Project Information

Bid Title

2026 Concession - Belmont Pool

Issuing Agency

Harrison village

Location

New York

Published Date

Feb 11, 2026

Closing Date

Feb 27, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

2026 Concession - Belmont Pool

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LEGAL NOTICE

REQUEST FOR PROPOSAL

Sealed Request for proposals (RFP) for the Operation of Food and Refreshment

Services at the Ron Belmont Pool, located in West Harrison, NY, will be received by the

Purchasing Department of the Town and Village of Harrison, New York until 11:00 AM

on Friday, February 27, 2026.

Specifications, and proposal documents, may be obtained at www.bidnetdirect.com or

at www.harrison-ny.gov/purchasing/pages/request-for-bidproposals beginning

Wednesday, February 11, 2026 until the closing time and date of opening.

The Town and Village Board reserve the right to accept or reject any and all bids; to

waive any informalities; to re-advertise for new bids or to accept any bid, which is in the

best interest of the Town and Village of Harrison, New York.

Dated: Harrison, New York

February 6, 2026

Purchasing Department

Ron Belmont Pool

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TOWN OF HARRISON

VILLAGE OF HARRISON

ALFRED F. SULLA, JR. MUNICIPAL BUILDING

1 HEINEMAN PLACE

HARRISON, NEW YORK 10528

-------------------------

Telephone: 914-670-3110

Fax: 914-835-2588

Purchasing@Harrison-ny.gov

Purchasing Department

TOWN-VILLAGE OF HARRISON

PURCHASING DEPARTMENT

REQUEST FOR PROPOSAL

Sealed RFP (Request for Proposal) for the Operation of Food and Refreshment Service

at the Ron Belmont Pool located on Casserella Way in West Harrison, NY, from late

May through Labor Day, will be received by the Purchasing Department, until 11:00AM

on Friday, February 27, 2026.

The intent of this proposal is to seek out and select a Licensee who will provide a high-

quality food service at reasonable prices for pool patrons at the Ron Belmont Pool with

an emphasis on customer service.

A task force comprised of appropriate Town-Village of Harrison personnel may, if

necessary, conduct interviews with one or more of the qualified vendors as part of the

final selection process.

Proposal Submission

Proposal submission must include Attachments 1-9, the Non-Collusive Certificate

and Iran Divestment Act. The attached Non-Collusive Certificate must be signed,

notarized and attached to your proposal. All proposal documents must be in a

secondary sealed envelope, labeled with proposal name and date of opening.

Documents must be sent via USPS, UPS, Federal Express or another delivery

service.

All proposals should be sent to:

Town-Village of Harrison

Purchasing Department

1 Heineman Place

Harrison, NY 10528

In the event that the offices of the Town-Village of Harrison are closed, then

proposals will be accepted until the next business day but at the same hour.

Ron Belmont Pool

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Sealed RFP’s (Request for Proposal) For the Operation of a Food and

Refreshment Service at the Ron Belmont Pool

Purpose and Intent

The Town-Village of Harrison is soliciting proposals from interested and qualified

firms and individuals to operate the food and refreshment concession from Memorial

Day through Labor Day at Ron Belmont Pool. The concession stand is located in the

pool complex.

Food, Refreshment and Catering Concession - Summary of Responsibilities

 Operate and maintain the food concession at the Ron Belmont Pool in

accordance with quality standards, which shall be determined at the sole

discretion of the Superintendent of Recreation in conformance with generally

accepted professional standards.

 Provide patrons with high quality food at reasonable prices, all prices subject to

the prior approval of the Superintendent.

 Operate the concession in a professional, clean and an efficient manner, and in

compliance with all Department of Health standards, as well as the standards of

the Department of Public Works, and Recreation Department.

 Provide adequate, trained staff to manage the operation, prepare food and serve

patrons on a daily basis.

 Provide courteous and efficient service emphasizing customer satisfaction: fast

service, hot food and short lines.

License Agreement

The Town-Village of Harrison shall award a license to operate the food and

refreshment concession at Ron Belmont Pool to the successful proposer, in

accordance with a license agreement to be prepared by the Town-Village of

Harrison. This license will be to operate the food and refreshment concession each

year from Memorial Day through Labor Day.

License Term

The License will be for a period of one (1) year from signing of contract, with the

option to renew for two (2) additional one (1) year terms.

License Termination

The Town-Village Board upon recommendation of the Superintendent of Recreation

may terminate the license upon forty-eight (48) hours’ notice.

Alterations

Any changes (including “white outs”) must be initialed, or the item may be

disqualified and the proposal rejected.

Cost Liability

The proposer shall bear all costs associated with submitting the proposal, including

proposal preparation, site visitation, or any travel connected with submission of the

proposal. The Town shall have no liability whatsoever for such costs.

