Project Information

Bid Title

Microsoft 365 Licensing

Issuing Agency

Genesee County

Location

Michigan

Published Date

Dec 4, 2025

Closing Date

Dec 22, 2025

Government Level

State & Local

Status

Closed

Ref. #

25-463

Original Source

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Bid Documents

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Project Description

BID NO	BID NAME	BID DUE DATE AND TIME	BID AWARDED TO
25-463	Microsoft 365 Licensing Addendum 1	Monday, December 22, 2025 @ 12:00 PM

Attachment Preview

Chrystal Simpson

Chief Financial Officer

Purchasing Department

324 S Saginaw Street, Suite 9A, Flint, Michigan 48502

Phone: (810) 257-3030 Fax (810) 257-3560

November 21, 2025

GENESEE COUNTY INVITATION TO BID (ITB) #25-463

Sealed bids will be received until 12:00 p.m. (EST), Monday, December 22, 2025, at the

Genesee County Purchasing Department, 324 S Saginaw Street, Suite 9A, Flint, MI,

48502 for Microsoft 365 Licensing.

This procurement is conducted in accordance with the Genesee County Purchasing

Regulations, a copy of which is on file and available for inspection at the Genesee County

Purchasing Department or at the website Purchasing Regulations 06.12.2024.pdf.

Each offeror is responsible for labeling the exterior of the sealed envelope containing the

bid response with the bid number, bid name, bid due date and time, and your firm’s name.

The bid request number and due date for this ITB are:

DUE DATE:

DUE DATE FOR QUESTIONS

BID REQUEST NUMBER

12:00 PM (EST), Monday, December 22, 2025

Wednesday, December 3, 2025, before 3:00 PM (EST)

#25-463

Rita Schubert

Rita Schubert, Purchasing Manager

bid2\2025\25-463

Attachments

GENESEE COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER

www.geneseecountymi.gov

1

ITB #25-463

TABLE OF CONTENTS

SECTION 1 - INSTRUCTIONS TO BIDDERS ..................................................3

SECTION 2 - STANDARD TERMS & CONDITIONS .......................................4

SECTION 3 - ADDITIONAL TERMS & CONDITIONS .....................................4

SECTION 4 – QUALIFICATIONS OF BIDDERS..............................................7

SECTION 5 – BACKGROUND INFORMATION...............................................7

SECTION 6 – SCOPE OF SERVICES..............................................................8

SECTION 7 – INFORMATION REQUIRED FROM BIDDERS .........................9

SECTION 8 – EVALUATION CRITERIA AND SELECTION PROCEDURE ...9

COST BID FORM ............................................................................................10

SIGNATURE PAGE……………………………………………………………….11

REFERENCES………………….. .....................................................................12

2

ITB #25-463

ITB #25-463 MICROSOFT 365 LICENSING

SECTION 1 - INSTRUCTIONS TO BIDDERS

1. Sealed bids will be received until 12:00 p.m. (EST), Monday, December 22, 2025,

at the Genesee County Purchasing Department, 324 S Saginaw Street, Suite 9A,

Flint, MI, 48502. The Genesee County Purchasing Department hours of operation

are 8:00 a.m. to 5:00 p.m., closed holidays check website for closed days. Label the

sealed envelope containing the bid response as described on page 1. LATE BIDS

AND BIDS SENT BY FACSIMILE OR E-MAIL WILL NOT BE ACCEPTED.

2. Please carefully review this document. It provides information necessary to aid

participating vendors in formulating a thorough response. A formal, comprehensive

review period will be conducted to ensure that Genesee County selects the best

possible vendor that will provide the best value and service.

3. Submit one original and one paper copy of your bid. After the bid closes, you

will be contacted to send the County an electronic copy of your complete bid

via email. All bids submitted become the property of Genesee County. The original

must include a signature on the Signature Page of a person authorized to make a

binding offer. Failure to provide the required number of duplicate copies may result

in the rejection of your bid. Bids may not be submitted on the MITN site for this

offering.

4. All submissions will be time stamped by an individual within the Office of Fiscal

Services. The only acceptable evidence of the time of receipt of the submissions is

that of the time clock that resides within said office. It is each Bidder’s responsibility

to ensure that its bid is time stamped by the Office of Fiscal Services by the deadline.

This responsibility rests entirely with the Bids, regardless of delays resulting from

postal handling or for any other reasons. Bids will be accepted at any time during the

normal course of business only, said hours being 8:00 a.m. to 5:00 p.m. Local Time,

Monday through Friday, legal holidays as an exception.

5. Michigan Inter-governmental Trade Network– an alternate review of the ITB

Microsoft 365 Licensing can be done at:

http://www.bidnetdirect.com/mitn

a. Genesee County has partnered with BidNet as part of the Michigan Inter-

governmental Trade Network (MITN) and will post their bid opportunities to

this site. As a vendor, you can register with Michigan Inter-governmental

Trade

Network

(use

hyperlink

or

https://www.mitn.info/Registration.asp?ID=2340) and be sure that you see

all available bids and opportunities. By selecting automatic bid notification,

your company will receive emails once Genesee County has a bid

opportunity that matches your company's business. In addition, the site

handles bid opportunities, RFPs, and RFQs for other member governmental

agencies. If you need help registering, please call Michigan Inter-

governmental Trade Network support department toll free 1-800-835-4603.

