions will

be responded to by May 21, 2026 by 4:00PM.

SECTION III - TERMS AND CONDITIONS

1. The issuance of this RFB request constitutes only an invitation to submit a response to

the District.

2. No officer of the school district or member of the Board of Education shall have interest in

this bid.

3. This Bid request does not commit the District either to award a contract or to pay any costs

incurred in the preparation of a submission. Bidders shall bear all costs associated with

submission preparation, submission and attendance at presentation interviews, or any other

activity associated with this bid request or otherwise.

4. All bids and accompanying documentation become the property of the South Colonie

Central School District. The District shall not divulge any information presented to anyone

outside the District, unless required by law, without the written approval of the individual or firm.

The District reserves the right to use the information and any ideas presented in any submission

in response to this RFB request, whether or not the submission is accepted. Submitted bids

may be reviewed and evaluated by any person or outside consultant retained by the District,

other than one associated with a competing applicant, as designated by the District. If a bidder

believes that any information in its bid constitutes a trade secret and wishes such information

not be disclosed if requested by a member of the public pursuant to the State Freedom of

Information Law, Article 6 of the Public Officers Law, the bidder shall submit with its bid a letter

specifically identifying the page number, line or other appropriate designation, that information

which it deems to constitute a trade secret and explain in detail why such information is a trade

secret. Failure by a bidder to submit such a letter with its bid identifying trade secrets shall

constitute a waiver by the applicant of any rights it may have under Section 89 (Subdivision 5) of

the Public Officers Law relating to protection of trade secrets.

5. If applicable it is incumbent upon the contractor(s) to pay the prevailing rate of wages as

established by the NYS Department of Labor.

6. Prevailing Wage Rate as part of the requirements of Article 9 (sections 230-239) of the

NYS Labor Law, requires Public Work Contractors and Subcontractors to pay laborers, workers

or mechanics employed in the performance of a Public Works contract not less than the

prevailing rate of wages and to provide supplements (fringe benefits) in accordance with

prevailing practices in the locality where the work is performed. Any Federal or State

determination of a violation of any Public Works law or regulation, or Labor Law, or any OSHA

violation deemed “seniors or willful” may be grounds for a determination of vendor non-

responsibly and rejection of bid.

7. If applicable the Contractor must provide a copy of payroll records, when requested,

showing prevailing wages paid to each employee for any School District project.

8. The District neither makes nor assumes any contractual obligation by issuing this RFB

request, receiving and evaluating responses, or making preliminary bidder selections. Providing

a response as provided herein shall neither obligate nor entitle a bidder to enter into a contract

with the District.

9. The District reserves the right to determine in its sole and absolute discretion whether any

aspect of the bidder’s submission satisfactorily meets the criteria established in this RFB request,

the right to seek clarification from any Bidder(s), and the right to cancel and/or amend, in part or

entirely, the RFB request, at any time prior to a written contract.

10. It is understood that any submission received and evaluated by the South Colonie Central

School District will be used as the basis for the cost and terms of a contract between the District

and the particular bidder. In submitting a response, it is understood by the bidder that the District

reserves the right to accept any submission, to reject any and/or all submissions and to waive any

irregularities or informalities that the District deems is in its best interest.

11. The District is not obligated to respond to any submission nor is it legally bound in any

manner whatsoever by the submission of a response.

12. Each response shall be reviewed for completeness and for the technical and

administrative requirements of the RFB request. The District has the option of requesting the

bidder to submit missing information or provide clarification of those issues deemed incomplete,

or disqualifying the bid. A bid may be disqualified for lack of response to such a request.

13. RFB’s submitted to the District must be valid for a period of at least 120 days from the

deadline for receipt of bid responses as defined in the time frame section of this document.

14. The selected bidder’s bid will become part of any resulting legal contract, should contracts

be awarded. The term of the resultant contract shall commence upon award and shall remain in

effect until completion, inspection, and final acceptance of specified project(s) unless terminated,

cancelled, or extended as otherwise provided herein.

