Project Information

Bid Title

Police Evidence Building Electrical Work

Issuing Agency

Plainfield town

Location

Connecticut

Published Date

Apr 22, 2026

Closing Date

May 11, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Police Evidence Building Electrical Work

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TOWN OF PLAINFIELD

8 Community Avenue Plainfield, CT 06374

REQUEST FOR PROPOSAL (RFP)

FOR

POLICE EVIDENCE BUILDING ELECTRICAL WORK

#FIN-0420

ISSUED BY: Lisa Madden, Director of Finance

Town of Plainfield

8 Community Ave

Plainfield CT 06374

CONTACT:

Katie Brunelle, Administrative Assistant

Plainfield Police Department

210 Norwich Rd

Plainfield CT 06374

k.brunelle@plainfieldctpolice.com

860-564-0804

PROPOSAL DUE:

Monday May 11th at 2pm

Finance Department

8 Community Ave

Plainfield CT 06374

INVITATION TO BID

The Town of Plainfield invites requests for proposals from qualified vendors to provide

electrical services for the Police Evidence Storage Building/Garage. Sealed bids must be

received in the Finance Office, Plainfield Town Hall, 8 Community Avenue, Plainfield,

CT 06374 by 2:00 PM on Monday, May 11th. Bids will be opened and read publicly.

After opening the bids, no bid can be withdrawn for a period of sixty (60) days.

The Town of Plainfield reserves the right to reject any or all bids or any part of all bids

and to waive any informality when such action is in the best interest of the Town. The

Town also reserves the right to extend by mutual consent an awarded bid.

All bidders must comply with applicable Federal, State of Connecticut, and Town of

Plainfield laws, ordinances, and regulations.

Please put “RFP Police Evidence Building Electrical Work” in the subject line of any

email requests.

STANDARD INSTRUCTIONS FOR BIDDERS

1. Sealed bid proposals will be received by the Finance Director by the date and time

indicated on the Invitation to Bid. Bids received later than the date and time

specified will not be considered and will be returned unopened.

2. Bids are to be returned with the bid name prominently indicated on any other

mailing envelope. The name and address of the bidder should appear in the upper

left-hand corner of the envelope. Please add to the exterior of the envelope: "DO

NOT OPEN UNTIL 2PM ON MAY 11, 2026". Bids will not be accepted via fax

or e-mail.

3. All proposals will be opened and read publicly and are subject to public

inspection. Bidders may be present or represented at all openings. Bid results are

mailed to all responding bidders.

4. Municipalities are exempt from any sale, excise or federal taxes. Bid prices must

be exclusive of taxes and will be so construed.

5. The Town of Plainfield reserves the right to reject any or all bids or any part of all

bids and to waive any informality when such action is in the best interest of the

Town. The Town also reserves the right to extend by mutual consent an awarded

bid when such action is in its best interest.

6. Bidders should familiarize themselves with all of the terms and conditions set

forth in the bid specifications. Failure by the bidder to familiarize himself with

these terms and conditions does not excuse the bidder from fulfillment of the bid

specifications.

7. All entities doing business with the Town certify, upon acceptance of a bid and by

virtue of their signature on that bid, that they have read, understood and will

comply with the section of the Town’s updated plan of affirmative action and

equal opportunity relating to contractual and purchasing procedures. The bidder

agrees to cooperate fully should the Town choose to audit this compliance.

8. In case of an error in the extension or addition of prices, the unit price will

govern. The Town will not be subject to any price increases after a bid award,

unless it was part of the original bid terms.

9. The Town reserves the right to increase or decrease quantities listed to stay within

the allocated funding at the time of bid opening.

10. The Finance Department has an obligation to accept the lowest responsible bid

which is in the Town’s best interest. Factors include, but are not limited to: price,

compliance to specifications, quality offered, freight costs, delivery time, past

performance, standardization of current equipment, financial resources, technical

qualifications, equipment and experience.

11. Bidders shall state in writing and attach to the bid any conditions/exceptions that

are part of the bid price. Comments to the effect “see literature” will not be

acceptable.

12. Any manufacturers’ names, trade names, brand names or catalog numbers used in

the specifications are there for the purpose of establishing and describing general

performance and quality levels. Such references are not intended to be restrictive,

and bids are invited on these and approved equal brands or products of any

manufacturer.

