Project Information

Bid Title

6575 Bid - MUNICIPAL SOLID WASTE and RECYCLING

Issuing Agency

Trumbull town

Location

Connecticut

Published Date

Jun 10, 2026

Closing Date

Jun 22, 2026

Government Level

State & Local

Status

Closed

Ref. #

6575

Original Source

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Bid Documents

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Project Description

Bid Number:	6575
Bid Title:	6575 Bid - MUNICIPAL SOLID WASTE and RECYCLING
Category:	Bid Invitations
Status:	Open

Publication Date/Time: 5/19/2026 12:00 AM Closing Date/Time: 6/22/2026 2:00 PM Related Documents: 6575 MUNICIPAL SOLID WASTE and RECYCLING 6575 MUNICIPAL SOLID WASTE and RECYCLING-Addendum 1

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TOWN OF TRUMBULL, CONNECTICUT

REQUEST FOR QUOTATION

(MSW)

MUNICIPAL SOLID WASTE & RECYCLING AT TOWN

& BOARD OF EDUCATION BUILDINGS

GARBAGE, REFUSE AND RECYCLABLES

BID NUMBER: 6575 DUE: June 11, 2026 2:00 PM

GENERAL INSTRUCTIONS TO BIDDERS

The Town of Trumbull, Connecticut (hereinafter referred to as Town), through the Office of the Purchasing Agent, will

accept sealed bids for the Pickup and Removal of Garbage, MSW & Recyclable at various Town and Board of

Education buildings. The services are detailed in the attached and specifications and shall be in accordance with the

conditions set forth in this request for quotation.

1.

PREPARATION OF PROPOSALS

Bids shall be submitted by using the enclosed BID PROPOSAL FORM, WHICH accompanies this request;

submit one (1) ORIGINAL and Two (2) EXACT COPIES, and one (1) exact copy on a thumb drive. Bids

must be submitted in a clear, concise and legible manner to permit proper evaluation.

2.

BID SUBMISSION

Bids are to be submitted in a sealed envelope addressed as follows:

Bid #6575 MSW & Recyclable Due: June 11, 2026 2PM

Interim Purchasing Agent: Richard Kotchko

Town of Trumbull

5866 Main Street

Trumbull, CT 06611

Please be advised that the person signing the formal proposal must be authorized by your

organization to contractually bind your firm with regard to prices and related contractual

obligations for the delivery period requested.

3.

BID TIME

Bids shall be received at the office of the Purchasing Agent, Town Hall, prior to the advertised hour of

opening, at which time all proposals will be publicly opened and read aloud.

A bidder may withdraw a proposal at any time prior to the above scheduled date and time. Any bid received

after the above scheduled date and time shall not be considered or opened.

4.

TOWN OPTIONS

The Town reserves the right to reject any or all bids and to waive any requirements, irregularities, technical

defects or service therein when it is deemed to be in the best interest of the Town.

5.

INSURANCE

The successful bidder shall provide the Town Purchasing Agent with a Certificate of Insurance before work

commences. The Town shall be named as an additional insured with an Insurance Company licensed to

write such insurance in Connecticut, against the following risks and in not less than the following amounts:

 Worker’s Compensation

 Contractor’s Public Liability and Property Damage

 Automobile Insurance

General Liability

Each Person

Bodily Injury Liability

$1,000,000

Property Damage Liability

Personal Injury Liability

Comprehensive Automobile Liability

Bodily Injury

$1,000,000

Property Damage

Each Occurrence

$1,000,000

$500,000

$1,000,000

$1,000,000

$500,000

Aggregate

$1,000,000

$500,000

$1,000,000

$1,000,000

$500,000

Bid Number 6575

Town of Trumbull & BOE- Garbage Pickup

Page 2 of 18

Such policies shall provide that no coverage shall be changed or cancelled unless thirty (30) day’s prior

notice of such change or cancellation shall be made to the owner. Such notice shall be made by registered

mail; postage prepaid, to the Purchasing Agent, Town of Trumbull, Town Hall, Trumbull, Connecticut 06611.

In the event of cancellation, the contractor shall cease all operations on or before the effective date of said

cancellation and he shall not commence work again until he has obtained replacement insurance and has

delivered a Certificate of Insurance to the office of the Owner’s Purchasing Department.

6. PRICING

All prices quoted are to be firm for Three (3) years, beginning July 1, 2026 through June 30, 2029. Prices

are to be quoted for services at all listed all Town and BOE locations. Proposed pricing shall include all

material and labor costs associated with this effort. There will be two -1 year extensions if mutually agreed

upon by both parties.

The requirements and specifications of this request call for a specific service being purchased and do not

permit any substitutions. However, the Town is always interested in any and all cost reduction opportunities.

If your service does not meet or better the required specifications on all points that must be outlined in a

letter, otherwise it will be presumed that a proposal is in accordance with the required specifications.

7.

TAXES

All purchases made by the Town and associated with the award of this requirement shall be tax exempt. Any

taxes must not be included in bid prices. A Town Tax Exemption Certificate shall be furnished upon request.

8.

