Project Information

Bid Title

Defensible Space and Brush Clearing Services

Issuing Agency

City of Ventura

Location

California

Published Date

Mar 3, 2026

Closing Date

Mar 23, 2026

Government Level

State & Local

Status

Closed

Ref. #

P-130000870

Original Source

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Project Description

Bid Number:	P-130000870
Bid Title:	Defensible Space and Brush Clearing Services
Category:	Contractor/Construction (Maintenance type efforts ONLY)
Status:	Open

Description: Notice is hereby given that sealed proposals will be received at the Purchasing and Contracts Division for Defensible Space, Brush Clearing Services, in accordance with this Request for Proposal. Closing Time and Date One (1) hard copy bearing signatures delivered in a SEALED envelope clearly marked with the Proposal Number, and one (1) PDF electronic copy sent via email to the Purchasing Representative must be submitted prior to: Monday, March 23, 2026, at 4:00PM PST Sealed proposals shall be delivered by courier, express mail, or in person to: Purchasing & Contracts Division City of San Buenaventura 501 Poli Street, Room 102 Ventura, CA 93001 Publication Date/Time: 3/2/2026 12:00 AM Closing Date/Time: 3/23/2026 4:00 PM Contact Person: Patricia Zavala, Senior Buyer [email protected] (805)658-470 Qualifications: California C27 License Related Documents: RFP No. P-130000870 Defensible Space and Brush Clearance Attachment A -General Provisions for Standard Form Contracts Attachment B- Small Local Business Purchasing Preference Attachment C- General Services Agreement Template - Dec 2024 - Non Federal Attachment D- FHRP Guidlines Attachment E-Fuel_Reduction_Maps_v4_RFP2.2026

Attachment Preview

Request for Proposal No. P-130000870

Monday, March 2, 2026

Notice is hereby given that sealed proposals will be received at the Purchasing and Contracts

Division for Defensible Space, Brush Clearing Services, in accordance with this Request for

Proposal.

Closing Time and Date

One (1) hard copy bearing signatures delivered in a SEALED envelope clearly marked with the

Proposal Number, and one (1) PDF electronic copy sent via email to the Purchasing

Representative must be submitted prior to:

Monday, March 23, 2026, at 4:00PM PST

Sealed proposals shall be delivered by courier, express mail, or in person to:

Purchasing & Contracts Division

City of San Buenaventura

501 Poli Street, Room 102

Ventura, CA 93001

Request for Proposal No. P-13000070 Defensible Space and Brush Clearing Services

TABLE OF CONTENTS

1. Instructions to Bidders

1.1.

Request for Proposal Timeline

1.2.

Mandatory Pre-Bid Meeting

1.3.

Question and Answer Period

1.4.

Proposal Submission

1.5.

Proposal Format

1.6.

Elevated Consultant Interviews+

1.7.

Contract

1.8.

Insurance Requirements

1.9.

Agreement Prices

1.10.

Subcontracting

1.11.

Communications with City Staff or Elected City Representatives

2. Scope of Services

2.1.

Introduction

2.2.

General Overview

2.3.

Scope of Work

2.4.

Cost Proposal

3. Proposals

3.1.

3.2.

3.3.

3.4.

3.5.

ATTACHMENTS

Evaluation of Proposals

Proposal Format and Requirements

Required upon Successful Award of Bid

Special Requirements

Proposal Authorization Form

• Attachment A – General Provisions for Standard Form Contracts

• Attachment B – Small Local Business Purchasing Preference Certification

• Attachment C – General Services Agreement

• Attachment D- FHRP Guidelines

• Attachment E- Fuel Reduction Maps

EXHIBITS

• Exhibit A –General Services Agreement (SCOPE OF SERVICES) Left blank intentionally

• Exhibit B – General Services Agreement (SCHEDULE OF COMPENSATION) Left blank

intentionally

• Exhibit C – General Services Agreement (INSURANCE REQUIREMENTS)

Request for Proposal No. P-13000070 Defensible Space and Brush Clearing Services

1. INSTRUCTIONS TO BIDDERS

1.1 Request For Proposal Timeline

Release of Request for Proposal

Questions to be submitted via Email

Addendum to be Issued, if required

Proposal Submission Deadline

March 2,2026

March 13,2026 at 2PM

March 17 ,2026

March 23, 2026 at 4PM

1.2 Mandatory Pre-Bid Meeting

Not Applicable.

1.3 Question and Answer Period:

All questions regarding this Request for Proposal (RFP) shall be submitted via email to Patricia

Zavala, Senior Buyer, at pzavala@cityofventura.ca.gov PRIOR to, March 13,2026, at 2:00

PM. Any questions submitted after the deadline shall be rejected. All questions will be

answered in the form of an addendum.

