Project Information

Bid Title

Aquatic Play Structure Installation

Issuing Agency

Town of Warrenton

Location

Virginia

Published Date

Dec 22, 2025

Closing Date

Jan 22, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-005

Original Source

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Bid Documents

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Project Description

Bid Number:	26-005
Bid Title:	Aquatic Play Structure Installation
Category:	Invitation for Bid
Status:	Open

Description: The Town of Warrenton (“Town”) is accepting bids from qualified, Class A contractors to provide for a complete turn-key demolition, removal, supply, and installation of one (1) new multi-level aquatic play structure consistent with the provisions contained herein. Publication Date/Time: 12/22/2025 9:45 AM Closing Date/Time: 1/22/2026 1:00 PM Bid Opening Information: See IFB Pre-bid Meeting: N/A Contact Person: See IFB Related Documents: IFB 26-005 Aquatic Play Structure Installation (PDF) IFB 26-005 ATTACHMENT 1 (PDF) IFB 26-005 ATTACHMENT 2 (PDF)

Attachment Preview

TOWN OF WARRENTON, VIRGINIA

Invitation for Bid: Aquatic Play Structure Installation

IFB Number: 26-005

Closing Date: January 22, 2026 at 1:00 PM

ALL BIDS MUST BE RECEIVED BY THE CLOSING DATE AND TIME TO BE CONSIDERED

Prior to the stated Closing Date and Time, Bidders may email bids to the Purchasing Agent at the email address listed

below. Whether emailed or not, one (1) signed, hard-copy original as well as two (2) copies of the bid, including any

attachments, shall be timely mailed or delivered to:

By Mail:

Town of Warrenton

Purchasing Agent

P.O. Box 341

Warrenton, VA 20188

By Hand:

Town of Warrenton

Purchasing Agent

21 Main Street

Warrenton, VA 20186

All inquiries for information regarding procurement procedures, bid submission requirements, or other

fiscal/administrative concerns shall be directed to:

Purchasing Agent

21 Main Street

Warrenton, VA 20186

Phone:

email:

540-347-1101

procurement@warrentonva.gov

For technical information relating to this IFB, please contact:

Kelly Koernig, Dir. of Parks & Recreation Phone:

800 Waterloo Road

Warrenton, VA 20186

email:

540-349-2520 x325

kkoernig@warrentonva.gov

In compliance with this Invitation for Bid and all the conditions imposed herein, the undersigned offers and agrees to

furnish the goods, services, and construction in accordance with the signed bid or as mutually agreed upon by subsequent

negotiations.

Company

Name:

PRINT/TYPE COMPANY NAME

Date:

Address:

Fax #:

By:

Title:

Signature:

PRINT/TYPE INDIVIDUAL’S NAME

Phone #:

E-mail:

FEIN/SSN

CERTIFICATION PAGE

RETURN THIS PAGE WITH BID SUBMISSION

1

IFB 26-005 Aquatic Play Structure Installation

TOWN OF WARRENTON, VIRGINIA

Invitation for Bid: Aquatic Play Structure Installation

IFB Number: 26-005

Closing Date: January 22, 2026 at 1:00 PM

ALL BIDS MUST BE RECEIVED BY THE CLOSING DATE AND TIME TO BE CONSIDERED

I. PURPOSE

The Town of Warrenton (“Town”) is accepting bids from qualified, Class A contractors to provide for a

complete turn-key demolition, removal, supply, and installation of one (1) new multi-level aquatic play structure

consistent with the provisions contained herein.

II. SCOPE OF SERVICES

The ultimate purpose of this project is to replace the existing, aging, aquatic play structure at the Warrenton

Aquatic and Recreation Facility (“WARF”). The new structure shall be a self-contained unit with features

including, but not limited to:

 Interactive water features

 Two (2) waterslides

 Translucent barrier panels

 Maximum structure height of approximately 21’

A. Contractor Minimum Qualifications

Bidder shall provide a resume demonstrating a minimum of five (5) years of experience in the

manufacturing and installation of commercial aquatic play structures of similar size and scope. Bidder

shall also provide the contact information of three (3) previous clients on projects of similar size and scope

of that described in this RFP to include:

1. Contact Name

2. Entity Name

3. Address

4. Email

5. Telephone Number

B. General Scope of Work

1. Contractor shall be responsible for furnishing all labor, materials, equipment, and supervision

necessary to successfully complete the following:

a. Demolition & Removal/Disposal: Contractor’s price shall be inclusive of all costs

associated with the complete demolition, removal, and lawful disposal of the existing

play structure and its components.

