Project Information

Bid Title

2026-11: Fire Station 21 Paving Project

Issuing Agency

City of Covington

Location

Georgia

Published Date

May 22, 2026

Closing Date

Jun 23, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

2026-11: Fire Station 21 Paving Project

Closes at 10:00 a.m on Tuesday, June 23, 2026

Documents

• Bid Packet

Attachment Preview

Request for Bid

#2026-11

Station 21 Paving Project

Release Date: May 22,2026

City of Covington

2194 Emory Street

Covington, Georgia 30014

May 12, 2026

The City of Covington is accepting bids for the 2101 Pace Street Repaving Project. Sealed bids must be

received by the Purchasing Department, Attn: Scott Cromer in City Hall by June 23,2026 at 10:00 AM.

The bids will be opened at 10:15 AM.at the City of Covington Council / Court room located at 2116

Stallings Street, Covington, Georgia 30015.

The City of Covington will consider the competency and responsibility of bidders in making the award. City

of Covington reserves the right to reject any and all bids, to waive informalities and technicalities, to reject

portions of the bids and to award contracts in a manner consistent with the City and laws governing the

State of Georgia.

SCOPE AND SPECIFICATIONS

Vendors are invited to submit a bid to furnish all labor, material and equipment for Milling, paving, and

striping approximately 41,715 square feet of asphalt / concrete pavement along with any necessary

subgrade repairs in the parking lot area of 2101 Pace Street Covington, GA 30014.

Bids are due to the City of Covington Purchasing Department, attention Scott Cromer located at 2194

Emory Street NW, Covington, Georgia 30014 by 10:00 am on June 23, 2026. Late bids will not be

accepted.

Please submit two (2) original hard copies and one (1) PDF digital copy on a flash drive

Marked: (2026-11 Station 21 Paving Project)

Attention Scott Cromer

2194 Emory Street NW

Covington, Georgia 30014

P.O. Box 1527 (USPS-mailing address)

Covington, Georgia 30015

SPECIAL TERMS AND CONDITIONS

I. Contract Period:

Contractor shall promptly commence the Work with adequate force and equipment within ten (10)

calendar days from receipt of Notice to Proceed, or as may be specified by Special Provision, and to

complete the Work by sixty (60) calendar days from Notice to Proceed or as may be specified by

Special Provision.

II. Submission of Bids

Bids shall be enclosed in sealed envelopes, addressed to the City of Covington Purchasing

Department with the name of the bidder, the date and hour of opening and marked “2026-11 Station

21 Paving Project”. Bids must be received in the Purchasing Department no later than the date and

time (determined by the date/time stamp in the department) set forth in the Invitation to Bid. It is the

sole responsibility of the bidder to ensure that his or her bid reaches the Purchasing

Department. Any addenda should be enclosed in the sealed envelopes as well. The bids will be

publicly opened and read at the time and place set forth in the Invitation to Bid.

Unsigned bids will not be considered except in cases where bid is enclosed with other documents

which have been signed. The City will determine this.

City of Covington is exempt from federal excise tax and Georgia sales tax with regards to goods and

services purchased directly by City of Covington. Suppliers and contractors are responsible for

federal excise tax and sales tax, including any taxes for materials incorporated in City construction

projects. Suppliers and contractors should contact the State of Georgia Sales Tax Division for

additional information. Tax Exemption Certificates will be furnished upon request.

Information submitted by a bidder in the bidding process shall be subject to disclosure after the public

opening in accordance with the Georgia Open Records Act. Each page of proprietary information

must be identified. Entire bid may not be deemed proprietary.

Requirements

All work performed under this contract shall be in accordance with the Georgia Department of

Transportation Standard Specifications for Construction of Transportation Systems; 2013 Edition and

any modifications identified in the bid documents.

The contractor will be responsible for all traffic control and conform to the guidelines set forth by the

Manual on Uniformed Traffic Control Devices, Part 6.

The quantities listed are estimates only. The City of Covington reserves the right to increase or

decrease these quantities according to the needs of the City of Covington.

The Bidder shall be responsible for performing with his own organization at least eighty percent (80%)

of the Work in this contract. The Bidder shall not subcontract, transfer, assign, or otherwise dispose

of the contractor any portion thereof, without the written consent of the City.

Bidders must comply with Title VI of the Civil Rights Act of 1964, the Anti-Kickback Act, the Contract

Work Hour Standard Act, and the National Occupational Safety and Health Act of 1970. The City of

Covington in accordance with Title VI of the Civil Rights Act of 1964 and 78Stat. 252, 42 USC

2000d— 42 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A,

Office of the

Secretary, part 21, Nondiscrimination in federally assisted programs of the Department of

Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure

that in any contract entered into pursuant to this advertisement, minority business enterprises will be

afforded full opportunity to submit bids in response to this invitation and will not be discriminated

against on the grounds of race, color, sex, or national origin in consideration for an award

Bidders must certify that they do not and will not maintain or provide for their employees any facilities

that are segregated on a basis of race, color, creed, or national origin.

The successful Bidder shall secure and pay for necessary approvals, permits, assessments, and

changes required for the construction and installation of this project as required by local, state,

and federal regulations.

III. Award

Award will be made to the lowest responsive and responsible bidder. Conditional bids are not

acceptable. The quality of articles to be supplied, their conformity with the specifications, their

suitability to the requirements of the City, and the delivery terms will be taken into consideration in

making the award. The City may make such investigations as it deems necessary to determine the

ability of the bidder to perform, and the Bidder shall furnish to the City all such information and data

for this purpose as the City may request. The City reserves the right to reject any bid if the evidence

submitted by, or investigation of such bidder fails to satisfy the City that such bidder is properly

qualified to carry out the obligations of the contract. The City reserves the right to reject or accept any

or all bids and to waive technicalities, informalities, and minor irregularities in bids received. The

Bidder does not have the exclusive right to fill all of the City’s requirements for the goods or services

awarded nor will the City be obligated to purchase the estimated annual quantity or any quantity

contained in the bid document.

The City reserves the right to make an award as deemed in its best interest, which may include

awarding a bid to a single bidder or multiple bidders; or to award the whole bid,

only part of the bid, or none of the bid to single or multiple bidders, based on its sole discretion of its

best interest. In case of tie bid, the award will be made as follows:

1. The bid will be awarded to the in-City vendor.

2. The bid will be awarded to the in-State vendor.

3. The bid will be awarded to the vendor with the lesser total dollar volume.

The City reserves the right to award by line item to more than one vendor. If the City is

unable to negotiate an acceptable price, it reserves the right to rebid the item(s)

involved. If after the award of the bid there is a decrease in the price of a product from

the manufacturer, or a rebate, the successful bidder will pass that price decrease and/or

rebate onto the City. Time payment discounts will be considered in arriving at net prices

and in award of bids. Offers of discount for payment within ten (10) days following the

end of the month are preferred.

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 237310Highway, Street, and Bridge Construction

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