IFB 03252026MT- DIRECT FROM MANUFACTURER 2026-2027 SY

Project Information

Bid Title
IFB 03252026MT- DIRECT FROM MANUFACTURER 2026-2027 SY
Issuing Agency
Memphis City Schools
Location
Tennessee
Published Date
Mar 17, 2026
Closing Date
Mar 25, 2026
Government Level
State & Local
Status
Closed
Original Source
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SHELBY COUNTY BOARD OF EDUCATION
March 4, 2026
PROCUREMENT SERVICES
3176 Jackson Avenue □ Memphis, Tennessee 38112-4892 □ Phone (901) 416-5550
(This bid will not be accepted electronically or by facsimile. All bids must be mailed to the above address.)
INVITATION FOR BID
(NOT AN ORDER)
Please submit Bids on the item(s) listed below. The right is reserved to reject any or all Bids. If substitutions are offered, give full particulars.
The Bid must be submitted no later than March 25 @ 11:00 A.M., CST 2026.
The Shelby County Board of Education reserves the right to accept or reject any or all Bids, or any part thereof, and to waive any minor informalities and/or
technicalities that are deemed to be in the best interest of the Shelby County Board of Education. Successful Bidders shall be paid only when delivery is
complete. *For the appropriate purchases, all material data safety data sheets (MSDA) must accompany all shipments covered under Tennessee Hazardous
Chemical Right to Know Law- Tennessee Public Chapter #417- House Bill #731.
.”
NUTRITION SERVICES
CENTRAL NUTRITION CENTER FOOD
DIRECT FROM MANUFACTURER 2026-2027 SY
The Shelby County Board of Education (“SCBE”) is requesting bids for the purchase of DIRECT FROM
MANUFACTURER 2026-2027 SY, as indicated in the attached specifications. Bids MUST be received by
Memphis-Shelby County Schools (“MSCS” or “District) by the due date and time set forth above.
Questions or requests for clarification of technical issues and terms pertaining to this Bid must be submitted in
writing via e-mail to taylorm15@scsk12.org by Tuesday, March 10, 2026 @11:00 AM CST.
ISSUED BY: Mary Taylor
IFB # 03252026MT
We propose to furnish the item(s) and/or services outlined in the Bid at prices quoted and guarantee safe delivery F.O.B. delivered and as specified.
Bids are submitted with a declaration that no Shelby County Board of Education Member or employee has a financial or beneficial interest in this transaction.
____________________________
NAME OF FIRM
__________________
PHONE #
____________
FAX #
ADDRESS
CITY
STATE
ZIP CODE
EMAIL ADDRESS
AUTHORIZED REPRESENTATIVE NAME
NAME OF BILLING CONTACT
PHONE#
EMAIL ADDRESS
CHECK HERE IF YOU ARE A SMALL BUSINESS ENTERPRISE
“In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and
employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, sex, disability,
age, or reprisal or retaliation for prior civil rights activity in any program or activity conducted or funded by USDA. To file a complaint of discrimination, write
USDA, Office of the Assistant Secretary for Civil Rights, 1400 Independence Avenue, SW, Washington, DC. 20250-9410 or call (866) 632-9992 or (800) 877-8339
(TTY). USDA is an equal opportunity provider and employer."
“Shelby County Board of Education does not discriminate in its programs or employment on the basis of race, color, religion, national origin, handicap/disability, sex or age.”
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PART I: SCOPE OF WORK
1.0 INTRODUCTION
This Invitation for Bid (IFB) is soliciting bids for DIRECT FROM MANUFACTURER 2026-
2027 SY
Shelby County Board of Education is interested in:
1. Creating strong partnerships with direct suppliers of goods
2. Taking advantage of economies of scale to help reduce operating costs
3. Driving revenues through increased participation
Shelby County Board of Education serves approximately 92,000 reimbursable lunches daily and
53,000 reimbursable breakfasts. The district is allocated over 4.7 million dollars in USDA
commodity entitlement.
Shelby County Board of Education reserves the right to select manufacturers in the best interest of
its/their school systems. It also reserves the right to reject any bids or to award the bid either in
whole or in part to the bidders whose bids, in its opinion, meet all the established criteria and are
the lowest “approved brand” in cost per serving, per unit, per case, or per pound.
