Project Information

Bid Title

Two (2) Chevrolet Silverado 2500 or Equivalent

Issuing Agency

City of Ventura

Location

California

Published Date

May 28, 2026

Closing Date

Jun 17, 2026

Government Level

State & Local

Status

Closed

Ref. #

B-130000883

Original Source

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Bid Documents

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Project Description

Bid Number:	B-130000883
Bid Title:	Two (2) Chevrolet Silverado 2500 or Equivalent
Category:	Vehicles, Fuel & Maintenance
Status:	Open

Description: Notice is hereby given that sealed bids will be received at the Purchasing and Contracts Division for Two (2) New, Unused 2026 or Newer, 4x4 Full Size pick-up Truck, Extended Cab, Utility Service Bed, Chevrolet Silverado 2500 or Equivalent, in accordance with Specification No. 318/841 and this Invitation to Bid. Closing Time and Date One (1) hard copy bearing signatures delivered in a SEALED envelope titled “ITB No. B-130000883” and one (1) PDF electronic copy sent via email to the Purchasing Representative must be submitted prior to: Wednesday June 17, 2026, at 4:00 PM Sealed bids shall be delivered by courier, express mail, or in person to: Purchasing and Contracts Division City of San Buenaventura 501 Poli Street, Room 102 Ventura, CA 93001 Publication Date/Time: 5/28/2026 12:00 AM Closing Date/Time: 6/17/2026 4:00 PM Contact Person: Patricia Zavala [email protected] (805)658-4710 Related Documents: ITB No. B-130000883- Two (2)Chevrolet Silverado 2500 or Equivalent

Attachment Preview

City of San Buenaventura

Invitation to Bid (ITB) No. B-130000883

Thursday May 28, 2026

Notice is hereby given that sealed bids will be received at the Purchasing and Contracts Division for

Two (2) New, Unused 2026 or Newer, 4x4 Full Size pick-up Truck, Extended Cab, Utility Service

Bed, Chevrolet Silverado 2500 or Equivalent, in accordance with Specification No. 318/841 and

this Invitation to Bid.

Closing Time and Date

One (1) hard copy bearing signatures delivered in a SEALED envelope titled “ITB No. B-130000883”

and one (1) PDF electronic copy sent via email to the Purchasing Representative must be submitted

prior to:

Wednesday June 17, 2026, at 4:00 PM

Sealed bids shall be delivered by courier, express mail, or in person to:

Purchasing and Contracts Division

City of San Buenaventura

501 Poli Street, Room 102

Ventura, CA 93001

No oral, telegraphic, electronic, facsimile, or telephonic proposals or modifications will be considered.

Bids received after the scheduled submittal deadline will not be accepted. Bids postmarked prior to

submittal deadline, but received after the deadline, will not be accepted.

Copies of the bid package and subsequent addenda may be obtained at

www.cityofventura.ca.gov/bids.

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INSTRUCTION TO BIDDERS

ITB No. B-130000883 Two (2) New, Unused 2026 or Newer, 4x4 Full Size pick-up Truck,

Extended Cab, Utility Service Bed, Chevrolet Silverado 2500 or Equivalent

SCOPE:

Bids are hereby requested for Two (2) New, Unused 2026 or Newer, 4x4 Full Size pick-up Truck,

Extended Cab, Utility Service Bed, Chevrolet Silverado 2500 or Equivalent

AWARD CRITERIA:

a. Literature:

Full technical information on the equipment bid shall be provided with your bid. Letters containing

blanket statements or non-technical advertising brochures are not acceptable.

b. Award:

This bid will be awarded in accordance with the following criteria:

i.

Proven Performance

Emphasis will be placed on the background, experience, and stability of the company. The

evaluation will focus on the company’s user references and their overall satisfaction with the

item bid.

ii.

Support

The extent of the operator and service training, availability of parts, warranty, and overall vendor

support will be analyzed.

iii. Specifications

The availability of the item bid to meet the specifications outlined herein will be evaluated in

terms of technical capabilities, flexibility, reliability, maintainability, and operational cost.

iv. Timely Delivery

Vendor’s ability to supply the item bid as defined herein, in a timely manner will be an important

consideration.