Ron Belmont Pool

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Oral Presentation

Proposers who submit a bid may be required to give an oral presentation of the bid

to the Evaluation Committee. This will provide an opportunity for the bidder to clarify

or elaborate on the written proposal.

Obtaining Essential Information

The Town-Village of Harrison reserves the right to obtain additional information

deemed necessary to determine the ability of the vendor to carry out the obligations

of the agreement. This includes information needed to evaluate the experience and

financial capability of the vendor to complete the requirements of the proposal.

Non-Solicitation

The vendor, by signing the proposal, does hereby warrant and represent that this

agreement has not been solicited, secured or prepared directly or indirectly, in a

manner contrary to the laws of the State of New York and the Town-Village of

Harrison, and that said laws have not been violated and shall not be violated as they

relate to the procurement or the performance of the agreement by any conduct,

including the paying or the giving of any fee, commission, compensation, gift,

gratuity, or consideration of any kind, directly or indirectly, to any Town employee,

officer or official.

Conflict of Interest

The award of a contract is subject to provisions of all Federal, State, and local laws.

All firms must disclose with their bid the name of any officer, director, or agent who is

also an employee of the Town-Village of Harrison. Further, all firms must disclose

the name of any Town employee who owns directly or indirectly, an interest of ten

percent or more in the firm or any of its subsidiaries or affiliates.

Minimum Qualifications of Proposers

Five to seven (5-7) years of continuous experience as an operator of a food

concession business or a restaurant with annual gross sales in excess of $40,000.

Management and Uniforms

The licensee will personally operate the concession area or employ a manager over

18 years old, who will be present at all times. The Superintendent shall have the final

decision on the type of menus to be provided and the hours of operation of the food

concession area. Uniforms identifying concession employees are required and shall

be purchased by licensee.

Contract and Term

A formal written agreement, with specifications, will be entered into between the

parties. The proposal, or any part thereof, submitted by the successful proposer

may be attached to and become a part of the contract. After selection of the

successful proposal, a formal written agreement will be drawn by the Town-Village of

Harrison and will not be binding or in force until signed by both parties and approved

by the Office of the Town Attorney. The term of the License shall be for a three (3)

year period with the option to extend for two additional (1) year terms.

Ron Belmont Pool

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Indemnification and Insurance

The proposer agrees to indemnify and hold free and harmless the Town-Village of

Harrison its officials, employees, and agents from or on account of any and all suits,

actions, or claims for injuries, losses, damages, liabilities, costs, or expenses, of any

kind whatsoever, arising from this ensuing contract or which are incidental to or are

in any way connected with its proposal.

The indemnification provided herein shall obligate the proposer to defend at the

proposer’s own expense or to provide for any defense (as determined by the Town

of Harrison), for any and all claims of liability and all suits, actions, or claims that

may be incurred by the Town of Harrison, in consequence of actions or inaction’s

relating to its proposal or any ensuing contract. By submitting a proposal, the

proposer agrees to comply with the foregoing provisions of indemnity.

If the proposer is awarded the contract, the Town of Harrison and the Licensee shall

be named as insured on all policies obtained by the Licensee and Certificates of

Insurance shall be furnished to the Town of Harrison by the Licensee.

Separate certificates evidencing General Liability (Accord 25), Workers'

Compensation (Form C-105.2), NYS Disability (Form DB 120.1) and Food Product

Liability insurance are required. Specific insurance requirements and coverage

levels will be discussed with the Licensee and are subject to final review and

approval by the Town Attorney's Office.

Utilities

The Licensee will pay for all utilities which are or may be required to operate the

concession. The licensee will agree to pay the Town a fee of Eight Hundred Fifty

dollars ($850.00) per annum in exchange for electrical and gas service.

Records & Audits

The Licensee shall keep the books of accounts and records of all operations and

establish a system of bookkeeping and accounts in a manner considered to be in

conformance with generally accepted accounting principles according to the

American Institute of Certified Public Accountants, and shall permit inspection of

said books and records by the Town as often as deemed necessary in the opinion of

the Superintendent of Recreation. Licensee shall maintain all supporting records

incident thereto including, but not limited to, tax reports, Federal and State tax

returns, banking records, sales records, cash receipts journals, and all financial

records relating to boarders. All such books and records shall be retained and

preserved by the Licensee for a period of thirty-six (36) months after the end of the

License Year to which they relate and shall be subject to inspection and audit by the

Town and its agents at the Licensed Premises upon reasonable advance notice to

the Licensee.

The Licensee shall be obliged to disclose the location of all of its books and records

pertaining to the operation of its License with the Town. The Town shall have the

right to have its auditors make a special audit of all such books and records of the

Licensee pertaining to all income generated from Licensee’s operation of the

Licensed Premises, wherever located, and whenever deemed necessary by the

Superintendent.

Ron Belmont Pool

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