Project Information

Bid Title

2026 LMIG Asphalt Resurfacing

Issuing Agency

City of Kingsland

Location

Georgia

Published Date

Dec 10, 2025

Closing Date

Jan 13, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP #COK 26-009

Original Source

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Project Description

Bid Number:	RFP #COK 26-009
Bid Title:	2026 LMIG Asphalt Resurfacing
Category:	Construction Services
Status:	Open
Bid Recipient:	Hannah Smith, Purchasing Director

Description: The City of Kingsland is seeking proposals for the 2026 LMIG Asphalt Resurfacing Project and to provide construction services for safety improvements along Boone Avenue, as recommended in the Georgia Department of Transportation (GDOT) Road Safety Audit performed by GDOT and Atkins, dated March 11, 2025 (“RSA Report”). The project includes, but is not limited to, intersection improvements, pavement restriping, and installation of signage. The work shall be performed in accordance with the GDOT Standard Specifications, applicable MUTCD guidelines, and the detailed recommendations #41 through #51 contained in the RSA Report (Attached SR 40 RSA Report). Publication Date/Time: 12/10/2025 3:30 PM Closing Date/Time: 1/13/2026 2:00 PM Submittal Information: Hannah Smith, Purchasing Director Contact Person: Scope of Work Technical Questions Ron Knox, Assistant Public Works Director PH: (912) 729-8236 Email: rknox@kingslandgeorgia.com Request for Proposal Questions or Submittals Hannah Smith, Purchasing Director PH: (912) 729-8113 hsmith@kingslandgeorgia.com Download Available: www.kingslandgeorgia.com Fee: N/A Business Hours: 8:00-5:00 Monday-Friday Fax Number: (912)729-8827 Related Documents: RFP-2026 LMIG Asphalt Resurfacing W-9 E-Verify Contractor Affidavit SR 40 RSA Report Final (1)

Attachment Preview

Request for Proposal (RFP)

RFP #COK 26-009

2026 LMIG Asphalt Resurfacing

Issued by:

City of Kingsland, Georgia

Proposals must be submitted

No later than

2:00PM on Tuesday, January 13, 2026

To:

City of Kingsland

Mailing Address

City of Kingsland

Finance Department

Attn: Hannah Smith, Purchasing Director

P.O. Box 250

Kingsland, Georgia 31548

Delivery Address

City of Kingsland

Finance Department

Attn: Hannah Smith, Purchasing Director

105 West William Avenue

Kingsland, Georgia 31548

LATE PROPOSALS WILL BE REJECTED

Issued: 12/08/2025

CITY OF KINGSLAND, GEORGIA

WWW.KINGSLANDGEORGIA.COM

RFP #COK26-009

2026 LMIG ASPHALT RESURFACING

Purpose

The City of Kingsland is seeking proposals for the 2026 LMIG Asphalt Resurfacing Project and to provide

construction services for safety improvements along Boone Avenue, as recommended in the Georgia

Department of Transportation (GDOT) Road Safety Audit performed by GDOT and Atkins, dated March

11, 2025 (“RSA Report”).

The project includes, but is not limited to, intersection improvements, pavement restriping, and

installation of signage. The work shall be performed in accordance with the GDOT Standard

Specifications, applicable MUTCD guidelines, and the detailed recommendations #41 through #51

contained in the RSA Report (Attached SR 40 RSA Report).

Invitation

You are hereby invited to submit a sealed proposal by providing all information requested in the

attached “Scope of Work” to the Finance Department to either address listed below:

Mailing Address:

City of Kingsland

Finance Department

Attn: Hannah Smith, Purchasing Director

P.O. Box 250

Kingsland, Georgia 31548

Delivery Address:

City of Kingsland

Finance Department

Attn: Hannah Smith, Purchasing Director

105 West William Avenue

Kingsland, Georgia 31548

Proposal Submission Process

All proposals shall be submitted in a sealed envelope. The Request for Proposal (RFP) number, title,

opening date and name of bidder shall be clearly displayed on the outside of the sealed envelope. The

delivery of said proposal to the prescribed delivery point on or before the specified opening date and time

is solely and strictly the responsibility of the Proposer. Any proposal received at the prescribed delivery

point after the specified date and time will NOT be accepted. Proposals must be submitted in writing and

as prescribed by the City. No other forms will be accepted. No Proposal may be modified after opening.

All Responders shall submit one (1) original and two (2) copies of their documents in a SEALED envelope

or package. Responders must submit their proposal no later than Tuesday, January 13, 2026 at 2:00 PM.

Any proposal received after the time and date specified will NOT be considered. The bid opening will be

City of Kingsland, Georgia

Page 2

CITY OF KINGSLAND, GEORGIA

WWW.KINGSLANDGEORGIA.COM

RFP #COK26-009

2026 LMIG ASPHALT RESURFACING

held in the City Hall Council Chambers located at 107 South Lee St., Kingsland, GA.

Pre-Proposal Meeting

There will not be a pre-proposal meeting.

Scope of Work

1. City of Kingsland is seeking vendors to construct Asphalt Resurfacing on City roads/streets (listed in

this document).

 Work is to include tack, striping and traffic control.

 City of Kingsland will provide all manhole and valve extension rings to be installed by the

contractor at time of paving.