INQUIRIES

All inquiries regarding this request shall be answered up to the close of business on June 3, 2026, after

which time no additional questions will be accepted. To ensure consistent interpretation of certain items,

answers to questions the Town deems to be in interest of all bidders will be made available on the Town

website Trumbull-ct.gov/Government/Purchasing as an addendum. Inquiries of a technical nature may be

directed to Mr. George Estrada (203-452-5045/5077); all other questions may be directed to the Richard

Kotchko, Interim Purchasing Agent (203-452-5042) rkotchko@trumbull-ct.gov.

Additionally, after proposals are received, the Town reserves the right to communicate with any or all of the

bidders to clarify the provisions of Proposals. The Town further reserves the right to request additional

information from any bidder at any time after proposals are opened.

9.

AWARD AND AUTHORITY TO COMMENCE WORK

The Town Purchasing Agent will issue notification of award in writing. Work may commence when authority to

proceed has been given by the Purchasing Agent. We are awarding a full 3 year term. Prices may be the

same for all 3 years OR may have increases. The Town will decide on the best overall pricing for 3 years,

along with a Standard contractual agreement and a Purchase order. The award shall be made after careful

consideration of all factors including but not limited to price.

METHOD OF AWARD

The following criteria will be used to evaluate all quotes:

1. Firm Price

2. Delivery Options and Discounts

3. Vendor’s ability to supply & support the products that match the specifications

4. Vendor references

10. TERM OF CONTRACT

The Town requires firmed fixed prices for a period of Three (3) years 7/1/2026 to 6/30/2029. All prices

quoted shall be firm for ninety (90) days following bid opening and nothing elsewhere in this bid shall

abrogate this firm period. Special Consideration will be given to responses with extended firm price dates.

Bid Number 6575

Town of Trumbull & BOE- Garbage Pickup

Page 3 of 18

11. ASSIGNMENT OF RIGHTS, TITLES, AND INTERESTS

The contractor or subcontractor offers and agrees to assign to the public purchasing body all rights, title and

interest in and to all causes of action it may have under Sec. 4 of the Clayton Act, 15 U.S.C. Section 15 or

under Chapter 624 of the General Statutes of Connecticut arising out of the purchase of services, property or

intangibles of any kind pursuant to a public purchase contract or subcontract. This assignment shall be

made and become effective at the time the public purchasing body awards or accepts such contract, without

further acknowledgment by the parties. Any assignment or subcontracting by a bidder, vendor, or contractor

for work to be performed, or goods and/or services to be provided, in whole or in part, and any other interest

in conjunction with Town procurement shall not be permitted without the express written consent of the Town

of Trumbull

12. HOLD HARMLESS CLAUSE

The Contractor further agrees to indemnify, hold harmless and defend the Town from and against any and all

liability for loss, damage or expense which the Town may suffer or for which the Town may be held liable by

reason of injury, including death, to any person or damage to any property arising out of or in any manner

connected with the operations to be performed under this Contract, whether or not due in whole or in part of

any act, omission or negligence of the Owner or any of his representatives or employees.

13. WORK REGULATIONS AND STANDARDS

All work performed in association with this request must be performed and completed for the Town in

accordance with current Federal State and Local regulations. All services performed shall also conform to

the latest OSHA standards and/or regulations.

14. PERFORMANCE AND TERMINATION

The type of service requested is essential for the day-to-day operation of Town & BOE facilities and Time is

of the Essence. The contractor shall perform this service consistent with good professional practice and in

accordance with the standards and specifications set forth herein. The Town shall be under no obligation to

make payment unless acceptable standards of performance are met. Each missed pick-up shall result in a

charge or reduction of payment of one hundred dollars ($100) to the contractor. Repeatedly missed pick-ups

may result in termination of any contract award.

15. PERMITS

a) Contractors shall obtain all necessary and required permits to comply with federal, state and local

regulations at their own expense.

b) The contractor shall obtain all necessary permits for use of the Transfer Station at Spring Hill Road,

Trumbull, Connecticut from the Town Public Works Operations Manager.

16. INVOICES

The contractor shall invoice on a monthly basis (1/12 of the total annual proposed price) for all services

performed in that month. The monthly invoice shall show a monthly breakdown of the monthly charge

BY EACH TOWN & BOE LOCATIONS. The contractor shall forward the ORIGINAL invoice(s) for payment

to the appropriate locations

PWD Department

Town of Trumbull

366 Church hill Road

Trumbull, CT 06611

BOE

Long Hill Administration Building

6254 Main Street

Trumbull CT, 06611

Bid Number 6575

Town of Trumbull & BOE- Garbage Pickup

Page 4 of 18

17. INSPECTION

Bidders are required to inspect sites to be collected prior to submission of any bid. The submission of a bid

shall be considered assurance that the bidder accepts the conditions of this request and that it conforms to

the Town health regulations.

Contacts PWD & BOE:

Town Side: George Estrada 203-452-0545/5077 gestrada@trumbull-ct.gov

BOE Side: John Morello 203-452-4306 jmorello@trumbullps.org

18. OPTION TO RENEW

The Town may renew the term of a contract awarded for this requirement for Two (2) additional years, at a

mutually agreed price with at least thirty (30) days written notice.