2.0 BACKGROUND
Shelby County Board of Education (SCBE) is the legal name of the Memphis-Shelby County Schools
(MSCS) district. MSCS is Tennessee’s largest public school district and is among the 25 largest public-
school districts in the United States. MSCS serves more than 106,500 students in over 200 schools. We
are Shelby County’s second-largest employer, with nearly 14,000 employees, including more than 6,000
teachers.
Memphis-Shelby County Schools has created a data-driven culture that serves as the backdrop for
strategic decision-making and informed solution-based decisions. The information gleaned from data,
research-based strategies, and performance outcomes provide our district with amazing opportunities to
offer high-quality educational options to every student.
The MSCS mission is to prepare all students for success in learning, leadership, and life through three
strategic initiatives. The initiatives are:
1. Strengthen Early Literacy (K-2) and Continuing Literacy (3-12)
2. Recruit, Retain, Immerse, and Entrench
3. Relevant, Rigorous, and Equitable Academics
3.0 SCOPE OF WORK
The SCBE requests bids for DIRECT FROM MANUFACTURER 2026-2027 SY.
The specifications are contained in the Invitation for Bid. Responses submitted must meet or
exceed all requirements. Bids that do not meet or exceed all requirements will be considered non-
responsive. All exceptions must be noted.
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4.0 NON-EXCLUSIVE
The intent of this contract is to provide the SCBE with an expedited means of procuring supplies
and/or services at the lowest cost. This contract is for the convenience of the SCBE and is
considered to be a "Non-Exclusive" use contract. The SCBE does not guarantee any usage. The
SCBE will not be held to purchase any particular Brand, in any groups, prices or discount ranges,
but reserves the right to purchase any item/items listed in the price schedule submitted.
PART II: GENERAL TERMS AND CONDITIONS
1.0 STATEMENT OF CONFIDENTIALITY
It is understood and agreed that all information pertinent to this solicitation may contain trade
secrets, which are confidential and proprietary. The selected vendor agrees not to disclose or
knowingly use any confidential or proprietary information of the SCBE and/or third-party participant.
Bid submissions are subject to the Tennessee Open Records Act (Tenn. Code Ann. §10-7-503 et
seq). In accordance with the Act, certain information is subject to public disclosure. Please be
advised that should you deem any portion of your bid as confidential or proprietary, it must be
conspicuously indicated on those portions so deemed. However, and in accordance with the Act,
you are hereby notified that every portion may still be subject to disclosure under the Act.
2.0 TERM OF AGREEMENT
The anticipated terms of this contract shall begin July 1, 2026 – June 30, 2027.
The bidder warrants that price for the bid under this IFB are not higher than prices currently
extended to any other governmental agency for the same product or service.
Upon satisfactory service and by mutual agreement the SCBE reserves the right to renew the
contract. The term of renewal shall not exceed an additional one (1) year period (July 1, 2026-
June 30, 2027). If the option to renew is exercised, the agreement will continue under the same
terms and conditions set forth herein.
Vendor contract may be canceled for breach of contract for any one (1) of the following
reasons:
• Merchandise fails to conform to bid specifications
• Bidder fails to follow specified procedures for ordering and delivering
• Bidder fails to deliver items ordered on three (3) or more occasions
• Bidder does not conform to bid pricing, or bidder increases pricing not consistent with
the most recent CPI Index-Food Away from Home.
• Bidder fails to service all schools contracted for in the SCBE (if appliable)
• At any time, the SCBE determines that the best interest of the system is not being
served.
• Lack of notification of Supply Chain Manager or Menu Planning Manager that an item is
out of stock and cannot be delivered
• Failure by vendor to promptly pick up items that are not the bid items or approved
If at any time, the SCBE is dissatisfied with the quality of service provided, a written notice of
the specific problem(s) will be furnished to the vendor(s) by certified letter. If the problem is not
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corrected to the satisfaction of the SCBE within thirty (30) days of this written notice, this entire
contract may be unilaterally terminated by the SCBE with no further obligation on the part of
the SCBE Contract may also be terminated if three (3) or more such occurrences
occur within any twelve (12) month period.
The SCBE has the right at its discretion to terminate or renegotiate this Agreement due to
occurrence of any event or action beyond their control.