b. Concrete Site Work: Contractor shall augment the existing 6-inch concrete pad to

achieve a final, minimum thickness of 12 inches. All concrete work must meet or exceed

industry standards.

c. Plaster Repair: Contractor shall replaster any areas of the pool shell affected by the

demolition or installation, as needed. All plaster repairs shall use Diamond-Brite or a

pre-approved equivalent matching the existing finish.

d. Installation: Contractor shall complete assembly, anchoring, and installation of the new

aquatic play structure per all approved shop drawings and manufacturer specifications.

e. Utility Connection: Contractor shall provide all final plumbing connections for the

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IFB 26-005 Aquatic Play Structure Installation

structure. The structure shall be supplied by a separate, dedicated 25hp motor and pump

(yielding 1515 GPM) which is separate from the pool’s recirculating system.

f. Testing & Commissioning: Upon completion, Contractor shall test the full system,

balance water flow to all features, and commission the structure for full operation,

ensuring all components function as designed.

g. Site Access & Maintenance: Contractor shall maintain a clean and safe work site,

removing debris daily and provide appropriate barriers, signage and fall protection, as

needed, during all phases of construction. Access to all facility entrances, stairs, and

elevators shall be maintained and available for public use.

h. Schedule: Contractor shall provide a written, two-week look-ahead schedule to the

Director of Parks and Recreation (or their designated contact) each Thursday by 4:30 pm.

Work shall be performed during WARF’s regular, operating hours which are:

 5:00 am – 8:30 pm Monday – Friday; and

 8:00 am – 6:00 pm Saturday & Sunday.

Requests to work outside these prescribed timeframes shall be submitted in writing to the

Director of Parks and Recreation a minimum of 72 hours prior and must be approved by

the Town Manager.

i. Materials: Contractor shall submit all materials for review to the Director of Parks and

Recreation (or their designated contact) prior to ordering.

C. Technical and Material Specifications

1. General Construction:

a. Anchoring: Structure must be anchored with a minimum 6-inch embedment for all

anchoring bolts.

b. Safety & Finish: All edges shall be machined to a rounded edge. All welds shall be

smoothed, watertight, and factory pressure tested. Water spray nozzles shall be designed

to prevent any protrusion or recess.

c. Access: The structure shall have a locking device to allow authorized access to valves

located underneath the deck.

2. Structural Components:

a. Tubing: Structural tubing shall be Type 316/316L stainless steel pipes, Schedule 10

minimum, and highly resistant to corrosive environments.

b. Support Posts: Main support posts shall be made of 4.5” (11.4cm) stainless steel pipe.

3. Deck & Stairs:

a. Material: All decks and stairs shall be constructed from 12 GA (.105” [2.6mm])

minimum 304/304L stainless steel sheet, perforated for drainage.

b. Coating: Deck and stair protective coating shall integrate an anti-skid surface suitable

for use by bare feet.

4. Coatings & Finishes:

a. Powder Coating: All stainless steel parts (except as noted) shall be coated with a super

durable grade heat-cured polyester powder coating. This coating must offer superior UV,

gloss, and chemical resistance suitable for high-traffic, corrosive aquatic environments.

5. Barriers & Safety Netting:

a. Panels: Barrier panels shall be constructed from highly resistant and durable

polycarbonate material, ½” (12mm) thick minimum.

b. Panel Features: Material shall be UV-treated, see-through (clear or with transparent

colored graphics), and designed to prevent climbing.

c. Below-Deck Barriers: Where insufficient head clearance exists to circulate underneath,

see-through barriers constructed from highly resistant and durable polycarbonate

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IFB 26-005 Aquatic Play Structure Installation

material shall be installed to prevent access.

d. Waterslide Netting: Waterslides without sufficient head clearance shall be blocked off

with netting. The netting shall be a black polyester netting with 2” (50mm) mesh

openings.

6. Fiberglass Waterslides:

a. Waterslides: The Town is seeking to install two (2) of any of the following three (3)

waterslide options:

1. 22-inch (55.9 cm) Kiddie Slide(s);

2. 30.75-inch (78.1 cm) Open Flume Slide(s); or

3. 31.6-inch (80.2 cm) Closed Flume Slide section(s).

b. Manufacturing: All sections shall be manufactured with an open mold hand lay-up

process using high-quality isophthalic polyester colored gelcoat and a polyester resin

system. Fiberglass reinforcements shall be “E” glass type.

c. Standards: Standard flume sections shall comply with minimum material requirements

of Advancing Standards Transforming Markets (“ASTM”) F2376.

d. Finish: The interior (riding surface) shall have a minimum 0.018 to 0.20-inch (0.45 to

0.50 mm) gelcoat thickness with a 600-grit smooth finish. Exterior faces shall be coated

with a color urethane UV protective coating.

