Project Information

Bid Title

REQUEST FOR PROPOSAL - 26T-RP-206 - SNOW REMOVAL SERVICES CENTENNIAL CAMPUS

Issuing Agency

Cook Inlet Housing Authority

Location

Alaska

Published Date

May 9, 2026

Closing Date

May 27, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

REQUEST FOR PROPOSAL – 26T-RP-206 – SNOW REMOVAL SERVICES CENTENNIAL CAMPUS May 8th, 2026

Cook Inlet Housing Authority (CIHA) will accept proposals from responsive and responsible individuals and Contractors for Snow Removal Services at our Centennial Campus.

Scope of work includes Parking lot plowing, sidewalk shoveling, accessible parking/building access/ fire lanes clearing, ice control, sanding, and sweeping; optional additional services as requested.

List of properties:

Salamatof Heights - 9131 Centennial Circle; 9121 Peck Avenue

Chickaloon Landing - 8901 Peck Avenue

Knik Corners - 8800 Centennial Circle

Kenaitze Pointe - 8871 Centennial Circle

Tyonek Terrace - 9141 Peck Avenue

Eklutna Estates - 8850 Centennial Circle

Click the link below to view the full Scope of Work:

RFP 26T-RP-206

Attachments:

Attachment A – Representations and Certifications of Bidders, form HUD-5369-A
Attachment B – Lobbying Certification and Disclosure
Attachment C - Sample Contract
Attachment D – Tribally Designated Wages
Attachment E – Proposal Price Form

Specified Dates:

Proposal Packet Available

May 8, 2026

Property Walk-Through	May 15, 2026
Questions Due Date	May 20, 2026, 2:00PM*
Proposal Due Date	May 27, 2026, 2:00PM*

Attachment Preview

REQUEST FOR PROPOSAL

RFP 26T-RP-206

Snow Removal Services Centennial Campus

MAY 2026

Prepared By:

Cook Inlet Housing Authority

Procurement Department

3510 Spenard Road

Anchorage, Alaska 99503

Terra Stowers, Procurement Specialist

Phone: (907) 793-3030

tstowers@cookinlethousing.org

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SNOW REMOVAL SERVICES CENTENNIAL CAMPUS

COOK INLET HOUSING AUTHORITY

Contents

SPECIFIED DATES ......................................................................................................................3

REQUEST FOR PROPOSAL .......................................................................................................4

PROPOSAL SUBMITTALS ...........................................................................................................4

QUESTIONS .................................................................................................................................4

PERIOD OF PERFORMANCE .....................................................................................................4

INTENT .........................................................................................................................................4

CONTRACT TERM .......................................................................................................................5

SCOPE OF SERVICES.................................................................................................................5

INVOICING.................................................................................................................................... 7

PREFERENCE STATEMENT .......................................................................................................7

WAGE DETERMINATION ............................................................................................................7

PREFERENCE FACTOR ..............................................................................................................7

INDEMNITY AND INSURANCE REQUIREMENTS ......................................................................8

GENERAL REQUIREMENTS .....................................................................................................10

RFP CONDITIONS AND PROVISIONS ......................................................................................10

PROPOSAL SUBMITTAL REQUIREMENTS..............................................................................11

EVALUATION PROCESS ...........................................................................................................11

PROTEST ...................................................................................................................................13

AWARD ....................................................................................................................................... 13

LIST OF ATTACHMENTS ..........................................................................................................14

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SNOW REMOVAL SERVICES CENTENNIAL CAMPUS

COOK INLET HOUSING AUTHORITY

SPECIFIED DATES

RFP # 26T-RP-206

Description

Date and Time

1. Proposal Packet Available May 8, 2026

2. Property Walk-Through May 15, 2026

3. Questions Due Date

May 20, 2026, 2:00PM*

4. Proposal Due Date

May 27, 2026, 2:00PM*

Locations

CIHA Website

On-Site

Email

Email/Mail/Hand

Delivery

*All times stated in Alaska Standard Time

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SNOW REMOVAL SERVICES CENTENNIAL CAMPUS

COOK INLET HOUSING AUTHORITY

REQUEST FOR PROPOSAL

RFP # 26T-RP-206

Snow Removal Services Centennial Campus

Cook Inlet Housing Authority (CIHA) will accept proposals from responsive and responsible

individuals and Contractors for Snow Removal Services at our Centennial Campus.

PROPOSAL SUBMITTALS

Proposals must be submitted, clearly marked: “Attn: Procurement, RFP # 26T-RP-206, Snow

Removal Services Centennial Campus– Do Not Open”. CIHA will reject proposals received

after the deadline. Faxed proposals will not be accepted.

• Mailed and hand-delivered proposals: Proposals must be received on May 27, 2026,

2:00PM at CIHA, Attn: Procurement, 3510 Spenard Road, Anchorage, Alaska 99503, no

later than according to the time clock located at CIHA’s front desk.

