Project Information

Bid Title

Collection System Flow Monitoring Program

Issuing Agency

City of Nashua

Location

New Hampshire

Published Date

May 21, 2026

Closing Date

Jun 10, 2026

Government Level

State & Local

Status

Closed

Ref. #

IFB0298-061026

Original Source

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Bid Documents

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Project Description

Bid Number:	IFB0298-061026
Bid Title:	Collection System Flow Monitoring Program
Category:	City
Status:	Open

Description: The City of Nashua, Division of Public Works, is soliciting bids from qualified independent contractors to provide flow monitoring services at seventeen (17) specified locations, as well as three (3) rain gauge locations, throughout the City’s collection system. The flow monitoring system shall provide real-time monitoring, remote notification, and monthly reporting, as described herein. Publication Date/Time: 5/20/2026 5:00 PM Closing Date/Time: 6/10/2026 2:00 PM Pre-bid Meeting: Mandatory Meeting 5/27/2026 Related Documents: IFB0298-061026-BID PACKAGE-COLLECTION SYSTEM FLOW MONITORING PROGRAM

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Administrative Services

Purchasing Department

May 20, 2026

INVITATION FOR BIDS

IFB0298-061026

Collection System Flow Monitoring Program

The City of Nashua, Division of Public Works, is soliciting bids from qualified independent contractors to

provide flow monitoring services at seventeen (17) specified locations, as well as three (3) rain gauge

locations, throughout the City’s collection system. The flow monitoring system shall provide real-time

monitoring, remote notification, and monthly reporting, as described herein.

The contract term shall be for an initial period of three (3) years, commencing on or about July 1, 2026,

and terminating on June 30, 2029. The City may, at its sole discretion, extend the contract for up to

two (2) additional one-year terms, contingent upon satisfactory contractor performance.

All contract years, including any extensions, are subject to annual budget appropriations.

The City of Nashua, through the Mayor, who is awarding authority, reserves the right to reject any and

all bids or parts of bids; to waive any defects, information, and minor irregularities; to accept exceptions

to these specifications; to award contracts or to cancel this request if in the City’s best interest.

INFORMATION FOR BIDDERS:

The City is now accepting submittals electronically via Bonfire. Please review the electronic documents

linked here, Bonfire Vendor Registration and Bonfire Vendor Submission for more information. We

strongly recommend that you give yourself sufficient time and at least one (1) business day before

due date to begin the uploading process and finalize your submission. Copies are also available on the

City’s website in the Purchasing section within the Bids section.

If a Vendor chooses to submit their bid outside of Bonfire, the following are alternate options:

Paper: Submit one (1) paper copy and one digital copy on a USB drive sealed in envelope(s) and

packages(s) clearly marked “IFB0298-061026”. Bids must be submitted in the format provided

and addresses the item(s) specified in the IFB package.

Regardless of the method submission, bids must be received no later than 2:00 PM on Wednesday, June

10, 2026, in the Purchasing Department; City Hall, 229 Main Street, Lower Level, Room 11, Nashua NH

03060 Postmarks or other timestamps will not be accepted in lieu of actual delivery. Bidders can use

IFB0298-061026 – Collection System Flow Monitoring Program

229 Main Street • Nashua, New Hampshire 03061 • Phone (603) 589-3330 • Fax (603) 589-3233

whatever delivery mechanism it chooses as long as it remains clear that the Bidder is responsible for

submissions prior to the date and time.

The time of receipt shall be considered when a bid has been officially documented by the Purchasing

Department, in accordance with its established policies, as having been received at the location

designated above. The City accepts no responsibility for mislabeled mail. Any and all damage that may

occur due to shipping shall be the Bidders responsibility.

Complete specifications and related documentation are available on our website, www.nashuanh.gov,

under Services, Bid Opportunities, Current Bids; and on the Bonfire website. Refer to document IFB0298-

061026 and related documents. Please note paper copies of bid documents are not available in the City’s

Purchasing Office.

Bids will be opened publicly on the due date and time. Results of the proposal opening will be posted on

the City’s website, www.nashuanh.gov, under Services; Bid Opportunities; Bid Results; (Refer to

Documents IFB0298-061026) within twenty-four (24) hours of opening.

