Project Information

Bid Title

Enterprise Storage Array Solution

Issuing Agency

City of Bangor

Location

Maine

Published Date

Mar 16, 2026

Closing Date

Apr 15, 2026

Government Level

State & Local

Status

Closed

Ref. #

P26-43

Original Source

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Bid Documents

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Project Description

Bid Number:	P26-43
Bid Title:	Enterprise Storage Array Solution
Category:	Equipment Services & Purchase
Status:	Open

Description: The City of Bangor (City) Information Services Department is soliciting proposals from qualified vendors for the procurement of an enterprise-grade storage array solution. The solution must meet the technical specifications outlined in this document and support our virtualized infrastructure requirements. Publication Date/Time: 3/16/2026 12:00 AM Publication Information: Public Closing Date/Time: 4/15/2026 2:00 PM Submittal Information: Email bids@bangormaine.gov; Mailing 73 Harlow St., Bangor, ME 04401 Bid Opening Information: Public Addendum Date/Time: 04/03/2026 Related Documents: P26-34 Enterprise Storage Array Solution RFP

Attachment Preview

Request for Proposals (RFP)

Enterprise Storage Array Solution

Proposal No. P26-43

Purchasing Department

73 Harlow Street

Bangor, ME 04401

207-992-4282

Issue Date: March 16, 2026

I. Introduction

The City of Bangor (City) Information Services Department is soliciting proposals from qualified

vendors for the procurement of an enterprise-grade storage array solution. The solution must meet

the technical specifications outlined in this document and support our virtualized infrastructure

requirements. We are seeking a robust, scalable storage solution that will support our virtual server

environment. The solution must provide high availability, redundancy, and seamless integration with

our existing infrastructure. This procurement includes two storage arrays for production workloads

with replication capabilities between units.

II. General Information

Available at the following web address: www.bangormaine.gov/proposals on the City’s website. By

submitting a response to this solicitation, the Proposer accepts the responsibility for downloading,

reading, and bidding by the terms and conditions set forth in the City’s “General Information for

Vendors.”

In your proposal, please specify whether you currently have, or are in the process of developing, a

domestic violence policy. If you do not have such a policy, let us know if you would like to receive a

copy of the City of Bangor's policy as a reference.

III. Submission

For consideration, submit the proposal Bid Form (page 6) and all materials requested in Section XII.

Qualifications electronically or in an envelope via submission methods listed below. The envelope or

subject line must be clearly marked as "Proposal No. P26-43 Enterprise Storage Array Facility."

Submissions must be received by 2:00 P.M. on Wednesday, April 15, 2026.

Submission of documents can be completed by:

A. Emailing to bids@bangormaine.gov; or

B. Hand Delivery to Customer Service, 73 Harlow Street, Bangor, ME; or

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Enterprise Storage Solution

C. US Post Office addressed to 73 Harlow Street, Purchasing Department, Bangor, ME 04401

(items must be received by the deadline); or

D. All Other Delivery Services to City of Bangor: Purchasing Department, 73 Harlow Street,

Bangor, ME 04401 (proposal must be received by the deadlines).

All submissions should reference “Proposal No. P26-43: Enterprise Storage Array Solution.”

Proposals will be publicly opened at the time stated above in the Paul Bunyan Room (first floor by

the side elevator), 73 Harlow Street, Bangor, Maine.

A tabulation of all received proposals will be posted on the City's website as soon as possible after

the opening date. Visit www.bangormaine.gov/bids for results. The "Show

Closed/Awarded/Cancelled Bids" box must be checked to see the proposal information.

IV. Questions

Any questions must be directed in writing to bids@bangormaine.gov no later than 4:30 P.M., Friday,

March 27, 2026.

The City will provide a response by 4:30 P.M. on Friday, April 3, 2026. This response will be in the

form of an addendum, accessible on the City's website. Notifications will be sent to those who have

signed up to receive notifications at www.bangormaine.gov/bids through NotifyME. Notifications

will be sent when new addenda are released.

V. Late Proposals

It is the responsibility of the Proposer(s) to see that their proposals have sufficient time to be received

by the Purchasing Department before the submittal deadline. Any proposal, portion of a proposal,

or requested proposal revision received at the City Purchasing Department after the time and date

specified will be returned to the Proposer unopened or, if by electronic submission, deleted without

being opened.

