Project Information

Bid Title

MIAMI SPECIAL UTILITY AUTHORITY FIBER NODE SHELTER

Issuing Agency

City of Miami

Location

Oklahoma

Published Date

Jan 16, 2026

Closing Date

Feb 19, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFB 25-87

Original Source

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Bid Documents

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Project Description

Bid Number:	RFB 25-87
Bid Title:	MIAMI SPECIAL UTILITY AUTHORITY FIBER NODE SHELTER
Category:	Requests for Proposal - General
Status:	Open

Publication Date/Time: 1/16/2026 1:00 AM Closing Date/Time: 2/19/2026 3:00 PM Related Documents: RFB 25-87

Attachment Preview

MIAMI SPECIAL UTILITY AUTHORITY

SOLICITATION

Solicitation #: RFB 25-87

Solicitation Type: Request for Formal Bid

Solicitation Issue Date: January 16, 2026

Title: MIAMI SPECIAL UTILITY AUTHORITY FIBER NODE SHELTER.

Brief Description: The Miami Special Utility Authority (“MSUA”) is seeking SEALED,

FORMAL BIDS, for the MSUA FIBER NODE SHELTER section identified in the Bid

Specifications. Bids will be for completion of said Project which will consist of equipment,

installation, and all labor associated with Project.

Response Due Date: February 19, 2026,

Issued By Purchasing Agent, Brian Brassfield

Project Manager:

Name: Derric Lollar

Phone: 918 541 2532

Email: dlollar@miamiokla.net

Time: 3:00 PM CST

RETURN SEALED BID TO:

Purch. Agent: Brian

Brassfield 129 5th AVE NW

MIAMI, OK 74354

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MIAMI SPECIAL UTILITY AUTHORITY

INVITATION TO BID

Sealed Bids will be received by the Miami Special Utility Authority (“MSUA” or “Owner”) Purchasing Agent,

Brian Brassfield, at 3 P.M. CST, Thursday February 19, 2026. All Bids that have been duly received by the

appropriate date and time will be opened in the Office of the Purchasing Agent, located in the Miami City

Hall, 129 5th Ave. NW, Miami, OK. Bids will be reviewed by staff and then submitted to the Board of Trustees

of MSUA to be considered/approved at a Regularly Scheduled Meeting held in the City Council Chambers

at City Hall.

BID # RFB 25-87

MIAMI SPECIAL

UTILITY FIBER NODE

SHELTER

Copies of Plans, Specifications, and Contract Documents are on file with the City of Miami, 129 5th

NW, Miami, Oklahoma 74354, (918) 541-6685 and are open to public inspection. A set of said

documents may be downloaded from the Miami web site at www.miamiokla.net. The Owner

reserves the right to reject any or all bids.

Bidders with questions concerning this invitation may contact Neil Shaw- Principal Uptown

Services, LLC at nshaw@uptownservices.com (“Engineer”). MSUA will only respond to written

questions related to this Request for Sealed Formal Bid submitted by the question due date. All

emails should have “Miami OK- Fiber Node Shelters – QUESTIONS” in the subject line.

Questions must be submitted no later than 5 P.M. CST, February 26, 2026.

The Bids filed with the MSUA shall be accompanied by a Bidder’s Bond for ten percent (10%)

of the total amount of the bid, payable to the MSUA. The following bonds will be required from

the Successful Bidder:

 Performance Bond in the Full Amount of the Contract Price

 Payment Bond for payment of all labor and materials used in the construction of such

Improvements in the Full Amount of the Contract Price

 Two-year Maintenance Bond in the Full Amount of the Contract Price

The Bidder must supply all the information required by the bid forms.

1. Bid Proposal and Quote Form

2. Part II - Specification Sheets in (Find in RFP)

3. Bill of Materials (BOM) Sheet (Find in appendices)

4. Fiber Cable Bid Sheet

5. Qualification Statement

6. Qualification Statement of Subcontractor (If To Complete More Than 10% Of Work)

7. Authorization To Release Information

8. Bidder’s Response Sheet

9. Affidavit

10. Non-collusion affidavit

11. Bid Bond for 10% of total Bid.

12. Proposed Milestone Schedule for project completion.

13. W-9

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INSTRUCTIONS TO BIDDERS

EXAMINATION OF BID DOCUMENTS Each Contractor by offering its Bid represents that it has

read and understands all documents comprising the Request for Formal Proposals. The Contractor

shall include in its Bid any and all costs that may be necessary to complete the work in accordance

with the requirements of the Contract Documents.