The timeline for this project is as follows:

Item

MANDATORY Pre-Bid Meeting

Deadline for Bidder Questions

Answers/clarifications posted

Bids Due

Date

Wednesday, May 27, 2026 at 10:00 AM

Tuesday, June 2, 2026 at Noon

Thursday, June 4, 2026 at 2:00 PM

Wednesday, June 10, 2026 at 2:00 PM

A MANDATORY Pre-Bid Meeting to discuss the project Is scheduled to begin promptly at the

Wastewater Treatment Facility, 2 Sawmill Road, Nashua, NH, on Wednesday, May 27, 2026 at 10:00

AM. The meeting can also be attended via Zoom if preferred.

Join Zoom Meeting

https://us02web.zoom.us/j/6035893330?pwd=YjZ5ZUtSMURySmdBRms1bXBLQ1NUdz09&omn=89945624210

Meeting chat link

https://us02web.zoom.us/launch/jc/89945624210

Meeting ID: 603 589 3330

Passcode: 5893333

One tap mobile

+13092053325,,6035893330#,,,,*5893333# US

IFB0298-061026 – Collection System Flow Monitoring Program

229 Main Street • Nashua, New Hampshire 03061 • Phone (603) 589-3330 • Fax (603) 589-3233

The meeting is an opportunity for the City of Nashua to overview the project and objectives, and

participants to request additional information directly from City of Nashua staff managing or

participating in the project.

Bidders are encouraged to submit questions via email; however, the City assumes no liability for

assuring accurate and complete email transmission/receipt and is not responsible to acknowledge

receipt. Inquiries must be submitted in writing, citing the IFB title/number, Page Section, and must be

received no later than Tuesday, June 2, 2026 at Noon to:

City of Nashua

229 Main Street, Room 11

Nashua, NH 03061

purchasing@nashuanh.gov

The City of Nashua will consider all timely-received inquiries and, if reasonable and appropriate, will

issue an addendum to clarify or modify this IFB on the City’s website www.nashuanh.gov, under Services,

Bid Opportunities; Current Bids; (Refer to Document IFB0298-061026) and on Bonfire no later than

Thursday, June 4, 2026 at 2:00 PM.

The City hereby notifies all Bidders that it will affirmatively ensure that in any contract entered into

pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to

submit bids in response to this invitation and will not be discriminated against on the ground of race,

color, national origin, sex, age, or disability in consideration for an award.

Pursuant to NRO 5-71 (A), the City of Nashua supports the concept of purchasing products which are

biodegradable, can be or have been recycled, or are environmentally sound. Due consideration will be

given to the purchase of such products. If you are proposing any such products which qualify, please so

indicate in a cover sheet by item number and description. We are also conscious of energy use and

encourage Bidders to propose products that are energy efficient.

All bids are binding for ninety (90) days following the deadline for bids, or until the effective date of any

resulting contract, whichever is later.

Bids must be submitted in the format provided and address the items specified in this request. The City

may reject any or all of the bids on any basis without disclosure of a reason. The failure to make such a

disclosure shall not results in accrual of any right, claim or causes of action by any unsuccessful bidder

against the City. The City reserves the right to waive any irregularities when the public interest will be

served thereby. The City also reserves the right to negotiate any change or amendment in any bid

without soliciting further requests for bids if the action is necessary for the best interest of the City.

The City of Nashua will reject the bid of any proposed who is presently debarred, declared ineligible or

excluded by any Federal department or agency, and reserves the right to reject the bid of any proposer

IFB0298-061026 – Collection System Flow Monitoring Program

229 Main Street • Nashua, New Hampshire 03061 • Phone (603) 589-3330 • Fax (603) 589-3233

who has previously failed to perform any contract properly for any purchaser, or to complete on time,

contracts or a similar nature, who is not in the position to perform the contract, or who has neglected

the payment of bills or otherwise disregarded its obligations to clients, purchases, subcontractors,

material men, or employees.

The City is exempt of all taxes. All bids must be FOB Nashua, NH. All bidders must comply with all

applicable Equal Employment Opportunity laws.