13. The Town’s competitive bidding process is not a means for competitors to obtain

private/proprietary information that is not otherwise normally available. Such

information relates to a bidder’s financial records and responsibility, test data,

manufacturing drawings, formulas and processes. To promote competition and

protect valid interests this type of information/data will remain confidential.

14. All bidder questions shall be directed to the Administrative Assistant, Katie

Brunelle. Procedural and clarification questions will be answered appropriately.

Questions that require an answer that will in effect change/alter the intent of the

specifications will only be answered in writing to all bidders by a bid addendum.

15. Awarded bidders are responsible for obtaining all necessary permits as required

by OSHA, Federal, State and/or Town regulations. Town permits will be issued at

no cost.

16. Alternate proposals will not be considered unless specifically called for in the bid.

17. Prices shall include packing, transportation, and delivery charges F.O.B. to

Plainfield/delivered unless specifically noted otherwise.

18. The bidder declares that the proposal is not made in connection with any other

bidder submitting a proposal for the same bid and is in all respects fair and

without collusion or fraud.

19. The Town will not award a bid to any bidder who owes a delinquent tax to the

Town. Bidders certify by virtue of their signature on the bid sheet that neither the

bidder nor any business or corporation which the Bidder owns an interest is

delinquent in tax obligations to the Town. The Finance Department will verify

that no delinquent taxes are owed before any bid is awarded.

20. The bidding entity is required to provide evidence from the Connecticut Secretary

of State that they are in good standing and qualified to conduct business in the

State of Connecticut.

TOWN OF PLAINFIELD, CONNECTICUT

INDEMNIFICATION AND INSURANCE

REQUIREMENTS FOR CONSTRUCTION,

PROFESSIONAL OR LABOR SERVICE BIDS

NOTE: CERTIFICATE OF INSURANCE WILL ONLY BE REQUIRED OF THE AWARDED BIDDER

A. INDEMNIFICATION

THE AWARDED BIDDER WILL BE REQUIRED TO AGREE TO THE

FOLLOWING INDEMNIFICATION LANGUAGE

To the fullest extent permitted by law, THE AWARDED BIDDER agrees on behalf of

itself and its successors and assigns, covenants and agrees at its sole cost and expense, to

protect, defend, indemnify, release and hold the Town of Plainfield, its agents, servants,

officials, employees, volunteers and members of its boards and commissions

(Collectively the “Town of Plainfield), harmless from and against any and all Losses

(defined below) imposed upon or incurred by or asserted against the Town of Plainfield

by reason of bodily injury, personal injury, death, or property damage of whatsoever kind

or nature, to any individuals or parties (including, but not limited to the Town of

Plainfield, the Awarded Bidder, or any other third party) arising out of or resulting from,

or alleged to arise out of or arise from Awarded Bidder’s performance of its work under

the contract, but only to the extent such Losses are attributable to the negligent or

intentional act, error or omission of the Awarded Bidder or any person or organization

employed or engaged by Awarded Bidder to perform all or any part of the contract. The

term “Losses” includes any losses, damages, costs, fees, expenses, claims, suits,

judgments, awards, liabilities (including, but not limited to, strict liabilities), obligations,

debts, fines, penalties, charges, amounts paid in settlement, foreseeable and unforeseeable

consequential damages, litigation costs, attorneys’ fees, expert’s fees, and investigation

costs, of whatever kind or nature, and whether or not incurred in connection with any

judicial or administrative proceedings, actions, claims, suits, judgments or awards.

Upon written request by the Town of Plainfield, the Awarded Bidder shall defend and

provide legal representation to the Town of Plainfield with respect to any of the matters

referenced above. Notwithstanding the foregoing, the Town of Plainfield may, in its sole

and absolute discretion, engage its own attorneys and other professionals to defend or

assist it with respect to such matters and, at the option of the Town of Plainfield, its

attorneys shall control the resolution of such matters. Upon demand, the Awarded Bidder

shall pay or, in the sole and absolute discretion of the Town of Plainfield, reimburse, the

Town Plainfield for the payment of reasonable fees and disbursements of attorneys and

other professionals in connection with this contract.

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors

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