Project Information

Bid Title

CONTRACT (BPO) FOR TAPE & PRIMER

Issuing Agency

Philadelphia Gas Works (PGW)

Location

Pennsylvania

Published Date

May 22, 2025

Closing Date

May 30, 2025

Government Level

State & Local

Status

Closed

Ref. #

35669

Original Source

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Bid Documents

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Project Description

Number

35669

Title

CONTRACT (BPO) FOR TAPE & PRIMER

Available Date

5/22/2025 12:00 AM

Clarification Deadline

5/27/2025 2:00 PM

Due Date

5/30/2025 2:00 PM

Contact Information

MALLORY.GERO@PGWORKS.COM

Bid Type

RFQ

Bill To

Appoinvoices@pgworks.com,
800 W. Montgomery Ave - Attn: Accounting,
Philadelphia , Philadelphia PA 19122 US

Ship To

North Operations Center,
5000 Summerdale Avenue,
Philadelphia, PA 19124 US

Description

PLEASE SUBMIT PRICING FOR A BLANKET PURCHASE ORDER TO PROVIDE TAPE & PRIMER TO BE ORDERED ON AN "AS NEEDED" BASIS.

*** BIDS WILL BE DEEMED NON-RESPONSIVE, IF BIDDERS: ***

- TAKE EXCEPTIONS TO PGW'S SPECIFICATIONS OR TERMS AND CONDITIONS

- FAIL TO COMPLETE, SIGN AND RETURN REQUIRED DOCUMENTS IN SEALED BID PACKET

- FAIL TO PROVIDE PRICING AND LEAD TIME ON ALL ITEMS

ANY QUESTIONS OR REQUEST FOR CLARIFICATION REGARDING THIS RFQ AND THE ATTACHED DOCUMENTS MUST BE SUBMITTED VIA PGW.PROCUREWARE.COM NO LATER THAN 2:00PM EST ON MAY 27, 2025.

PLEASE REVIEW AND COMPLETE THIS SEALED BID PACKET BY 2:00 PM EST ON MAY 30 2025.

**ALL QUESTIONS MUST BE ASKED DURING THE CLARIFICATION PERIOD**

BIDDERS ARE REQUESTED TO QUOTE THE FOLLOWING:

PAYMENT TERMS: NET 30 DAYS, FREIGHT: PAID, F.O.B.: DESTINATION.

PLEASE SUBMIT YOUR BID FOR A CONTRACT PURCHASE ORDER COVERING A ONE (1) YEAR PERIOD ("INITIAL TERM") EFFECTIVE JUNE 1, 2025, THROUGH MAY 31, 2026, WITH AN OPTION TO RENEW FOR UP TO THREE (3) ADDITIONAL ONE (1) YEAR TERMS. THE "RENEWAL TERM" IS EXERCISABLE, AT PGW'S SOLE DISCRETION, AS OF THE EXPIRATION OF THE INITIAL TERM OR CURRENT "RENEWAL TERM".

VENDOR SHALL PROVIDE PRICING IN ACCORDANCE WITH THE SPECIFICATION AND PRICING STRUCTURE SET FORTH IN THE REQUEST FOR QUOTE (RFQ) # 35669.  PROVIDE CURRENT PRICES AS OF THE BID SUBMISSION DATE.

PRICE INCREASES/DECREASE REQUIREMENTS:

PRICES DURING THE TERM OF THE CONTRACT MUST REMAIN FIRM AND MAY ONLY INCREASE IF THE PRICE CHANGE IS SUPPORTED BY A MANUFACTURER’S LETTER. THE MANUFACTURER’S LETTER MUST STATE THE REASON FOR THE PRICE INCREASE AND THE AMOUNT OF THE INCREASE. NOTICE OF PRICE INCREASES MUST BE RECEIVED VIA EMAIL.  THE PRICE INCREASE LETTER MUST INCLUDE A COPY OF THE MANUFACTURER’S LETTER AND BE SENT TO MALLORY.GERO@PGWORKS.COM, REFERENCING RFQ#, CONTRACT #, CONTRACT TERM, AND SHOWING ITEM(S) DESCRIPTION AND APPLICABLE PRICING. PGW RESERVES THE RIGHT TO REVIEW THE PROPRIETY OF THE PRICE INCREASE AND CANCEL THE CONTRACT AT ITS DISCRETION.