3

ITB #25-463

6. All communications, any modifications, clarifications, amendments, questions,

responses or any other matters related to this ITB, shall be made by and through the

purchasing contact reference in this solicitation. No contact regarding this solicitation

made with other County employees is permitted. Any violation of this condition may

result in immediate rejection of bid.

7. All prospective bidders shall be responsible for routinely checking the Genesee

County Purchasing Department website at Current Bids (www.geneseecountymi.gov)

for issued addenda and other relevant information. Genesee County shall not be

responsible for the failure of a prospective proposer to obtain addenda and other

information issued at any time related to this ITB.

8. Insurance may be required prior to the issuance of a purchase order. The Contractor

agrees to be responsible for any loss or damage to property or persons due to the

performance of services herein contracted and further agrees to indemnify and

defend the County of Genesee harmless from any loss or damage resulting

therefrom.

County Policy dictates that under no circumstances can the County agree to indemnify

bidders pursuant to Michigan Law.

9. Preference for Genesee County Businesses: Unless the funding source for the

contract prohibits such preferences, in the case of requests for bids where a

quantitative based evaluation criteria is used for evaluating responsive bids,

Preferred Businesses shall be afforded an additional five (5) percent of the total

evaluation points up to a maximum of five (5) points.

10. Bid Format: Bids must be submitted in the format outlined in SECTION 7 -

INFORMATION REQUIRED FROM BIDDERS to be deemed responsive.

SECTION 2 - STANDARD TERMS & CONDITIONS

1. See Genesee County website, Purchasing Department for Standard Terms and

Conditions by going to the following link: Std T C SECTION 2023.pdf

SECTION 3 - ADDITIONAL TERMS & CONDITIONS

1. Purpose: Through this ITB, Genesee County (“the County”) is soliciting bids from

qualified vendors for the supply of Microsoft 365 Licensing for Apps and OS

licensing.

2. Issuing Office: This ITB is issued by the Genesee County Purchasing

Department on behalf of the Genesee County Information Technology

Department. The contact person is Rita Schubert, Purchasing Manager, Genesee

County, 324 S. Saginaw Street, Suite 9A, Flint, Michigan 48502, phone (810) 257-

3195 and rschubert@geneseecountymi.gov. Email is the preferred method of

contact.

4

ITB #25-463

3. Questions & Inquiries: All questions regarding this ITB shall be submitted in

writing and received no later than Wednesday, December 3, 2025, before 3:00

PM (EST) to the Genesee County Purchasing Department as listed above. E-mail

is the preferred method of contact for all inquiries concerning this ITB. No verbal

interpretation to any respondent as to the meaning of any requirement stated in

this ITB shall be binding on Genesee County. All responses to questions regarding

this ITB shall be issued in writing and distributed as an addendum by Genesee

County.

4. Addenda: Genesee County reserves the right to amend and provide clarification

of this ITB prior to the date for bid submission. In such an event, an addendum will

be posted on the Purchasing Department website Current Bids

(www.geneseecountymi.gov). Further, all bidders shall acknowledge having seen

any and all addendums issued (1, 2, 3, etc.) on the Signature Page.

5. Bid Considerations: All costs incurred in the preparation of a response to this ITB

or any costs prior to approval of the contract by Genesee County and formal

notification to the selected proposer will be the responsibility of the respondent and

will not be reimbursed by Genesee County. Bids should be prepared simply and

economically, providing a straightforward, concise description of the bidder’s ability

to meet the requirements of this ITB.

6. Responsive Bids: To ensure proper consideration, all bidders are encouraged to

submit a complete response to this ITB using the format outlined in SECTION 7 -

INFORMATION REQUIRED FROM BIDDERS. In addition, at least one of the

paper bids must be signed with an original signature of the official authorized to

bind the bidder to its provisions.

7. Bid Modifications: Clarifications, modifications, or amendments to any Bid that

has been submitted, but prior to the Bid Opening Date, may be made only within

the discretion and written approval of the Purchasing Manager.

8. Withdrawal of Bid: Bids may only be withdrawn by a bidder with written notice

prior to the date and time set for the opening of bids.

9. Validity Period: Any bid submitted as a result of this Invitation to Bid shall be

binding on the proposer for 120 calendar days following the due date.

10. Right to Reject: Genesee County reserves the right to reject any and all bids

received in response to this ITB.

11. Disclosure: All information in an offeror’s bid is subject to disclosure under the

provisions of Public Act N. 442 of 1976 known as the “Freedom of Information Act”.

This Act also provides for the complete disclosure of contracts and attachments

thereto. In the event that a bidder wishes to designate any portion of their

submission as “confidential” or “proprietary,” the bidder must contact the

Purchasing Manager prior to submission of the bid. All requests regarding

5

ITB #25-463

Commodity Codes

• NAICS 541511Custom Computer Programming Services
• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services

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