• Emailed proposals: Proposals must be received no later than May 27, 2026, 2:00PM

according to the time and date received by CIHA’s email server. Emailed proposals may be

submitted to Procurement@cookinlethousing.org.

QUESTIONS

CIHA shall not be bound by any oral interpretation of this RFP. Questions are encouraged and

should be sent in writing to CIHA’s Procurement Manager via email. All questions must be

received at CIHA no later than May 20, 2026, 2:00PM. Written questions received by the deadline

will be answered by Addendum to all vendors.

Email: Procurement@cookinlethousing.org

No communication is to be directed to any other CIHA employees or CIHA representative.

Substantive issues will be answered in writing in the form of an Addendum to this RFP. If

determined necessary by CIHA, the proposal submittal due date may be extended and will be

stated as such in the Addendum form.

PROPERTY WALK-THROUGH

Offerors are strongly encouraged to visit each property by themselves. This is the Offerors’

opportunity to see each location before submitting your bid. Walkthroughs need to be completed

by May 15, 2026.

PERIOD OF PERFORMANCE

The period of performance shall begin upon the contract award and shall continue until completion

and acceptance of all tasks and deliverables as set forth in the Scope of Services.

INTENT

The intent of this RFP is to establish an indefinite quantity term services contract with a responsive

and responsible Snow Removal Contractor to provide services set in the Scope of Services for

CIHA’s Centennial Campus. CIHA reserves the right to award one or more Contractors for this

solicitation.

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SNOW REMOVAL SERVICES CENTENNIAL CAMPUS

COOK INLET HOUSING AUTHORITY

CONTRACT TERM

Award of a professional services contract for the specified work will include an initial two (2) year

term with an option to extend for three (3) additional one (1) year terms based on available

funding, satisfactory performance, agreed upon pricing and mutual consent. The yearly contract

shall be automatically renewed for one (1) year unless either party gives written notice of thirty

(30) days prior to the expiration thereof. The cost portion of your proposal submitted should

include the initial two (2) year term and the extension option years.

SCOPE OF SERVICES

Snow Plowing

• Automatically plow when snow accumulation exceeds two (2) inches or when called out by CIHA staff.

• Back-blade snow away from entrances, handicap/ADA ramps, sidewalks, fire exits, and other access

points affected by plowing operations.

• At the onset of each snow event and throughout the season, push snow to the back of designated snow

storage areas to avoid premature loss of storage capacity.

• Maintain driving lanes, parking areas, emergency access, stairways, steps, access to dumpsters,

mailboxes, fire hydrants, and building entrances to the extent possible given weather and parked

vehicles.

• Do not pile snow in locations that obstruct visibility, emergency egress, ADA routes, drainage,

dumpsters, fire lanes, or resident access.

Sanding and Winter Aggregate

• Sanding must cover driving lanes and parking areas as required by conditions or as directed by CIHA.

• Contractor shall use coarse crushed winter aggregate. River-washed or smooth aggregate must not be

used.

• Apply aggregate in a quantity sufficient to provide safe traction for residents, staff, visitors, and vehicles.

• Hand sanding may be required in empty parking spaces, ADA parking spaces, entrance areas, ramps,

stairways, steps, and other locations not reachable by equipment.

• Winter aggregate supplied by Contractor must be included in the bid price unless the Pricing Schedule

states otherwise.

Response Requirements

• Contractor must be prepared to respond on-site for requested service within six (6) hours.

• Contractor must respond to emergency requests during extreme weather or hazardous conditions

within three (3) hours.

• Contractor must provide prompt over-the-phone guidance to CIHA staff regarding snow removal and

ice control matters.

• Contractor must maintain a 24-hour contact number during the winter service season and identify

escalation contacts for CIHA.

Walkway Snow Removal

• For the period beginning October 15 through April 15, twenty-four (24) hours per day, seven (7) days

per week, including weekdays, weekends, and CIHA holiday closures, the Contractor shall remove

snow when two inches (2”) or more have accumulated.

• Routine application of ice melting material and ice controls will occur, no more than one (1) application

per property, per day, without approval by the Maintenance Manager or designee, except where

freezing rain conditions require preventive more frequent applications of ice control materials.

• Clear stairways, steps, fire exits, walkways, main sidewalks, ramps, and the areas between cars parked

in ADA parking spaces at least once before 8:00 a.m. during weekdays, weekends, and CIHA holiday

closures when service triggers are met.

• During heavy continuous snowfall, clear designated stairways, steps, fire exits, and walkways at

intervals of (2) hours or less and apply ice melting materials as defined herein.

• Contractor is responsible for manual and mechanical snow removal equipment, and for the proper

application of materials.

• Upon award, the Maintenance Manager will conduct an on-site orientation.

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Commodity Codes

• NAICS 561730Landscaping Services
• NAICS 561790Other Services to Buildings and Dwellings

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