Project Information

Bid Title

REQUEST FOR PROPOSALS (RFP) RFP-27-18-CONTSERV-SUBRECIPIENT Bexar Area Agency on Aging (AAA) Contracted Services Funding Period: FY 2027 – FY 2030

Issuing Agency

Alamo Area Council of Governments

Location

Texas

Published Date

May 6, 2026

Closing Date

Jun 30, 2026

Government Level

State & Local

Status

Closed

Original Source

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Project Description

REQUEST FOR PROPOSALS (RFP) RFP-27-18-CONTSERV-SUBRECIPIENT Bexar Area Agency on Aging (AAA) Contracted Services Funding Period: FY 2027 – FY 2030

Release Date: April 29, 2026
Proposals Due: June 30, 2026

RFP-27-18-CONTSERV-SUBRECIPIENT
Addendum #1

Attachment Preview

REQUEST FOR PROPOSALS (RFP)

RFP-27-18-CONTSERV-SUBRECIPIENT

Bexar Area Agency on Aging (AAA) Contracted

Services Funding Period: FY 2027 – FY 2030

Alamo Area Council of

Governments (AACOG)

Procurement Department

Solicitation Deadlines

RFP Release Date

Questions Deadline

Q&A Posting

Response Deadline

Notice of Award

Contract Award

April 29, 2026 @ 4:00 p.m.

May 4, 2026 @ 4:00 p.m.

May 11, 2026 @ 4:00 p.m.

June 30, 2026 @ 5:00 p.m.

July 7, 2026

Oct 1, 2026

AACOG – RFP-27-18-CONTSERV-SUBRECIPIENT

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RFP Posting Locations

https://aacog.gov/member-government-services/procurement/

https://www.txsmartbuy.com/esbd

Notice to Prospective Respondents

Prospective Respondents who obtain this RFP from any source

other than the Alamo Area Council of Governments (AACOG)

shall promptly contact AACOG and provide their name,

company name, and email address. This will ensure receipt of

any addenda or official communications related to this RFP.

Failure to provide this information shall place the prospective

Respondent at full risk of submitting an incomplete or non-

compliant Proposal.

AACOG – RFP-27-18-CONTSERV-SUBRECIPIENT

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Definitions and Acronyms

Acronym

AACOG

AAA

BAAA

CFR

COI

D&O

E&O

HHSC

HHS

HUB

NSIP

OAA

RFP

SGR

TAC

UGMS

Definition

Alamo Area Council of Governments

Area Agency on Aging

Bexar Area Agency on Aging

Code of Federal Regulations

Certificate of Insurance

Directors and Officers Liability Insurance

Errors and Omissions Insurance

Texas Health and Human Services Commission

U.S. Department of Health and Human Services

Historically Underutilized Business

Nutrition Services Incentive Program

Older Americans Act

Request for Proposals

State General Revenue

Texas Administrative Code

Uniform Grant Management Standards

AACOG – RFP-27-18-CONTSERV-SUBRECIPIENT

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Term

AACOG (Alamo Area Council

of Governments)

Addendum (Addenda)

Area Agency on Aging (AAA)

BAAA (Bexar Area Agency on

Aging)

Contractor / Subrecipient

Evaluation Committee

Non-Responsive Proposal

OAA (Older Americans Act)

Proposal / Response

Respondent / Proposer /

Vendor

Scope of Work (SOW)

Service Area

Subcontractor

Definition

A regional planning commission and political subdivision of

the State of Texas serving as the Area Agency on Aging

(AAA) for the region.

A written clarification, revision, or modification to this RFP

issued by AACOG and made available to all

Respondents.

A public or nonprofit agency designated to administer

programs and services for older adults under the Older

Americans Act.

The designated Area Agency on Aging within AACOG

responsible for administering aging services in Bexar

County.

The organization selected through this RFP to enter into a

contract with AACOG to provide services funded under

this program.

A group designated by AACOG to review, evaluate, and score

Proposals based on established criteria.

A Proposal that fails to meet mandatory submission

requirements or materially deviates from the

requirements of this RFP.

Federal legislation that provides funding and guidance for

services supporting older adults.

A complete submission from a Respondent in reply to this RFP,

including all required documents, forms, and

attachments.

An organization or entity submitting a Proposal in response to

this RFP.

The detailed description of services, tasks, and deliverables

required under this RFP.

The geographic area in which services must be delivered, as

defined in this RFP (Bexar County).

An entity engaged by the Contractor to perform a portion of

the services under the resulting contract.

AACOG – RFP-27-18-CONTSERV-SUBRECIPIENT

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PART 1 – SCOPE OF REQUEST & PROGRAM OVERVIEW

This Part outlines the purpose, scope, and structure of this

Request for Proposals (RFP), including program requirements

and the anticipated delivery of services funded through the

Older Americans Act (OAA), the Nutrition Services Incentive

Program (NSIP), and State General Revenue (SGR). These

services are intended to support older adults within the Bexar

Area Agency on Aging (BAAA) Planning and Service Area.

Vendor-Friendly Summary (Non-Scored)

AACOG is seeking qualified providers to deliver nutrition services to older

adults within the Bexar Area Agency on Aging (BAAA) service area. This

Request for Proposals (RFP) is designed to be clear, accessible, and open to

both experienced and new providers.

AACOG encourages applications from organizations of all sizes,

including nonprofit organizations, local governments, and

community-based providers.

Key Highlights:

• Total Estimated Funding: $3,860,000

• Services: Congregate Meals (Title III C1) and Home Delivered Meals (Title III C2)

• Service Area: Bexar County

• Anticipated Contract Start Date: October 1, 2026

• Match Requirement: 10% cash match

• AACOG processes reimbursements within approximately 30 days of receipt

of complete and accurate invoices.

AACOG values strong partnerships and is committed to supporting providers in delivering high-

quality, accessible services to older adults in the region.

AACOG – RFP-27-18-CONTSERV-SUBRECIPIENT

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Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services

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