INTERPRETATION OF CONTRACT DOCUMENTS Questions regarding documents,

discrepancies, omissions, or intent of the Specifications or drawings shall be submitted in writing to

the MSUA through the Engineer or purchasing agent at least thirty-four (34) days prior to opening

of bids to provide time for issuing and forwarding an addendum. Any interpretation of the contract

documents will be made only by addendum duly issued or delivered by the MSUA to each person

receiving a set of documents. The MSUA will not be responsible for any other explanations or

interpretation of the contract documents.

MATERIAL SUBSTITUTION Each Contractor shall base its Bid upon the materials and equipment

as described in the Request for Formal Proposals. The successful Contractor will not be allowed to

make any substitutions on its own initiative, but in each instance will be required to obtain

authorization from the MSUA before installing any work in variance with the requirements of the

contract documents.

LOCAL CONDITIONS AFFECTING Each Contractor shall visit the site of the Scope of Work and

thoroughly and fully inform itself relative to construction hazards and procedure, labor, and all other

conditions and factors, local and otherwise, which would affect the prosecution and completion of

the Scope of Work and the cost thereof, including the arrangement and conditions of existing

structures and facilities affecting or which are affected by the Scope of Work, access to the site, the

availability and cost of labor, and available facilities for transportation, handling and storage of

materials and equipment. It is understood and agreed that all such factors have been properly

investigated and considered in the preparation of every Bid submitted and there will be no

subsequent financial adjustment to any contract award here under, even in the event the lack of

such prior investigation affects the cost of the work.

SUBSURFACE CONDITIONS The Contractor shall be completely responsible for investigating

subsurface conditions that may affect the Scope of Work and prepare its Bid accordingly. The

existence of unforeseen subsurface conditions, whether investigated or not, that adversely affect the

Scope of Work, shall not entitle the successful Contractor to any additional compensation.

QUALIFICATIONS OF CONTRACTOR To assist in determining the best Bid in the interest of

MSUA, each Contractor must complete the attached “Qualification Statement of Contractor” which

seeks the following information: (a) address of permanent place of business; (b) list of Contractor-

owned equipment available to complete the Scope of Work properly and expeditiously; (c) list of

equipment Contractor expects to rent or lease to complete the Scope of Work properly and

expeditiously; (d) financial records showing Contractor’s ability to meet obligations incident to the

work; and (e) list of similar projects completed. Each Bidder must complete the attached “Qualification

Statement of Bidders.”

Each Contractor may be required to show that former work performed by it has been handled in such

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manner that there are no just or proper claims pending against such work. No Contractor will be

acceptable if it is engaged on any other work which impairs its ability to finance this contract or

provide proper equipment for the proper execution of same. Each Contractor shall demonstrate its

ability by meeting all requirements herein stipulated.

BID SECURITY. No Bid will be considered unless accompanied by a cashier’s check, a certified

check or a Bidder’s bond in the amount of ten (10) percent of the Bid, as a guarantee that if the Bid

is accepted, the Bidder will execute the agreement and file bonds and insurance as required by the

Contract Documents within 10 days from and after the date of the acceptance of the Bid by the

MSUA.

RETURN OF BID SECURITIES. The security of all unsuccessful Bidders will be returned after the

execution of the agreement with the successful Bidder and the approval of its bonds and insurance.

If all Bids are rejected, all securities will be returned at the time of rejection.

AGREEMENT, BONDS, INSURANCE The attention of Contractors is specifically directed to the

forms of agreement and bonds to be executed and the type of insurance to be taken out in the event

a contract award is made. The Contractor, to whom the work is awarded, will be required to furnish

the following Surety Bonds and Liability Insurance. An irrevocable letter of credit may be substituted

for each bond if approved by the City Attorney.

 Performance Bond. A performance bond to the MSUA in an amount equal to 100% of

contract price.

 Statutory Bond. A statutory bond to the MSUA in an amount equal to 100% of the contract

price.

 Maintenance Bond. A maintenance bond to the MSUA in an amount equal to the contract

price to protect against defective workmanship and materials for a period of (2) two years

after acceptance of the project, and payment of all labor and materials including the prime

Contractor and all subcontractors.

 Liability Insurance with necessary endorsements and certificate naming the MSUA as an

Additional Insured. The insurance policy shall provide coverage in the amount of One Million

Dollars ($1,000,000) per occurrence and Five Million Dollars ($5,000,000) in the aggregate.

