Project Information

Bid Title

BENEFITS CONSULTING SERVICES

Issuing Agency

City of Charlottesville

Location

Virginia

Published Date

Jul 22, 2025

Closing Date

Aug 29, 2025

Government Level

State & Local

Status

Closed

Ref. #

RFP 26-10

Original Source

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Bid Documents

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Project Description

Project ID: RFP 26-10

Title: BENEFITS CONSULTING SERVICES

Addenda: 0

Release Date: 7/22/2025

Due Date: 8/29/2025

Post Information

Posted At:Tue, Jul 22, 2025 10:27 AMSealed Bid Process:Yes (Bids Sealed / Pricing Sealed)Private Bid:No

Overview

Summary

The City of Charlottesville is soliciting sealed proposals from qualified vendors to establish a term contract through competitive negotiation for benefits consulting services for its Department of Human Resources.

Background

There are approximately 1,100 active benefits eligible employees. The City’s benefit plan year is July 1 to June 30. Current benefit offerings and carriers include the following:

Benefit Offering	Carrier
Benefits Enrollment Platform	Benefit Focus
COBRA billing	Flexible Benefits Administrators
Dental Insurance (self-funded)	Delta Dental
Medical Insurance (self-funded)	Aetna and Aetna Medicare Advantage
Voluntary Vision	Met Life
Voluntary ID Theft Protection	Met Life
Voluntary Short-Term Disability	Aflac
Voluntary Accident, Critical Illness, Hospital Indemnity	Aetna
Long-Term Disability	OCHS/Madison National Life
Life Insurance	OCHS/Securian
Employee Assistance Program	Sentara
Flexible Spending Accounts	Flexible Benefits Administrators
Health Reimbursement Account	Flexible Benefits Administrators
Stop Loss Insurance	Aetna
Other benefits such as retirement plans, wellness initiatives, tuition assistance, leave accruals*

*These programs are provided in-house by the City.

In addition to active employees, there are approximately 450 retirees currently receiving a monthly pension and participating in retiree medical and dental insurance.

Timeline

Request for Proposal Release Date:

July 22, 2025

Proposal Submission Deadline:

August 29, 2025, 2:00pm

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541612Human Resources Consulting Services

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