15. The District may, from time to time, inform other local governmental entities and school

districts that they may acquire items or services listed in this Request for Bids. Such acquisition(s)

shall be at the prices stated herein, and shall be subject to bidder’s acceptance. Other local

government entities or school districts purchase orders shall be submitted directly to the vendor

within the specified contract period referencing the District’s contract. South Colonie Central

School District will not be liable or responsible for any obligations, including, but not limited to,

payment, and for any item ordered by an entity or school other than the South Colonie Central

School District.

16. When specifications are revised, the South Colonie Central School District will issue an

addendum addressing the nature of the change. Bidders must sign and include it in the returned

bid package.

17. It is a requirement that bidders indicate specifically in the response any sub-contract,

alliance, partner, franchise, or other “non-employee” relationship with any resource(s) they will

utilize if they are chosen as the selected bid. Note: The District reserves the right to approve and

designate sub-contractors to be used in any of the services being proposed.

18. South Colonie Central School District reserves the right to introduce additional factors not

contained in this RFB request in order to obtain the most suitable solution. After submitting a bid,

each respondent must be prepared to have the operational aspects of their bid reviewed in detail

by District representatives.

19. Bids shall be opened publicly at the District’s Central Office location, or other duly

designated location, on the “received by” date and time indicated on the cover page. The name

of each bidder shall be read publicly and recorded. Unless disclosure of final bid pricing would

constitute an impairment of negotiations, the proposed bid, cost, or sum of each proposer will be

read publicly as well. The content of bids shall not be subject to public inspection until after

contract award. Subsequent to contract award, bids may be reviewed unless they, in total or in

part, contain information which is exempt from disclosure pursuant to the Freedom of Information

Law (e.g. a trade secret).

20. At any time prior to the specified bid due time and date, a bidder (or designated

representative) may withdraw their bid.

21. The District reserves the right to award contracts for individual projects or for any

combination of projects deemed to be most advantageous to the District. Notwithstanding any

other provision of the RFB, the District expressly reserves the right to:

•

Waive any immaterial defect or informality; or

•

Reject any or all bids, or portions thereof; or

•

Reissue an invitation for bid.

22. The District Board of Education reserves the right to award a contract in the best interest

of the District. The Board of Education’s decision will be final.

Bidders Default – Failure of the Bidders to comply with any of these provisions may be

considered reason for rejection of the Bid.

SECTION IV – INFORMATION TO BIDDERS

1. General Scope: South Colonie Central School District is desirous to establish a contract

with a contractor for Asphalt Milling, Tack Coat, Paving and Striping at Lisha Kill, High School and

Saddlewood.

2. Award of Contract: The District will award the bid to the lowest bidder and/or responsible

bidder whose bid is most advantageous to the District. In determining the most advantageous

bid, the District will consider criteria such as, but not limited to, cost, bidder’s past performance

and/or service reputation, and service capability, quality of the bidder’s staff or services, customer

satisfaction, bidder’s past relationship with the District.

3. Contract Term: The contract shall be for one (1) year.

4. Bid Notification: Successful bidder(s) will be notified via emails and/or purchase orders

after the Board of Education approval of the Bid.

5. Pricing: Prices for all goods and/or services shall be firm for the duration of this contract.

6. Invoicing: An itemized invoice should be prepared for each individual service and

submitted directly to the South Colonie Central School District, 102 Loralee Drive, Albany NY

12205.

7. Payment Term: Net thirty (30) days from receipt of the invoice.

SECTION V – GENERAL CONDITIONS

1. All bids received after the time stated in the Notice to Bidders may not be considered and

will be returned to the bidder. The bidder assumes the risk of any delay in the mail or in the

handling of the mail by employees of the school district. Whether sent by mail or by means of

personal delivery, the bidders assume responsibility for having his bid deposited on time at the

place specified.

2. Sales to school districts are not affected by any fair trade agreements. (General Business

Law, Ch. 39, Sec. 369-a, Sub. 3, L. 1941)

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 238990All Other Specialty Trade Contractors

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