Project Information

Bid Title

Security Camera Solution - Rebid

Issuing Agency

Dardenne Prairie

Location

Missouri

Published Date

Jun 5, 2026

Closing Date

Jun 30, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

title	description	opening	closing
Security Camera Solution - Rebid		Jun 5, 2026	Jun 30, 2026 10:00 AM

Attachment Preview

CITY OF DARDENNE PRAIRIE, MISSOURI

(RFB) REQUEST FOR BIDS FOR

SECURITY CAMERA REPLACEMENT AND EXPANSION PROJECT

Submittal Deadline: June 30th at 10:00am

Notice to Bidders

The City of Dardenne Prairie invites sealed bids from qualified firms for the furnishing,

installation, configuration, commissioning, training, and support of security camera systems

as described herein. The City seeks competitive pricing for both cloud-based and non-

cloud/hybrid solutions. Bids shall remain valid for ninety (90) days.

Procurement Schedule

Mandatory Pre-Bid Walkthrough for NEW bidders: June 16th, 2026 at 10 – 11am – A Packet

with items listed on page 5 will be provided to attendees.

Questions Due: June 23, 2026

Bid Deadline & Opening: June 30th at 10am

Instructions to Bidders

Bidders shall carefully examine all requirements. Submission of a bid constitutes

acknowledgment that the bidder has reviewed all requirements and site conditions. The

City may reject any or all bids, waive informalities, and request clarifications.

Contact Information

Rose Maresca, IT Manager

City of Dardenne Prairie

ITManager@dardenneprairie.org

636-755-5326

Project Background

The City operates a camera system serving City Hall and adjacent facilities. The City desires

replacement and modernization of the existing system and expansion to remote park

locations.

Locations

City Hall Campus (including City Hall, City Hall Park, Pickleball Courts, Concession Stand,

Maintenance Facilities), Bluebird Park, and Barathaven Park.

1

Basis of Design

Verkada is the basis of design and preferred manufacturer. Approved equal solutions may

be accepted. Requests for approved equals must be submitted at least seven (7) calendar

days before bid opening.

Scope of Work

Provide all labor, materials, software, licensing, network equipment, mounting hardware,

configuration, testing, commissioning, training, documentation, and support required for a

complete operational system.

Base Bid

Replace and upgrade approximately thirty-eight (38) cameras at the City Hall campus

utilizing a cloud-based video management solution.

Alternative Bid Item No. 1

Install no more than two (2) cameras. One (1) camera at Bluebird Park and one (1) camera

at Barathaven Park utilizing a cloud-based solution. If coverage is achievable with one (1)

camera, then pricing should be reflected as such. Include all required infrastructure.

Alternative Bid Item No. 2

Replace and upgrade approximately thirty-eight (38) cameras at the City Hall campus

utilizing a non-cloud or hybrid solution.

Alternative Bid Item No. 3

Install no more than two (2) cameras. Install one (1) camera at Bluebird Park and one (1)

camera at Barathaven Park utilizing a non-cloud or hybrid solution. If coverage is

achievable with one (1) camera, then pricing should be reflected as such. Include all

required infrastructure.

Technical Specifications

Cloud solutions shall provide encryption in transit and at rest, MFA, minimum 30-day

retention, mobile and browser access, AI-search capability, role-based access, audit logging,

firmware support, and configurable retention schedules.

Non-cloud solutions shall provide encryption in transit and at rest, MFA, minimum 30-day

retention, mobile and browser access, role-based access, audit logging, firmware support,

and configurable retention schedules.

Networking and Infrastructure

2

Remote park installations shall include all required trenching, cabling, conduit, poles,

electrical service, surge protection, switches, wireless equipment, and accessories unless

otherwise directed by the City.

Training and Documentation

Provide administrator training, user training, system documentation, warranty information,

escalation procedures, and as-built documentation.

Service and Support

Vendor shall acknowledge support requests within four (4) hours during normal business

hours. Vendor shall provide escalation procedures and support coverage details.

Cybersecurity and Incident Response Requirements

All vendors shall provide documented incident response and breach notification

procedures. Cloud-based vendors shall describe breach notification timelines, security

monitoring, encryption methods, hosting locations, third-party providers, and available

cybersecurity certifications or audits.

End-of-Life Equipment Certification

Bidders shall certify that no end-of-life, end-of-support, or manufacturer-discontinued

components are proposed during the initial contract term. Any component approaching

end-of-life shall be disclosed along with a replacement strategy.

Warranty Requirements

Equipment shall be covered by manufacturer warranty and vendor support for the duration

of the selected contract term.

Existing Equipment Removal

Include removal and proper disposal of existing camera equipment and associated

components unless otherwise directed by the City.

Pricing Requirements

Separate pricing shall be provided for capital equipment, installation/configuration,

licensing/subscriptions, warranty/support, networking/connectivity, optional services, and

financing options if available.

Financing

Financing information may be submitted if available but is not required for responsiveness.

Bid Evaluation and Award

3

The City reserves the right to award the Base Bid only, any combination of Alternative Bid

Items, Alternative Bid Items in lieu of the Base Bid, or reject any and all bids. Clarifications

may be requested. Best and final offers will not be requested.

Insurance Requirements

Successful bidder shall maintain commercially reasonable insurance coverage including

general liability, workers compensation, and automobile liability coverage.

Performance Bond

A Performance Bond equal to one hundred percent (100%) of the contract value shall be

required for contracts with a value of $100,000 or greater.

E-Verify and Non-Collusion

Bidder shall certify compliance with E-Verify requirements and certify that the bid has been

submitted without collusion.

Required Submittals

Technical proposal, equipment schedule, implementation schedule, references, support

plan, warranty information, pricing schedules, and completed bid forms.

4

Appendix A: Camera Location Schedules (Delivered at walkthrough)

Appendix B: Site Maps (Delivered at walkthrough)

Appending C: Bid Response Forms

Bid Pricing Form

Bid Item

Base Bid - Cloud City

Hall

Alt 1 - Cloud

Bluebird/Barathaven

Alt 2 - Non-Cloud City

Hall

Alt 3 - Non-Cloud

Bluebird/Barathaven

3-Year Pricing 5-Year Pricing 10-Year

Pricing

Detailed Cost Breakdown

Capital Equipment: ______________________________

Installation & Configuration: ______________________________

Licensing / Subscription: ______________________________

Warranty & Support: ______________________________

Networking / Connectivity: ______________________________

Optional Services: ______________________________

Financing Information: ______________________________

5

Commodity Codes

• NAICS 561621Security Systems Services (except Locksmiths)

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