Project Information

Bid Title

26-008 Asphalt Rejuvenating Seal

Issuing Agency

St. Charles County

Location

Missouri

Published Date

Mar 4, 2026

Closing Date

Mar 17, 2026

Government Level

State & Local

Status

Closed

Ref. #

IFB 26-008

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Number:	IFB 26-008
Bid Title:	26-008 Asphalt Rejuvenating Seal
Category:	SCCMO Highway/Road and Bridge Projects
Status:	Open

Publication Date/Time: 2/16/2026 8:00 AM Closing Date/Time: 3/17/2026 11:00 AM Related Documents: 26-008 Asphalt Rejuvenating Seal

Attachment Preview

INVITATION FOR FORMAL BIDS

IFB 26-008

FOR

Asphalt Rejuvenating Seal

ON COUNTY ROADS

IN

ST. CHARLES COUNTY, MISSOURI

PROJECT ARS-26-008

ST. CHARLES COUNTY HIGHWAY DEPARTMENT

301 NORTH THIRD STREET

ST. CHARLES, MISSOURI 63301

ROAD WORK

NOTICE TO CONTRACTORS

Invitation for Formal Bid 26-008

Notice is hereby given that the St. Charles County Highway Department will receive

sealed bids for asphalt rejuvenating seal on various County roads at the office of the Finance

Director in the County Administration Building, 201 North Second Street, Room 541, St.

Charles, Missouri, until 11:00 a.m. on the 17th day of March, 2026, at which time all bids will be

publicly opened and read in Conference Room 115 of the County Administration Building.

All St Charles County bids will be received and opened on the first floor of the St

Charles County Administrative Building, 201 North Second Street, Room 115, St. Charles,

Missouri 63301. Sealed Bids for IFB 26-008 Asphalt Rejuvenating Seal on County Roads will

be received until 11:00 A.M. (prevailing Central Time) on Tuesday March 17, 2026. The bid

will be opened publicly at 11:00 AM in Room 115. It is highly recommended that you mail or

have your bid delivered via UPS, FedEx, courier, etc., with plenty of time to arrive prior to

the day of the bid opening. If your bid is dropped off prior to the opening there will be

someone in the lobby to receive it.

The project shall include all work incidental to the supply and placement of

approximately 151,111 square yards of asphalt rejuvenating seal, to be paid for by the square

yard.

The bid proposal shall be made on a form provided by the County, delivered in a sealed

envelope, and deposited in the office of the Finance Director on or before the time specified

above. The proposal shall be accompanied by bid bond, cashier's check or certified check for an

amount not less than five percent of the bid amount. The amount of the check or bid bond shall

be forfeited to the County upon failure or refusal of the successful bidder to enter into a contract

or to furnish bond after his proposal has been accepted.

The County reserves the right to require the successful bidder to file proof of his ability to

properly execute the project together with his record of successful completion of similar projects.

The County reserves the right to reject any and all bids or proposals submitted, or to advertise for

new bids. The County reserves the right to defer the acceptance of any proposal and the

execution of a contract for a period not exceeding forty-five (45) days after the date of opening

of the bids. The successful bidder to whom the contract has been awarded shall sign and return

the contract and other required certificates and documents in quadruplicate within ten (10) days

after the date of the receipt of the award of the contract. The successful bidder shall file

certificates with the County that he has obtained and will continue to carry workmen's

compensation insurance, public and private liability and property damage insurance and builders

risk insurance in the specified amounts for the duration of the contract.

The contractor shall not commence work prior to the date of written notice from the

County Engineer to begin work and shall complete all work by calendar day October 1, 2026.

Full Notice to Proceed is expected to be on or about June 1, 2026. The County and the

contractor may mutually agree to begin work on certain streets prior to the full NTP.

Special Needs: If you have special needs addressed by the Americans with Disability

Act, please notify Purchasing Manager at (636)949-7465 at least five (5) working days prior to

the bid opening.