 Workers’ Compensation Insurance. In the absence of Workers’ Compensation insurance,

a signed affidavit for exempt status must be provided. The insurance policy shall provide

coverage in the amount of One Million Dollars ($1,000,000) per occurrence and Five Million

Dollars ($5,000,000) in the aggregate.

Each bond shall be executed on the forms attached, signed by a surety company authorized to do

business in the State of Oklahoma and acceptable as a surety to the MSUA. With each bond there

shall be filed with the MSUA one copy of the “Power of Attorney” certified to include the date of bond.

A letter of credit from a bank for the total amount of the Bid project may be used, if approved by the

City Attorney, in lieu of bonds.

BID SUBMITTAL Each Bid, properly signed, together with all required submittals. Submit (5) sealed

hard copies and (1) digital copy (Thumb Drive). Print Company Name, Contact, Phone Number and

RFP 25-87 Fiber Node Shelter on box or envelope.

All costs incurred by the Bidder in preparing and responding to this solicitation are the sole

responsibility of the Bidder. Any Bid submitted pursuant to this solicitation is at the sole risk and

responsibility of the party submitting such Bid.

WITHDRAWAL OF BID Any Bid may be withdrawn at any time prior to the hour fixed in the Request

for Bid for the opening of Bids, provided that a request in writing, executed by the Contractor, or its

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duly authorized representative, for the withdrawal of such Bid is filed with the MSUA prior to the time

specified for opening of Bids. The withdrawal of such Bid will not prejudice the right of a Contractor

to file a new Bid.

PENALTY FOR COLLUSION If at any time it shall be found that the person, firm or corporation to

whom the contract has been awarded has, in presenting any Contractor or Bids, colluded with any

other party or parties, then the Contract so awarded shall be null and void, and the Contractor and its

sureties shall be liable to the MSUA for all loss or damage which the MSUA may suffer thereby, and

the MSUA may advertise for new Bids for said Scope of Work. Contractors are required to submit a

Non-collusion Affidavit with the Bid submittal.

LICENSE Each Contractor shall possess State and local licenses as are required by law and shall

furnish satisfactory proof to the MSUA upon request that the licenses are in effect during the entire

period of the Contract. All applicable laws, ordinances, rules, and regulations of all authorities having

jurisdiction over construction of the project shall apply to the Contract throughout.

TITLE 18 COMPLIANCE Compliance with Oklahoma’s General Corporation Act and the Limited

Liability Company Act is required before a Contract will be awarded. Each Bidder representing a

corporation, limited liability company, or other formal business structure, agrees to provide upon

request a Federal Employer’s Identification Number and proof of lawful filing with the Oklahoma

Secretary of State as required by Oklahoma’s General Corporation Act and the Limited Liability

Company Act. (See 18 O.S. §§ 1000-1144, 2000-2060).

OPENING OF BIDS Bids will be opened and recorded at the time and place indicated in the

Invitation for Bids. Contractors or their agents are invited to be present.

ADDENDUM TO BIDS: In the event it becomes necessary to amend any part of the Bid, the Contract

Administrator shall issue a written addendum on the specifics of the change and post on our website

with RFB 25-87. Bidder should check back periodically on our website to see if an addendum has

been added. See our Website at miamiokla.net and look in the Bid section to find RFB 25-87.

ACCEPTANCE AND REJECTION OF BIDS The MSUA reserves the right to accept the Bid which,

in its judgment, is the best Bid in the interest of MSUA, to reject any or all Bids, and to waive

irregularities or informalities at its discretion.

AWARD OF CONTRACT The award of any CONTRACT will be made to the Bidder offering the

best Bid in the interest of MSUA and having provided the necessary bonds, insurance, and other

documents required per the Invitation to Bid and Instruction to Bidders.

The award may be made to more than one Bidder by awarding the Contract(s) by item or groups of

items, or on an ALL OR NONE basis, whichever is deemed by the Purchasing Agent to be in the

best interest of the MSUA.

It is anticipated that approval will be received within 30 days of the opening of Bids. In the event that

the approvals are not received or the MSUA cannot award or reject said proposals within 60 days

from the date of opening of Bids, Bidders shall have the right to withdraw their Bids on written notice

to the Owner.

EFFECTIVE DATE OF AWARD If a Contract is awarded by the MSUA, such award shall be effective

upon execution by the authorized representative of the MSUA, following delivery of a Notice of

Conditional Award by some office or agent of the MSUA duly authorized to give such notice to the

intended awardee, either in person or by mail at the main business address shown on the Bid

Documents submitted by such awardee.

EXECUTION OF AGREEMENT Copies of the contract in the number stated in the form of contract,

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Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors

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