Pursuant to NRO 5-78 (F), the Purchasing Manager shall not solicit a bid from a Contractor who is in

default on the payment of taxes, licenses or other monies due the City. Therefore, this bid request is

void as to anyone who is in default on said payments.

Contract will be awarded to the Bidder that is designated by the City of Nashua as the lowest responsive

and responsible Bidder.

GENERAL REQUIREMENTS:

A. To be eligible for an award, a Bidder must be deemed “responsible” by demonstrating the

following:

 has the ability, capacity and skill to provide the goods or services required;

 can provide the goods or services within the time frame specified;

 has a satisfactory record of integrity, reputation, judgment and experience;

 has sufficient financial resources to provide the goods or services;

 has developed a positive track record with the City of Nashua to the extent the Bidder has

previously provided goods or services.

B. Some common reasons why a bid might be found “non‐responsive” are:

 failure to sign the bid and/or signature by the appropriate person;

 failure to furnish any required bid bonds;

 failure to include a unit bid price for each item;

 failure to include a total amount for the bid;

 failure to prepare the bid in ink;

 failure to submit a non‐collusion affidavit; and

 inclusion of any unauthorized additions, conditional or alternative bids that make the bid

package incomplete, indefinite, or ambiguous.

 bid considered to be unbalanced

C. The Successful Bidder will be required to provide the City with certificates of insurance for

coverage as listed below and endorsements affecting coverage required by the contract within

ten (10) calendar days after the City issues the Notice of Award. The City requires thirty (30)

calendar day’s written notice of cancellation or material change in coverage. The certificate and

endorsements for each insurance policy must be signed by a person authorized by the insurer

and who is licensed by the State of New Hampshire. General Liability, Employers Liability and

IFB0298-061026 – Collection System Flow Monitoring Program

229 Main Street • Nashua, New Hampshire 03061 • Phone (603) 589-3330 • Fax (603) 589-3233

Auto Liability policies must name the City of Nashua as an additional insured and be reflected on

the certificate of insurance.

 General Liability: $1,000,000 per Occurrence

$2,000,000 Aggregate

 Motor Vehicle Liability: $1,000,000 Combined Single Limit

*Coverage must include all owned, non-owned and hired vehicles.

 Workers’ Compensation Coverage according to Statute of the State of New Hampshire:

$100,000 / $500,000 / $100,000

All Bidders and subcontractors at every tier under the Bidder will fully comply with NH RSA Chapter

281-A, “Workers’ Compensation”.

It is the responsibility of the Contractor to submit to the City of Nashua certificates of insurance for

the Contractor and all other subcontractors prior to the start of the project. It is the responsibility of

the Contractor to provide the City of Nashua with updated certificates of insurance for the Contractor

and all subcontractors 10 days prior to the expiration of coverage. The City of Nashua may, at any

time, order the Contractor to stop work, suspend the contract or terminate the contract for non-

compliance. All subcontractors are subject to the same insurance requirements as the Contractor.

D. The City also reserves the right to negotiate any change or amendment in any bid without soliciting

further bids if the action is necessary for the best interest of the City.

E. The City may conduct discussion with responsible Bidders prior to selection. Successful Bidders shall

begin performance upon receipt of an executed contract and a valid purchase order issued from the

City.

F. The City may reject any and all responses on any basis without disclosure of a reason. The failure to

make such a disclosure shall not result in accrual of any right, claim, or cause of action by any

unsuccessful bidder against the City.

G. After the initial designation of a Bidder, City Staff will work with the selected Bidder to negotiate final

terms and conditions between the City and the successful Bidders prior to the Contract Award. A

draft contract is attached.

H. The Bidder shall meet all requirements of the Americans with Disabilities Act.

I. The City encourages disadvantaged business enterprise (DBE) participation from contractors and/or

subcontractors.

IFB0298-061026 – Collection System Flow Monitoring Program

229 Main Street • Nashua, New Hampshire 03061 • Phone (603) 589-3330 • Fax (603) 589-3233

Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541690Other Scientific and Technical Consulting Services
• NAICS 541990All Other Professional, Scientific, and Technical Services

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