Project Information

Bid Title

2026 SPRING PATCH AND STREET OVERLAY PROJECT

Issuing Agency

Town of Atherton

Location

California

Published Date

Jun 1, 2026

Closing Date

Jun 25, 2026

Government Level

State & Local

Status

Closed

Ref. #

96170

Original Source

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Bid Documents

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Project Description

Bid Number:	96170
Bid Title:	2026 SPRING PATCH AND STREET OVERLAY PROJECT
Category:	Public Works Department
Status:	Open

Description: TOWN OF ATHERTON BID FORMS and SPECIAL PROVISIONS for 2026 SPRING PATCHING AND STREET OVERLAY PROJECT Project Number: 56170 SUBMIT BIDS TO: Office of the City Clerk Atherton Town Hall 80 Fair Oaks Lane Atherton, CA 94027 by 1:30 PM Thursday, June 25, 2026 BIDS WILL BE OPENED AND READ PUBLICLY at Town Hall at 1:30 p.m. TIME FOR COMPLETION – 45 WORKING DAY COMPLETE BIDDING DOCUMENTS APPENDIX A - OVERLAY MAP APPENDIX B - PATCHING MAP APPENDIX C - SELBY LANE TRAFFIC CALMING PLANS APPENDIX D - SANITARY SEWER MH DETAILS Publication Date/Time: 6/1/2026 1:00 PM Closing Date/Time: 6/25/2026 1:30 PM Related Documents: 2026 Patch and Street Overlay Specifications (Bidding) Appendix A - Overlay Map Appendix B - Patching Map Appendix C - Selby Lane Traffic Calming Plans Appendix D - Sanitary Sewer MH Details

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TOWN OF ATHERTON

BID FORMS and SPECIAL PROVISIONS

for

2026 SPRING PATCHING AND

STREET OVERLAY PROJECT

Project Number: 56170

SUBMIT BIDS TO:

Office of the City Clerk

Atherton Town Hall

80 Fair Oaks Lane

Atherton, CA 94027

by Thursday, June 25th

BIDS WILL BE OPENED AND READ PUBLICLY

at Town Hall at 1:30 p.m.

TIME FOR COMPLETION – 45 WORKING DAYS

Prepared under the direction of

Robert Ovadia, P.E.

Town of Atherton City Engineer

R.C.E. 52664

Expires December 31, 2026

The plans and specifications for this project are available online at:

http://www.ci.atherton.ca.us/bids.aspx

Additional important information is contained in the Town of Atherton’s

Standard Specifications, which are available online at

http://www.ci.atherton.ca.us/DocumentCenter/View/285

1

ADVERTISEMENT FOR BIDS

TOWN OF ATHERTON

STATE OF CALIFORNIA

Notice: The Town of Atherton (Town) hereby gives notice that it will accept bids for construction of the

following public work:

2026 SPRING PATCHING AND STREET OVERLAY PROJECT

Project Number: 56170

1. Scope of Work: The project scope consists of pavement repairs, rehabilitation, and overlays, including:

1.1 Grinding and replacing approximately 32,000 square feet of asphalt to a six-inch depth on various

streets. This work includes all necessary traffic control, grinding, sweeping, tack coating, replacing

asphalt to appropriate depth in an appropriate number of lifts, and finishing rolling per Town of

Atherton Standard specifications and special provisions. Some hand work around utility manhole

covers will be required.

1.2 Grinding and replacing of approximately 90,000 square feet of asphalt for 2 inches of asphalt concrete

pavement on Various Streets. Once the roadway is grinded down, the contractor and the Town’s

project engineer shall identify any pavement failures for repairs. Grind and replace (digouts) asphalt

to a 6-inch depth from the milled surface: then contractor shall perform crack sealing (per

specification). Some hand work around utility manhole covers will be necessary. Repave the entire

street with a self-propelled paver & finish per Town Standard Specifications.

1.3 Replacement and installation of traffic striping, pavement markings, and markers.

1.4 Construct two raised crosswalks along Selby Lane along with 6” thermoplastic white fog lines along

the length of Selby Lane as shown on the plans per the Town Standard Specifications.

2. Plans & Specifications: Plans & Specifications may be obtained at the Town of Atherton’s website at:

http://www.ci.atherton.ca.us/bids.aspx at no cost. Additional information is contained in Town of

Atherton

Standard

Specifications,

which

are

available

at:

http://www.ci.atherton.ca.us/DocumentCenter/View/285. Contractor shall be responsible for any

addendums that may be posted on the Town’s website. No Plan holders list will be made be available.