The County hereby notifies all bidders that it will affirmatively ensure that in any

contract entered into pursuant to this advertisement, businesses owned and controlled by socially

and economically disadvantaged individuals will be afforded full opportunity to submit bids in

response to this invitation and will not be discriminated against on the grounds of race, color,

religion, creed, sex, age, ancestry, or national origin in consideration for an award.

____________________________

John Lyons, P.E.

County Engineer

PROJECT ARS-26

IFB 26-008

TABLE OF CONTENTS

INFORMATION FOR BIDDERS

PROPOSAL

ESTIMATED QUANTITY BREAKDOWN

JOB SPECIFICATIONS

General Information

Safety Program Training Requirement

Employment of Unauthorized Aliens

Asphalt Rejuvenating Seal

Traffic Control

Public Notification

Project Submittals and Closeout

TRAFFIC HANDLING REQUIREMENTS

Work Zone Traffic Management Plan

Construction Signing Details

CONTRACT DOCUMENTS

Contract Agreement

Performance Bond

Payment and Material Bond

IB-1 thru IB-8

PROP-1 thru PROP-7

EQB-1

JS-1

JS-1 thru JS-4

JS-4 thru JS-5

JS-5 thru JS-9

JS-9

JS-9 thru JS-10

JS-10

WZ-1 thru WZ-2

CS-1 thru CS-2

CA-1 thru CA-3

PB-1 thru PB-2

PMB-1

ASPHALT REJUVENATING SEAL

ARS-26

TOC - 1

INFORMATION FOR BIDDERS FOR

THE PLACEMENT OF ASPHALT REJUVENATING SEAL

ON COUNTY ROADS IN ST. CHARLES COUNTY, MISSOURI

1. RECEIPT AND OPENING OF BIDS:

The County of St. Charles (herein called the "County"), invites bids on the form attached hereto,

all blanks of which must be appropriately filled in. Bids will be received by the Finance Department, in

the County Administration Building, 201 North Second Street, Room 541, St. Charles, Missouri, until

11:00 am on March 17, 2026 at which time, in Room 115, all bids will be publicly opened and read

aloud. The envelopes containing the bids must be sealed, addressed to the County Highway Department

c/o Finance Department, and designated as:

"IFB 26-008: Bid for Asphalt Rejuvenating Seal – Project ARS-26"

The County may consider any bid not prepared and submitted in accordance with the provisions

hereof and may waive any informalities or reject any or all bids. Any bids may be withdrawn prior to the

above scheduled time for the opening of bids or authorized postponement thereof. Any bids received

after the time and date specified will be considered as “No Bid” and “Void” and will not be opened.

2. PREPARATION OF BID:

Each bid must be submitted on the prescribed form. All blank spaces for bid prices must be

completed, in ink or typewritten. Mistakes must be crossed out, corrections typed or written in ink, and

must be initialed by the person signing the bid. An original signature by an authorized officer of the

company in BLUE ink is required on the submitted bid. All bids will be considered final. No additions,

deletions, corrections or adjustments will be accepted after the time of bid opening.

One [1] signed original, marked as such, and one [1] signed copy must be submitted in a sealed

envelope bearing on the outside the name of the bidder, his address, the name of the project for which the

bid is submitted, and the date and time of bid opening noted in the lower left corner. If forwarded by

mail, the envelope containing the bid must be enclosed in another envelope addressed as specified in the

bid form.

3. SUBCONTRACTS:

The bidder is specifically advised that any person, firm or other party to whom it is proposed to

award a subcontract under this contract must be acceptable to the County. The bidder is also specifically

advised that no second-tier subcontracting will be permitted on this project. The successful bidder must

provide a list of proposed suppliers and subcontractors which must be accepted prior to commencing

work.

4. EXECUTION OF CONTRACT:

The bidder to whom the contract has been awarded shall sign four copies of the contract,

performance bond, and payment and material bond and return them to the County within ten (10) days

after receipt of the contract. Failure to execute the contract and bonds and return them to the County

within ten (10) days after receipt of the contract shall be cause for the annulment of the contract award

and the forfeiture of the bid security to the County.

ASPHALT REJUVENATING SEAL

ARS-26

IB- 1

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 238990All Other Specialty Trade Contractors

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.