7. Feature Components:

a. Nozzles: Nozzles shall be manufactured from lead-free brass, 316/316L stainless steel,

and/or ultra-high molecular weight polyethylene (“UHMW”). Materials must be highly

resistant to UV, water, and corrosive environments and be exempt from hazardous

substances.

b. Toe Guards: Toe guards shall be constructed of a flexible, colored, and slip-resistant

thermo-elastomer material. The material shall be highly resistant to UV and chemicals

and shall cover all anchoring hardware to prevent pinch points and protrusions.

c. Hardware: All mounting and assembly hardware shall be made of high-corrosion-

resistance 316/316L stainless steel grade.

D. Aesthetics

Final theme, colors, and any transparent graphic selections for the structure shall be chosen by the Director

of Parks and Recreation from the awarded Contractor’s available options.

E. Submittals, Deliverables, and Warranties

1. Submittals:

a. Contractor shall provide complete shop drawings for review and approval by the facility

before any fabrication begins.

2. Project Deliverables:

a. Contractor shall provide two (2) complete sets of Operating and Maintenance (“O&M”)

manuals for the structure and all components.

b. Contractor shall provide comprehensive on-site staff training for the facility’s

maintenance and operations team, covering operation, safety procedures, and routine

maintenance.

3. Warranties:

a. Contractor shall provide a minimum warranty for all components, to include:

1. 10 Years: structural components

2. 5 Years: coatings and finishes

3. 2 Years: moving parts and nozzles

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IFB 26-005 Aquatic Play Structure Installation

III. SPECIAL TERMS AND CONDITIONS

The following Special Terms and Conditions shall govern this procurement:

1. The Contract shall consist of this Invitation for Bid, incorporating the General Terms and Conditions

attached as EXHIBIT B; any Special Terms and Conditions, Exhibits, Appendices, Addenda, Plans,

Specifications, and Attachments hereto; the bid submitted by the awarded Contractor; and a purchase

order issued by the Town.

2. Prices shall be submitted on EXHIBIT A. Bidder’s bid shall be firm and not subject to increase during

the term of any contractual agreement arising between the Town and the successful Contractor as a

result of this IFB. Fees quoted shall be inclusive of all work to be accomplished by the Contractor

under this IFB. The Town of Warrenton will not pay for travel time, travel costs, lodging, vehicle

rentals, or other related costs. These items are to be considered Contractor’s overhead and included

in the price quoted.

3. Bids shall be binding for 60 days following the closing date.

4. As-Builts, Specs, and reference photographs of the current site are attached hereto as

ATTACHMENT 1.

5. All work shall conform to the Town of Warrenton Public Facilities Manual (“PFM”) and the Virginia

Work Area Protection Manual. Any work area not conforming to these specifications is subject to be

shut down by the Town’s Director of Parks and Recreation.

6. Contractor shall be responsible for keeping the work area clean and all materials and debris not

intended for work shall be promptly removed. Any removed material shall be loaded at the time of

removal and transported off site for disposal. Disposal is the responsibility of the Contractor.

7. All work shall carry at least a one (1) year warranty on individual products that will continue to be

warranted for two (2) years after project completion. Contractor shall repair any deficiency within

two (2) weeks from a written notice by the Town at no cost to the Town.

8. Utilities: Contractor shall notify the Town in advance of commencing work thereon, and in the event

of the necessity of disrupting any utility or other services (such as, but not limited to, electricity, gas,

water, sewage disposal, internet, etc.), the Contractor shall notify the appropriate official in charge of

such utility or other services and arrange for the disruption and restoration of such service in a manner

which will result in a minimum of inconvenience to the parties concerned. Notification must be given

at least 72 hours in advance of any utility disruption.

i. Underground utility locations are not all shown and if so, are approximate. Contractor is

required and responsible to coordinate with Miss Utility of Virginia prior to any excavation

work. Contractor shall field verify the vertical and horizontal locations of all existing

utilities at least 48 hours prior to excavation. Differences shall be reported to the Town

immediately.

9. Storage: Storage lay down areas shall minimize impact to operations of the WARF and shall not spill

over to adjacent private properties. Special care shall be taken not to damage any existing items or

prevent access to any private property and pedestrian trail. All storage areas shall be returned to

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IFB 26-005 Aquatic Play Structure Installation

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction

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