3. Project Schedule: The work shall be completed within FORTY FIVE (45) working days from the First

Day of Construction as defined in the Notice to Proceed.

4. Bid Submission: SEALED BIDS will be received at the office of the City Clerk, 80 Fair Oaks Lane,

Atherton, California 94027, until 1:30 p.m. Pacific Standard Time Thursday, June 25, 2026, at which

time bids will be publicly opened and read aloud. All proposals must be submitted not later than the date

and time prescribed. The Bidder is wholly responsible to ensure its Bid is submitted on the date and at

the time and place designated for the opening of bids. Any Bid received after the time and date specified

shall not be considered. Any Bid may be withdrawn prior to the scheduled time for opening bids.

5. Engineer’s Estimate for the project is: $735,000.

6. Bid Requirements: Bids must be for the entire work and shall be submitted in sealed envelopes clearly

marked: "Bid of (Contractor) for 2026 SPRING PATCHING AND STREET OVERLAY PROJECT,

Project No: 56170, along with date and time of bid opening.

Bidders shall refer to the Bid Requirements section of the project Plans and Specifications for

additional information and requirements.

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7. Required Contractor’s License: Bidder must possess a current California Class “A” General

Engineering or a “C-12” Earthwork and Paving contractor’s license issued by the State of California,

at the time the Bid is submitted. The Contractor and all subcontractors shall be licensed by the State of

California in the class appropriate for the work contemplated. Failure of Contractor or his/her

subcontractors to possess such current license at the time of bidding may be deemed sufficient cause for

rejection of the bid.

8. Portion of Work to be Performed by the Contractor: The General Contractor shall perform, with his

own organization, work of a value amounting to not less than 50% of the total contract, excluding

specialty items as may be indicated on the bid schedule.

9. Department of Industrial Relations Registration: A Contractor or Subcontractor shall not be qualified

to bid on, be listed in a bid proposal, subject to the requirements of Public Contract Code 4104, or engage

in the performance of any contract for public work, as that term is defined in Division 2, Part 7, Chapter

1 of the Labor Code, unless currently registered and qualified to perform public work pursuant to Labor

Code Section 1725.5. (http://www.dir.ca.gov/Public-Works/PublicWorks.html)

10. Reservation of Rights: The Town reserves the right to reject any or all bids; to make any awards or any

rejections in what it alone considers to be in the best interest of the Town, and waive any informalities

or irregularities in the bids. If there is a reason to believe that collusion exists among any bidders, none

of the bids of the participants in such collusion will be considered and the Town may likewise elect to

reject all bids received.

11. Substitution of Securities: The successful bidder may substitute securities for retention monies withheld

pursuant to law and under the terms of this contract to ensure performance of the contract, in accordance

with California Public Contract Code, Section 22300.

12. Prevailing Wage Rates: Bidders are hereby notified that provisions of California Labor Code regarding

prevailing wages and apprentices are applicable to the work to be performed under this contract. Pursuant

to Section 1773 et seq. the general prevailing wage rates have been determined by the Director of the

California Department of Industrial Relations and appear in the California Prevailing Wage Rates. Copies

are on file at the office of the City Engineer and are available to interested parties upon request. The

successful bidder shall post a copy of the wage rates at the job site.

13. Bid Preparation Cost: Bidders are solely responsible for the cost of plan and specification printing and

preparing their Bids.

14. Town Contact: Questions regarding the project should be directed to Robert Ovadia, PE, by written

Requests for Information (RFI) to: Public Works Department, 80 Fair Oaks Lane, Atherton, CA 94027,

no later than eight (8) business days before bid opening. RFIs may be emailed to

jmirsaidi@interwestgrp.com

15. Understanding: By submitting a bid in response to this advertisement for bids, the bidder shall be

conclusively deemed to have read, understood and agreed with all of the information and materials

contained in the bid documents, including but not limited to the standard specifications, the special

provisions, the required nature and amount of insurance and the documentation evidencing said

insurance.

By:

Robert Ovadia, P.E., City Engineer

Date:

3

BID REQUIREMENTS

1. Examination of Plans, Specifications, Special Provisions and Site of Work: The bidder is

required to examine carefully the site of work contemplated and it will be assumed that the

bidder has investigated and is satisfied as to the conditions to be encountered, as to the

character, quality and quantities of work to be performed and materials to be furnished and as

to the requirements of the specifications, special provisions and the contract. It is mutually

agreed that submission of a bid shall be considered prima facie evidence that the bidder has

made such an examination.