QUESTION AND ANSWER PERIOD

All questions regarding this Invitation to Bid (ITB) shall be submitted via email to Patricia Zavala, Senior Buyer,

in the Purchasing and Contracts Division at pzavala@cityofventura.ca.gov PRIOR to Monday June 8, 2026, at

3:00 PM. Any questions submitted after the deadline shall be rejected. Any response will be in the form of an

addendum.

REQUIRED DOCUMENTATION:

The following pages must be completed in their entirety and returned with your bid for consideration:

• Specifications

• Quotation Sheet with References

• Bidder’s Statement of Past Contract Disqualifications

• Exceptions and Deviations to the Invitation to Bid

•

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• Attachment “A” City of Ventura Terms and Conditions for Supplies and Non-Professional

Services.

• Attachment “B” Small Local Business Certification (if applicable)

• Bidder shall certify they have reviewed any and all addendum by including a signed copy of

the addenda with the bid.

The following is required upon successful award of bid:

• Form W9

• City of Ventura Business License

COMMUNICATION WITH CITY STAFF:

Any communication with City staff, except for the Purchasing and Contracts Division, regarding this RFP is

prohibited. Disregard of this provision could result in rejection of the proposal.

The City shall be the sole judge of the successful bidder hereunder. The City reserves the

right to reject any or all bids.

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CITY OF SAN BUENAVENTURA

GENERAL PROVISIONS FOR STANDARD FORM CONTRACTS

Please Read Carefully

These provisions are part of your Bid/Proposal/Quotation and any resultant Contract

Definitions:

A. “Bidder” or “Contractor” is any individual, partnership, or corporation that submits a bid, proposal, or quotation.

B. “Bid,” “Proposal,” or “Quotation” shall hereafter be referred to as “Bid.”

C. “Assistant Finance Director” shall mean the Assistant Finance Director or designee.

The Bidder agrees that:

A. Bidder has carefully examined the specifications, and all provisions relating to the item(s) to be furnished or the work to

be done;

B. Bidder understands the meaning, intent, and requirements of the items to be furnished or work to be done; and,

C. Bidder will enter into a written contract and furnish the item(s) or complete the work required in the time specified, in strict

conformity with the specifications of the City of San Buenaventura (“City”) for the prices quoted.

1. Prices:

All prices and notations must be in ink or typewritten. Mistakes may be crossed out and corrections typed or written in with ink

adjacent to the error. The person signing the bid must initial corrections in ink.

Bids shall indicate the unit price extended to show the total price for each item bid. Any difference between the unit price extended

and the total price shown for all items bid shall be resolved in favor of the unit prices.

2. Bidder’s Security: NOT REQUIRED A bid deposit in an amount equal to at least 10% of the bid may be required as a bid

security by the City. The bid security may only be in cash, a cashier’s check, a certified check made payable to the City, or a

bid bond. If the bid security is a bond, it shall be executed by an insurer authorized to issue surety bonds in the State of California.

The bid security must be executed by the Bidder and enclosed with the bid in the sealed bid envelope.

3. Faithful Performance Bond: NOT REQUIRED

If required, the Bidder will furnish the City with a surety bond conditioned upon the faithful performance of the contract. This may

take the form of a bond executed by a surety company authorized to do business in the State of California and approved by the City,

an endorsed Certificate of Deposit, or a money order or a certified check drawn on a solvent bank. The bond shall be in a sum equal

to one hundred percent (100%) of the amount of the contract price. Such bond or deposit shall be forfeited to the City in the event

that bidder receiving the contract shall fail or refuse to fulfill the requirements and all terms and conditions of the contract.

4. Items Offered:

If the item offered has a trade name, brand, and/or catalog number, such shall be stated in the bid. If the Bidder proposes to furnish

an item of a manufacturer or bidder other than that mentioned on the face hereof, Bidder must specify maker, brand, quality, catalog

number, or other trade designation. Unless such is noted on the bid form, it will be deemed that the item offered is that designated

even though the bid may state “or equal.”