VI. Withdrawal of Proposals

No Proposer may withdraw their proposal for a period of ninety (90) days from the date of opening.

All proposals shall be subject to acceptance by the City during this period.

To withdraw a proposal prior to the opening, the Proposer shall request the withdrawal in writing.

All costs associated with the withdrawal (i.e., mailing fees) will be borne by the Proposer.

VII. Rejection

The City reserves the right to reject any proposals, waive any informalities or defects in proposals, or

accept a higher-cost proposal if it is deemed to be in the best interest of the City. The City also

reserves the right to request clarification of any details from the successful Proposer. The evaluation

of proposals and determination of the award will be at the discretion of the City and its judgment

shall be final and without right of recourse by any Proposer.

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Enterprise Storage Solution

VIII. Information for Proposers

A. Tax Exclusion: All Federal and State taxes must be excluded from the proposal price. Upon

request, a tax exemption certificate for the City of Bangor shall be furnished to the successful

Proposer.

B. Bid Form and Requirements: The Bid Form (page 6) and all materials requested in Section X.

Proposal Requirements must be completed and returned with the proposal to be considered

responsive.

C. Required Insurance: Proposers are required to maintain the following insurance policies

throughout the life of the project and name the City of Bangor as an additional insured where

applicable and may be required to provide proof:

1. Worker’s Compensation Insurance

2. Employer’s Liability Insurance

3. Comprehensive Automobile Liability

4. Commercial & General Liability

5. Professional Liability (Errors &

Omissions)

Statutory

$500,000 each accident

$500,000 disease – policy unit

$500,000 disease – each employee

$1,000,000 combined, single limit per

accident

$1,000,000 combined single limit

$2,000,000 aggregate

$1,000,000 combined single limit

$2,000,000 aggregate

IX. Specifications

A. Hardware Minimum Requirements:

The following specifications represent the minimum acceptable configuration:

Hardware Specifications

Usable Capacity

60TB minimum

Power Supply

208V, redundant power supplies

Controllers

Redundant controllers for high availability

Out-of-Band Management

Dedicated OOB management port

iSCSI Connectivity

4 total 10/25G SFP+ ports for iSCSI

Replication Ports

Dedicated ports for array-to-array replication

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B. Hardware Ideal Configuration

The preferred configuration includes the following enhanced specifications:

Ideal Hardware Specifications

Usable Capacity

80TB minimum

Power Supply

208V, redundant power supplies

Controllers

Redundant controllers for high availability

Out-of-Band Management

Dedicated OOB management port

iSCSI Connectivity

8 total 10/25G SFP+ ports for iSCSI

Replication Ports

Dedicated ports for array-to-array replication

C. Software Requirements:

Mandatory Software Features

• Full compatibility with VMware vSphere 8, and XCP-NG 8.3+

• Support for live updates and upgrades without production disruption

• iSCSI multipathing support

• VMware/XCP-NG High Availability (HA) support

• Active-Active bidirectional replication and failover capabilities between arrays

• Native integration with Veeam Backup & Replication

• Native SMB / Unified File support

D. Support and Warranty Requirements

Mandatory support and warranty features:

• Three (3) years of professional support coverage with a 4-hour response window for Priority

One issues, billed yearly.

• Advanced hardware replacement service

• Access to technical support team for troubleshooting and guidance

• Software updates and patches included during support period

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Enterprise Storage Solution

X. Proposal Requirements

Vendors must submit proposals that include the following information. Failure to do so may

result in disqualification.

A. Technical response:

• Detailed specifications of proposed hardware

• Software features and capabilities

• Architecture diagrams and integration approach

• VMware vSphere compatibility documentation

B. Implementation Plan

• Proposed implementation timeline

• Installation and configuration methodology

• Testing and validation procedures

• Knowledge transfer and training plan

C. Commercial Proposal

• Pricing for hardware components

• Software licensing costs

• Three-year support and maintenance costs

• Implementation and professional services costs

• Payment terms and conditions

D. Company Information

• Company background and relevant experience

• References from similar implementations

• Certifications and partnerships

• Financial stability documentation

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Enterprise Storage Solution

Commodity Codes

• NAICS 541519Other Computer Related Services

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