19. BIDDER QUALIFICATIONS

Bidders shall submit for references the names, addresses and contacts for similar projects recently

completed. The Town may make such investigations as necessary and it deems appropriate to determine

the qualifications of the bidder to perform the work required. If the Town is not satisfied that the bidder is

properly qualified, the Town reserves the right to reject the bid of said bidder. For vendors who have not

performed services for the Town of Trumbull and Board of Ed. within the last year, bidders must include three

(3) references, verifiable upon request, along with their bid. In addition, inquiries with the State of CT DEP-

Waste Management Division and Trumbull Department Public Works may be made to determine if a vendor

has had any recycling or dumping violations within the last two years.

20. CONFLICT OF INTEREST

Public officials shall be prohibited from receiving any town work procured through a Public Bid or bid

waived process so as to avoid any appearance of Impropriety or Conflict of Interest; and; Public officials

cannot circumvent the Intent of this Ordinance by receiving town work through a bid waiver, as proscribed

by the Trumbull Town Charter.

21. ADDENDUMS

It is the responsibility of the bidder to verify prior to final submittal of a bid or bid if any addenda to this

request have been issued. Any addenda to this request shall be posted on the Town of Trumbull website

www.trumbull-ct.gov under the Purchasing Department’s section. Bidders may also call the Purchasing

Department directly 203.452.5042 for inquiries regarding addenda.

a) The Town reserves the right to issue Addenda at any time prior to the Proposal Opening. All such

Addenda become, upon issuance part of the Specification. Each Responder shall cover such Addenda

in the proposal and shall acknowledge receipt of same on the form provided therefore.

b) The Town reserves the right to require any or all Responders to submit statements as to previous

experience in performing comparable work; and as to financial and technical organizations and

resources available for this work. The mere opening and reading aloud of a proposal shall not

constitute or imply the Town’s acceptance of the suitability of a Responder or the proposal, nor shall

possession of Specifications constitute an invitation to proposal. The competency and responsibility of

Responders as well as the number of working days required for completion will be considered in making

an award.

22.

DELIVERY

Special consideration may be given to bidders that can provide flexible pick-up schedules.

23.

GUARANTEE

Awarded bidder must guarantee quality of service for the duration of the contract.

Bid Number 6575

Town of Trumbull & BOE- Garbage Pickup

Page 5 of 18

TOWN OF TRUMBULL, CONNECTICUT

REQUEST FOR QUOTATION

(MSW)

MUNICIPAL SOLID WASTE & RECYCLING AT TOWN

& BOARD OF EDUCATION BUILDINGS

GARBAGE, REFUSE AND RECYCLABLES

BID NUMBER: 6575 DUE: June 11, 2026 2:00 PM

TOWN SIDE SPECIFICATIONS

The contractor shall be responsible for the removal and pick-up of all Municipal Solid Waste (MSW), i.e. garbage,

Refuse including all recyclables from following Town buildings and locations:

Twice-Weekly Pick-up (Tuesday and Friday pick-ups preferred)

1.

Town Hall

5866 Main Street

2.

Police Station

158 Edison Road

3.

EMS Building

250 Middlebrooks Ave

4.

Tashua Maintenance Barn

5134 Madison Ave.

5.

Senior Center

23 Priscilla Place

6.

Main Library

33 Quality Street

7.

Highway Department

366 Church Hill Road

Once Weekly Pick-up

1.

Fairchild Library

2.

Health Department

3.

Animal Shelter

4.

Tellalian Building

1718 Huntington Turnpike

355 White Plains Road

324 Church Hill Road

5892 Main Street

All Buildings - “Blue Bin” recyclables shall be removed and properly disposed of at least once every other

week.

A. Each location shall be equipped with an adequately sized container(s) and be scheduled for a twice (two times)

each week pick-up unless otherwise indicated above.

B. All locations shall require recycling (“blue bin items”) pick-up every other week (bi-weekly).

C. The Contractor shall provide a separate container for the collection and recycling of corrugated cardboard.

D. The contractor is required to maintain an appropriate compliment of vehicles to provide the level of service

requested herein and shall comply with all refuse, recycling, safety and related Federal, State and Municipal laws

and ordinances.

E. Garbage vehicles shall be equipped with compaction type bodies along with rear hopper and mechanical

compression devices or front loading systems. These vehicles shall also be equipped with a sounding alarm on

the rear wheels per the State and local regulations for operating vehicles in reverse. Recycling vehicles shall not

compact their contents.

F. The vehicles utilized in the performance of this requirement shall be maintained in good mechanical condition. All

bodies and hoppers of any vehicle carrying non-recycling refuse must be watertight to prevent seepage and

provide adequate protection from refuse being blown away while underway or at rest.

G. The equipment used in the performance of this requirement may be inspected by Town officials prior the award

and during the performance of a contract.

H. The contractor shall be required to inspect the site of each pickup prior to submitting their formal response to this

request to determine the container size requirements and vehicle needs for each site. In addition, the contractor

is expected to utilize the space within any existing dumpster enclosures for this work.

Commodity Codes

• NAICS 562111Solid Waste Collection

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