 Striping to match existing layout including R/R crossings, stop bars, crosswalks and long

lines unless noted otherwise.

 All striping is to be completed using thermoplastic with reflective beads.

 Overlay to be 1.5 inches of .95 asphalt.

**Backfill of new pavement will be accomplished by City of Kingsland Public Works Dept.

2. City of Kingsland is seeking vendors to construct intersection improvements on Boone Avenue.

 Location: Boone Avenue, City of Kingsland, Camden County, GA.

 Intersection Improvements: Geometric modifications, pedestrian safety measures, and

other enhancements at identified intersections.

 Restriping: Removal of existing pavement markings and application of new

thermoplastic striping per GDOT and MUTCD standards.

 Signage Installation: Removal, relocation, and installation of regulatory, warning, and

guide signs in compliance with MUTCD.

Reference Documents:

 GDOT Road Safety Audit – Boone Avenue, March 11, 2025 (Attachment A)

 GDOT Standard Specifications for Construction of Transportation Systems, Current

Edition

 MUTCD, Current Edition

City of Kingsland, Georgia

Page 3

CITY OF KINGSLAND, GEORGIA

WWW.KINGSLANDGEORGIA.COM

RFP #COK26-009

2026 LMIG ASPHALT RESURFACING

Contractor Responsibilities

The selected contractor shall furnish all labor, materials, equipment, tools, transportation, permits, and

incidentals necessary to complete the project. The general scope includes:

1. Pre-Construction Services

o Conduct a pre-construction meeting with City staff.

o Review and verify field conditions prior to mobilization.

o Submit a detailed work schedule, traffic control plan, and safety plan.

2. Construction Services

o Construct intersection modifications including curb work, ADA-compliant ramps, and

improved pedestrian facilities where required.

o Remove existing striping and install new pavement markings using thermoplastic

materials.

o Install new signage, relocate existing signs as indicated, and remove obsolete signage.

o Implement and maintain approved traffic control measures during all work activities.

o Ensure work meets all applicable GDOT, MUTCD, and ADA standards.

Minimum Qualifications

The Contractor must agree to maintain Workers’ Compensation and liability insurance for a minimum of

one million dollars ($1,000,000) to protect the City from liability claims for damages because of bodily

injury, including death, and from liability for damages to property. The contractor will furnish a certificate

of said insurance to the City of Kingsland before beginning the work or with submission of proposal if

listed as part of the required documents.

No Corrections

Once a competitive proposal is submitted, the City shall NOT accept any request by any proposer to

correct errors or omissions in any calculations or competitive price submitted. The only exception to allow

a correction is the mistake must be clerical or mathematical in nature; it cannot be an error in judgment

such as failure to properly price performance costs; the nature of the mistake must be readily apparent

on the face of the bid itself; and the intended bid price must be apparent as well. The bidder cannot resort

City of Kingsland, Georgia

Page 4

CITY OF KINGSLAND, GEORGIA

WWW.KINGSLANDGEORGIA.COM

RFP #COK26-009

2026 LMIG ASPHALT RESURFACING

to bid-preparation worksheets to prove its intended bid price. Based on the above circumstances, the

allowance of the correction will be at the discretion of the City of Kingsland.

Award

The contract will be awarded to the most responsible, responsive bidder whose submission, conforming

to the solicitation, will be most advantageous to the City of Kingsland price and other factors conferred,

such as quality of equipment, conformity of the specifications and warranty. Any proposer who is in

default to the City of Kingsland at the time of submittal of the proposal shall have that proposal rejected.

The City of Kingsland reserves the right to clarify any terms with the concurrence of the Vendor; however,

any substantial non conformity in the offer, as determined by the City of Kingsland, shall be deemed non-

responsive and the offer rejected. The City of Kingsland reserves the right to reject Proposals, or any part

of any proposal, containing any additional terms or conditions not specifically requested in the original

conditions and specifications.

The City of Kingsland reserves the right to reject any or all proposals, or any part of any proposal, to award

in part or in whole, to waive any informality in any submission, and to award a contract deemed to be in

the best interest of the City of Kingsland. City of Kingsland reserves the right to accept or reject any and

all responses, to waive irregularities, and to re-advertise as may be determined to be in the best interest

of the City.

The City of Kingsland reserves the right, at any time, to modify, waive, or otherwise vary the terms and

conditions of this RFP including, but not limited to, the deadlines for submissions and submission

requirements. The City further reserves the right to cancel or withdraw this RFP at any time. The City

also reserves the right to negotiate mutually acceptable contract terms with the successful proposer. (City

Purchasing Ordinance, Article IV, Division 2, Section 2-99).

Days of Completion

Work shall be completed no later than 180 Days following the commencement date of the contract and

following written “Notice to Proceed” by Owner. The Contract time may be extended as approved by the

City of Kingsland in an amount equal to time lost due to delays beyond the control of Contractor. Such

delays shall include, but not be limited to, acts or neglect by Owner or others performing additional work,

fires, floods, abnormal weather conditions or acts of God.

Local Vendor Preference

For purchases, bids, proposals or contracts less than $100,000 the local vendor may be given an

opportunity to match the lowest price proposal, if the quotation or bid of the local vendor is within 10%

City of Kingsland, Georgia

Page 5

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 238990All Other Specialty Trade Contractors

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