I. Any one or combination of penalties for failure to perform may be as follows:
• Adjustment not consistent with the increase of the most recent CPI Index-Food Away
from Home
• Termination of contract
• Suspension from future bidding for one (1) bid period
• Legal action or civil penalties
II. Successful vendor will be supplied contact information for each location. (if applicable)
3.0 PRE-BID MEETING (N/A)
4.0 QUESTIONS AND INQUIRIES
No interpretation of the meaning of the specifications or other documents will be made to any
Supplier orally. Questions shall be submitted in writing to the Point of Contact (see Part II, § 5.0).
To be given consideration, the questions must be received NO LATER THAN March 10, 2026 @
11:00 A.M., CST. Questions that are deemed to be substantive in nature will be responded to in
the form of an addendum and posted on SCBE website http://www.scsk12.org/procurement/bids.
Please do not submit question in PDF format.
Bid Posted
Questions Due
Questions & Answers Posted
Samples Submission Deadline
Bid Due Date/Time
03/04/26
03/10/26 @ 11AM CST
03/12/26
03/16/26 @ 4PM CST
03/25/26 @ 11AM CST
5.0 POINT OF CONTACT
Mary Taylor, CNC Procurement
Manager
Central Nutrition Center
E-mail: taylorm15@scsk12.org
6.0 CONTRACT MONITOR/SCBE SUPERVISION
The Contractor’s performance will be under the direction of the Buyer/Requesting Department who
will be responsible for ensuring contractor’s compliance with the requirements of this contract to
include managing the daily activities of the contract, providing guidance to the contract, and
coordination. The Contractor shall be accountable to the end users on all matters relating to the
scope of work.
7.0 CONTRACT TYPE
The contract resulting from this solicitation will be a Fixed Price.
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8.0 PAYMENT TERMS
The Contractor shall submit an invoice detailing the product or services provided and the actual
costs incurred. Payment shall be in accordance with line-item price on the purchase order and
made within Net 30 days upon receipt of invoice.
The SCBE reserves the right to reduce or withhold contract payment in the event the Contractor
does not provide the Department with all required deliverables within the timeframe specified in the
contract or in the event that the Contractor otherwise materially breaches the terms and conditions
of the contract.
9.0 INVITATION FOR BID (IFB) REVISIONS
Should it become necessary to revise any part of this IFB, addenda will be posted on SCBE
http://www.scsk12.org/procurement/bids. Failure of any offeror to receive or acknowledge receipt
of such addenda or interpretation shall not relieve any offeror from any obligations under this IFB
as amended by all addenda. All addenda so issued shall become part of the award.
10.0 SUBMISSION DEADLINE
In order to be eligible for consideration, bids must be received at the Central Nutrition Center (CNC)
no later than March 25, 2026 @ 11:00 a.m. CST, 3176 Jackson Avenue, Memphis, TN 38112.
Vendors mailing bids shall allow sufficient carrier delivery time to ensure timely receipt of their bid
at the CNC prior to the deadline. Any bid received at the CNC after the submission deadline, no
matter what the reason, will be returned unopened. Bid responses delivered to any other
location shall not constitute delivery to the Central Nutrition Center.
11.0 BID OPENING
The SCBE shall receive sealed bids until the bid due date indicated on the bid front cover sheet.
Bid tabulations will be posted to the Shelby County Board of Education’s (SCBE) website at
www.scsk12.org once completed. The SCBE shall then review all responses and analyze the
results of the bidding process. A final recommendation(s) shall be prepared for review and approval
by the Procurement Director. Upon acceptance and approval of the bid(s) by the Procurement
Director, the Director may grant its approval subject to such conditions as it may deem appropriate.
All bids shall be publicly opened at the Central Nutrition Center, 3176 Jackson Avenue,
Memphis, TN 38112 on the date specified on the bid. In the event of inclement weather on the due
date of a bid and The SCBE is closed, the bid will be due and opened on the next business day at
the same time as specified in the bid or applicable addendum.
12.0 DURATION OF BID
A bid submitted in response to this solicitation is binding upon the bidder and is considered
irrevocable for a minimum of 120 days following the closing date for receipt of initial bids.
13.0 E- COMMERCE
The Commercial Appeal, Daily News and www.scsk12.org/procurement Website. This website also
serves to publish any addenda, associated materials, bidder/offeror questions and the SCBE’s
responses, and other solicitation related information.
The successful bidder must be an active vendor in APECS to receive Purchase Orders and
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