5. Brand Names:

Whenever reference to a specific brand name is made, it is intended to describe a component that has been determined to best meet

operational, performance, or reliability standards of the City, thereby incorporating these standards by reference within the

specifications. These specifications are not meant to limit the Bidder. They are guidelines to minimum qualifications. The Bidder

shall indicate their compliance or non-compliance for each line of the specification. Any deviations from the specifications, or where

submitted literature does not fully support the meaning of the specifications, must be clearly cited in writing by the Bidder.

An equivalent (“or equal”) may be offered by the Bidder, subject to evaluation and acceptance by the City. It is the Bidder’s

responsibility to provide, at Bidder’s expense, samples, test data, or other documentation the City may require to fully evaluate and

determine acceptability of an offered substitute. The City reserves the right to reject a substituted component that will not meet or

exceed City specifications.

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6. Samples:

Samples may be required for bid evaluation and testing purposes. Bidders agree to provide samples within forty-eight (48) hours

upon request and at no additional cost to the City.

7. Verification of Quotations:

Prices must be verified prior to bid submittal, as withdrawal or correction may not be permitted after the bid has been opened.

8. Firm Prices:

Prices on bid shall be firm prices not subject to escalation. In the event the specifications provide for escalation, the maximum limit

shall be shown, or the bid shall not be considered. In the event of a decline in market price below a price bid, the City shall receive

the benefit of such decline.

9. Alternative Bids:

To be responsive, Bidder must submit a bid that meets all specific bid requirements. Once Bidder has proposed a product which is

responsive to the specification, Bidder may include with the bid any additional bids or alternative products that Bidder believes can

meet or exceed the City’s requirements and that may offer additional advantages, benefits, or cost savings. The City reserves the

right to evaluate, and accept or reject, such alternatives as though they were part of the original specifications without advertising

for further bids, when in the best interests of the City. Any awards so made will be based on operational and cost analysis

considerations that would result in the optimum economic advantage to the City.

10. Confidential Information:

Any information deemed confidential or proprietary should be clearly identified by the Bidder as such. It may then be protected and

treated with confidentiality only to the extent permitted by law. Otherwise the information shall be considered a public record.

Information or data submitted with a bid will not be returned.

11. Quality:

Unless otherwise required in the specifications, Bidder shall assume that all goods furnished shall be new and unused.

12. Tropical Hardwoods:

Bidder shall not provide any tropical hardwood items to the City.

13. Modification or Withdrawal of Bids:

Bids may be modified or withdrawn by written notice sent by regular U.S. mail or email and received by the Purchasing and Contracts

Section of the City’s Finance & Technology Department prior to the exact hour and date specified for receipt of bid. A bid may also

be withdrawn in person by a bidder, or bidder’s authorized representative, prior to the exact hour and date set for receipt of bids.

Telephone withdrawals are not permitted.

14. Late Bids:

Bids received after the exact time and date specified for receipt will not be considered.

15. Mistake in Bid:

(a) If the Bidder discovers a mistake in the bid prior to the hour and date specified for receipt of bid, Bidder may correct the mistake

by modifying or withdrawing the bid in accordance with Section 13 above.

(b) If prior to the issuance of a purchase order or a contract, the apparent low bidder discovers a mistake in the bid of a serious and

significant nature which is unfavorable to Bidder, Bidder may request consideration be given to modify the bid if it remains the

lowest, responsive, and responsible bid. The right is reserved by the City to reject any and all requests for correction of mistakes in

bids received after the hour and date of the bid closing. The decision of the Assistant Finance Director is final with regard to

acceptance or rejection of requests for correction of bids.

16. Signature:

All bids shall be signed and the title and firm name indicated. A bid by a corporation shall be signed by an authorized officer,

employee, or agent, and indicate his or her title.

17. Litigation Warranty:

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