NOTE: PRICE DECREASES MAY BE FORWARDED TO THE SUPPLY CHAIN DEPARTMENT BUYER, IN WRITING, AT ANY TIME DURING THE CONTRACT TERM, TO INCLUDE ANY RENEWAL PERIOD(S).

ONCE THE CONTRACT AGREEMENT IS AWARDED, THE AWARDED VENDOR MUST ADHERE TO WHAT HAS BEEN QUOTED OR THIS COULD CAUSE THE ORDER TO BE SUBJECT TO CANCELLATION.

THE USAGE QUANTITIES LISTED ARE ONLY ESTIMATES TAKEN FROM PAST ORDER HISTORY. THIS DOES NOT CONSTITUTE A FIRM COMMITMENT TO PURCHASE THIS QUANTITY DURING THE PERIOD OF THE BLANKET PURCHASE ORDER.  ACTUAL USAGE MAY EXCEED OR FAIL TO EXCEED ESTIMATES.

STOCKING REQUIREMENTS THAT THE AWARDED SUPPLIER MUST KEEP IN INVENTORY AT ALL TIMES MAY BE IMPLEMENTED DURING THE COURSE OF THIS CONTRACT. THESE STOCK REQUIREMENT QUANTITIES MAY CHANGE OR BE ADJUSTED AS THE BUSINESS DETERMINES.

ITEM CODE - STOCKING REQUIREMENTS

10631779 - 480

10631780 - 2400

10631755 - 72

10631767 - 432

10631769 - 370

IF THE ITEMS LISTED HAVE BEEN DISCONTINUED OR PART NUMBERS HAVE CHANGED, PLEASE LIST THE CHANGE(S) IN THE COMMENTS SECTION FOR THAT LINE ITEM.  NO OTHER SUBSTITUTIONS ACCEPTABLE.

IF APPLICABLE, LIST ANY ORDER MINIMUMS OR ADDITIONAL REQUIREMENTS/INFORMATION IN THE COMMENTS SECTION FOR EACH LINE ITEM.

AT THE END OF THE CONTRACT, ANY RESIDUAL INVENTORY OF ITEMS WITH STOCKING REQUIREMENTS MAY BE NEGOTIATED FOR PURCHASE.

PGW RESERVES THE RIGHT TO ADD, DELETE, OR CHANGE MATERIALS THAT THE SELECTED VENDOR WILL SUPPLY ARE SIMILAR, BUT NOT SPECIFICALLY CALLED FOR, IN THIS REQUEST FOR PROPOSALS. THE PROCEDURE FOR ADDING OR CHANGING ITEMS SHALL BE AS FOLLOWS: THE PROCUREMENT DEPARTMENT WILL OBTAIN FROM THE SUCCESSFUL SELLER (ON THEIR COMPANY LETTERHEAD) CONFIRMING THE ITEMS TO BE ADDED OR CHANGED. THE LETTER SHALL INCLUDE THE COMPLETE DESCRIPTION OF THE ITEM, THE PRICE TO PGW, AND THE APPLICABLE CONTRACT PERIOD; AND UPON RECEIPT AND APPROVAL BY THE PROCUREMENT DEPARTMENT SHALL AUTOMATICALLY BECOME PART OF THE CONTRACT. PGW, HOWEVER, RESERVES THE RIGHT TO ACCEPT OR REJECT THE LETTER AND TO ACQUIRE THE ITEMS IN THE OPEN MARKET.

IMPORTANT NOTICE: PHILADELPHIA GAS WORKS WILL NOT PROVIDE REIMBURSEMENT FOR ENVIRONMENTAL SURCHARGES, FUEL SURCHARGES, SHIPPING & HANDLING SURCHARGES, DELIVERY SURCHARGES, PALLET SURCHARGES NOR MILEAGE SURCHARGES.