1.4 Proposal Submission:

To be considered, all proposals must be submitted in the manner set forth in the RFP. It is the

Responder’s responsibility to ensure that its/their proposal arrives on or before the specified

time. Proposers shall provide one (1) hard copy in a SEALED envelope clearly marked with

the Proposal Number, and one (1) PDF electronic copy sent via email to the Purchasing

Representative, Patricia Zavala at pzavala@cityofventura.ca.gov. If discrepancies are found

between the hard copy and the PDF, the hard copy will provide the basis for resolving such

discrepancies. If no document can be identified as the original, proposal may be rejected at

the discretion of the City.

No oral, telegraphic, electronic, facsimile, or telephonic proposals or modifications will be

considered in the absence of a hard copy sealed proposal.

Proposals received after the scheduled submittal deadline will be returned. Proposals

postmarked prior to submittal deadline, but received after the deadline, will be returned.

1.5 Proposal Format:

Proposals must be submitted in the format described in the Proposal Format and

Requirements Section No. 3.2. Proposals must be complete in all respects as required in the

Proposal Format and Requirements Section. Proposals are to be prepared in such a way as

to provide a straightforward, concise description of capabilities to satisfy the requirements of

the RFP. Expensive binding, colored displays, promotional materials, etc., are not necessary

or desired. Emphasis should be concentrated on conformance to the RFP instructions,

responsiveness to the RFP requirements, and on completeness and clarity of content. A

proposal may not be considered if it is conditional or incomplete.

Request for Proposal No. P-13000070 Defensible Space and Brush Clearing Services

1.6 Elevated Consultant Interviews

The City may elect, at its option, to elevate the most qualified firms to an interview phase.

1.7 Contract:

A copy of the City of Ventura’s General Services Agreement, Attachment “C” is included

herein, as it will be the document executed into a final contract between the City and the

awarded Consultant. You do not have to return Attachment “C” with your proposal submission;

the sample General Services Agreement is provided for reference only and does not have to

be returned with the bid.

1.8 Insurance Requirements:

Successful firm shall provide insurance as noted in Exhibit “C” of Attachment “C” General

Services Agreement.

1.9 Agreement Prices:

At any time during the course of this anticipated contract the City may alter the Scope of Work,

making changes to the assignments and times indicated, and/or adding or deleting

assignments as deemed necessary. The City and firm will negotiate changes to the contract

pricing accordingly.

Unless otherwise stated, prices are maximum for the term of the Contract. Price adjustments,

if allowed under this Contract, must be requested in writing and accompanied by the required

information to substantiate the request for price adjustment, as set forth in the Contract. No

price adjustment allowable under this Contract will be granted retroactively. The CITY must

also be given the benefit of any decline in prices. If any price increase is granted by the CITY,

the increase shall not be greater than the Consumer Price Index (CPI) of the current year.

1.10 Subcontracting:

No Subcontracting any portion of Consultant’s duties under this agreement without prior

written consent of the City. Clearly state in your proposal if subcontractors will be used and

for what services. Clearly identify if a markup will be utilized and share markup percentage in

Schedule of Compensation.

1.11 Communication with City Staff or Elected City Representatives:

Any communication with City staff or City Elected Representatives, except for the Purchasing

and Contracts Division, regarding this RFP is prohibited. Disregard of this provision could

result in rejection of the proposal.

Copies of the proposal package and subsequent addenda may be obtained at

www.cityofventura.ca.gov/bids.

Request for Proposal No. P-13000070 Defensible Space and Brush Clearing Services

2. SCOPE OF SERVICES

2.1 Background

The City of San Buenaventura is a coastal community located just north of Los Angeles County and

south of Santa Barbara County and is frequently considered one of America’s most desirable places to

live. The City is a full-service municipality, providing police and fire services, parks and recreation,

public works, and community development, in addition to water and wastewater operations, and storm

water management. The City employs over 700 employees, boasts a population of 110,000 residents

within its 32 square miles which includes 32 parks and 119 historic sites, and more than 600 acres of

open green space. The City operates under its own charter with the City Council/City Manager form of

government comprised of seven Council members elected by district for terms of four years.

2.2 General Overview

Companies interested in providing a proposal for the following must possess a California C27 License.

Obligations of the Contractor

The Contractor, at its sole cost and expense, shall perform all labor and services and furnish all the

materials, tools, equipment, supplies, transportation, utilities, as necessary for the performance of the

defensible space and on-call work in accordance with these specifications.

Workmanship

The Parks Manager may exercise such control of the work as is required to safeguard the interests of

the City and private property.

Safety

The Contractor shall plan and conduct the work in a manner that will safeguard all persons from injury

in accordance with CAL OSHA regulations and shall take precautions required by all other applicable

governmental regulations.

Interference

The contractor shall conduct the work required in such a manner as to cause the least amount of

interference to the public and the general operations of the City.

Commodity Codes

• NAICS 115310Support Activities for Forestry
• NAICS 238910Site Preparation Contractors
• NAICS 561730Landscaping Services

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