2. Bid Form: All bids must be made on the official bid forms included with the project plans and

specifications as obtained from the Town or bid exchange plan-rooms. All bids must be signed

by the bidder with bidders’ business address.

If the bid is made by an individual, the individual’s name and post office address must be

shown. If made by a firm or partnership, then the name and post office address of each member

of the firm or partnership must be shown. If made by a corporation, then the bid must show the

name of the State under the laws of which the corporation is chartered and the name, titles and

business addresses of the President, Secretary and Treasurer. A certification by the legal

representative of the firm must be included in the bid.

3. Rejection of Bid Containing Alterations, Erasures or Irregularities: Bids may be rejected if

they show any alterations of form, additions not called for, conditional or alternative bids,

incomplete bids, erasures or irregularities of any kind.

4. The Bid may be withdrawn upon request by the bidder without prejudice prior to, but not after

the time fixed for opening of bids provided that the request is in writing, has been executed by

the bidder or the bidders duly authorized representative and is filed with the City Clerk.

5. Bid Protests: The lack of a prompt procedure to resolve disputes regarding the bidding process

would impair the Town’s ability to carry out its purpose of constructing this project in a timely

manner. Therefore, to the maximum extent authorized by law and notwithstanding any other

procedures specified in documents referenced herein, all disputes and/or protests regarding the

bidding process shall be subject to the following procedure. In submitting a Bid to the Town for

this project, the Bidder agrees to comply with and to be bound by this procedure.

Any Bid protest must be submitted in writing to the Office of the City Clerk, Atherton Town

Hall 80 Fair Oaks Lane, Atherton, CA 94027, before 5:00 p.m. on the fifth (5th) working day

following Bid opening.

The initial protest document must contain a complete statement of the basis for the protest, and

all supporting documentation.

The party filing the protest must have actually submitted a Bid for the Work. A Subcontractor

of a party submitting a Bid for the Work may not submit a Bid protest. A party may not rely

on the Bid protest submitted by another Bidder, but must timely pursue its own protest.

The protest must refer to the specific portion of the Contract Documents which forms the basis

4

for the protest.

The protest must include the name, address and telephone number of the person representing

the protesting party.

The party filing the protest must concurrently transmit a copy of the initial protest document

and any attached documentation to all other parties with a direct financial interest which may

be adversely affected by the outcome of the protest. Such parties shall include all other Bidders

who appear to have a reasonable prospect of receiving an award depending upon the outcome

of the protest.

The Town will give the protested Bidder five (5) working days after the receipt of the protest to

submit a written response. The responding Bidder shall transmit the response to the protesting

Bidder concurrent with delivery to the Town.

The procedure and time limits set forth in this paragraph are mandatory and are the Bidder’s

sole and exclusive remedy in the event of Bid protest. The Bidder’s failure to comply with

these procedures shall constitute a waiver of any right to further pursue the Bid protest,

including filing a Government Code Claim or legal proceedings.

If the Town determines that a protest is frivolous, the protesting Bidder may be determined to

be non- responsible, and that Bidder may be determined to be ineligible for future contract

awards.

6. List of Subcontractors: Each Bidder shall set forth in its Bid (on the form provided herewith)

the following information in accordance with the provisions of Public Contract Code sections

4100-4113: The name, Contractor's license number, public works Contractor registration

number and the location of the place of business of each Subcontractor who will perform work

or labor or render service to the prime Contractor in or about the construction of the work or

improvement, or a Subcontractor licensed by the State of California who, under subcontract to

the prime Contractor, specifically fabricates and installs a portion of the work or improvement

according to the Contract Documents, in any amount in excess of one-half of one percent

(0.5%) of the prime Contractor’s total Bid, or ten thousand dollars ($10,000.00), whichever is

greater.

The portion of the work which will be done by each such Subcontractor. Only one

Subcontractor shall be listed for each such portion of the work as defined in the Bid.

The Bidder is considered the Prime Contractor and shall perform at least fifty percent (50%)

of the work, as determined by a percentage of the value of the work.

If the Bidder fails to specify a Subcontractor for any portion of the work to be performed under

the Contract, the Bidder agrees to perform that portion of the work itself.

7. Omissions and Discrepancies: If the bidder finds discrepancies in, or omissions on, the

drawings, or other contract documents, or if bidder is in doubt as to their meaning, the bidder

should notify the Town contact listed in the Notice Inviting Bids in writing, who may send a

written instruction to all bidders.

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Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction

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