PGW DOES NOT ACCEPT RESPONSIBILITY FOR OVERSHIPMENTS.

VENDOR IS NOT AUTHORIZED TO SUBSTITUTE MATERIAL WITHOUT WRITTEN PERMISSION FROM PGW.

SHIP TO LOCATION:

NOC – 5000 SUMMERDALE AVE. PHILA., PA 19124

THIS CONTRACT PURCHASE ORDER IS SUBJECT TO CANCELLATION BY PGW UPON THIRTY (30) DAYS WRITTEN NOTICE.

***PLEASE NOTE THAT PGW IS ELIGIBLE TO PARTICIPATE IN COSTARS, NJPA, OMNIA PARTNERS, NASPO AND/OR STATE/CITY OF PHILADELPHIA CONTRACT PRICING.  PLEASE INCLUDE THE CONTRACT NUMBER ON YOUR RFQ IF APPLICABLE.

IF YOU ARE A CERTIFIED MINORITY, WOMAN, VETERAN, OR DISABLED OWNED BUSINESS, WHEN SUBMITTING YOUR BID RESPONSE, PLEASE BE SURE TO INCLUDE A COPY OF YOUR MOST CURRENT CERTIFICATION FOR VERIFICATION PURPOSES.

THIS RFQ IS SUBJECT TO THE PA STEEL PRODUCTS PROCUREMENT ACT FOR PUBLIC WORKS PROJECTS.

ADDITIONAL NOTES:

(1) THE BASIS OF AWARD FOR THE SUCCESSFUL VENDOR SHALL RESULT IN ONE (1) BLANKET PURCHASE ORDER TO THE LOWEST, RESPONSIVE, AND RESPONSIBLE VENDOR.  IF THE LOWEST BID PRICE IS EQUAL, THE FOLLOWING FACTORS WILL BE TAKEN INTO CONSIDERATION TO DETERMINE THE AWARD:
1. LEAD-TIME
2. BEST AND FINAL OFFER (BAFO)
VENDORS WILL BE NOTIFIED ACCORDINGLY BY THE RESPECTIVE BUYER IF ANY OF THESE FACTORS ARE APPLIED.
(2) ANY BIDDER THAT HAS HAD A PURCHASE ORDER WITH PGW TERMINATED DURING THE PREVIOUS THREE (3) YEARS DUE TO BREACH OR DEFAULT MAY BE DEEMED NON-RESPONSIVE AND NON-QUALIFIED FOR THIS RFQ
(3) CONTRACTOR WILL BE BOUND BY PGW’S POLICY AND PROCEDURE FOR THE DEBARMENT AND SUSPENSION OF VENDORS.  SUSPENSION OR DEBARMENT AND SUSPENSION OF VENDORS AND CONTRACTORS WILL BE CONSIDERED AS DEFAULT BY CONTRACTOR.
(4) THE SUCCESSFUL BIDDER MUST REMIT ALL INVOICES ELECTRONICALLY TO APPOINVOICES@PGWORKS.COM FOR ELECTRONIC PAYMENT. FOR ASSISTANCE OR QUESTIONS REGARDING INVOICING, PLEASE CONTACT PGW ACCOUNTS PAYABLE AT 215-684-6980.

PROCUREWARE SITE NAVIGATION:

-“DESCRIPTION” TAB – Review RFQ requirements & note your intention to bid.

-”BID DOCUMENTS” TAB – Download Sealed Bid Documents & other required documents if applicable

-“CLARIFICATIONS” TAB – Enter & review questions pertaining to the RFQ

- “RESPONSE” TAB:

QUESTIONS - Answer required questions & upload completed required documents.

PRICING – Review items list & enter bid pricing

-“CALENDAR” TAB – Review all events for RFQ

ANY QUESTIONS REGARDING THIS OPPORTUNITY MUST BE SUBMITTED NO LATER THAN

5/27/2025 2:00 PM

Commodity Codes

• NAICS 325510Paint and Coating Manufacturing
• NAICS 423840Industrial Supplies Merchant Wholesalers

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