Project Information

Bid Title

EDDY COUNTY COURTHOUSE EXTERIOR RENOVATION

Issuing Agency

Eddy County

Location

New Mexico

Published Date

Mar 23, 2026

Closing Date

Apr 23, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 25-09 R

Original Source

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Bid Documents

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Project Description

Bid Number:	RFP 25-09 R
Bid Title:	EDDY COUNTY COURTHOUSE EXTERIOR RENOVATION
Category:	Eddy County Bids
Status:	Open

Description: The Contractor is to complete the construction/renovation of the exterior of the existing four-story courthouse building located at 102 N Canal Street, Carlsbad, NM 88220. The building is currently occupied on an existing site and will include selective demolition, dismantling, removal, and restoration of exterior finish systems, exterior wood, roof components, windows, and doors. Publication Date/Time: 3/23/2026 9:30 AM Closing Date/Time: 4/23/2026 2:00 PM Related Documents: RFP 25-09 R Eddy County Courthouse Exterior Renovation

Attachment Preview

EDDY COUNTY

STATE OF NEW MEXICO

REQUEST FOR PROPOSALS 25-09 R

Eddy County Courthouse Exterior Renovation

Commodity Codes: 909-22; 909-30; 912-00; 913-00;

EDDY COUNTY

101 W. GREENE ST.

CARLSBAD, NM 88220

RFP Release Date: March 23, 2026

PROPOSAL DUE DATE: April 23, 2026, 2:00 P.M. Mountain Time

TABLE OF CONTENTS

I. INTRODUCTION

5

A. PURPOSE OF THIS REQUEST FOR PROPOSALS

5

B. PROCUREMENT ADMINISTRATOR

5

C. DEFINITION OF TERMINOLOGY

5

D. BIDDING DOCUMENTS

8

II. CONDITIONS GOVERNING THE PROCUREMENT

9

A. SEQUENCE OF EVENTS

9

B. EXPLANATION OF EVENTS

9

C. GENERAL REQUIREMENTS

12

III. RESPONSE FORMAT AND ORGANIZATION

16

A. NUMBER OF RESPONSES

16

B. NUMBER OF COPIES

16

C. PROPOSAL FORMAT FOR EACH VOLUME

16

1. VOLUME I: TECHNICAL PROPOSAL FORMAT ...............................................................................16

2. VOLUME II: BUSINESS/PRICE PROPOSAL FORMAT .....................................................................17

IV. SECURITY AND BONDS

19

A. BID SECURITY BOND FOR PRICE PROPOSAL

19

B. SECURITY BOND FOR FAITHFUL PERFORMANCE

20

C. TIME OF DELIVERY AND FORM OF BONDS

20

V. EVALUATION

20

A. EVALUATION POINTS SUMMARY

20

B. EXPLANATION OF EVALUATION FACTORS

21

1. Past Performance......................................................................................................................................21

2. Project Staffing.........................................................................................................................................22

3. Management Plan.....................................................................................................................................22

4. Health and Safety .....................................................................................................................................22

5. Price .........................................................................................................................................................22

6. NM Native American Resident Contractor, NM Veterans’ Resident Contractor, or NM Resident

Contractor .................................................................................................................................................23

7. Oral Presentations. ...................................................................................................................................23

C. EVALUATION PROCESS

23

VI. APPENDICES

24

APPENDIX A – STATEMENTS OF QUALIFICATIONS

26

Attachment A: Project Experience of similar complexity and scope ...............................................................35

Attachment B: Resident, Business, and/or Veteran Preference Certificate.......................................................36

RFP 25-09: Eddy County Courthouse Exterior Renovation

3

Attachment C: Resumes of Key Project Personnel ..........................................................................................37

Attachment D: Project Management Wire Diagram (Organizational Chart)....................................................38

Attachment E: Federal/State/Local Agency Project List ..................................................................................39

Attachment F: Bid Bond and Surety Letter ......................................................................................................40

Attachment G: Safety Program.........................................................................................................................41

Attachment H: Letters from Insurance Carriers for EMR and ACORD...........................................................42

Attachment I: Quality Assurance Program .......................................................................................................43

Attachment J: Substantiation of Non-violation of Labor Codes.......................................................................44

Attachment K: Written Affirmative Action Policy ...........................................................................................45

Attachment L: Management Plan .....................................................................................................................46

Attachment M: Clarifications, and Explanations..............................................................................................47

Attachment N: Additional Information.............................................................................................................48

APPENDIX B - SUBCONTRACTOR LISTING FORM

49

APPENDIX C - PRICE PROPOSAL

51

APPENDIX D - CAMPAIGN CONTRIBUTION DISCLOSURE FORM

54

APPENDIX H - LETTER OF TRANSMITTAL

56

APPENDIX H.a - AFFIDAVIT OF NON-COLLUSION

58

APPENDIX H.b - ACKNOWLEDGEMENT OF RECEIPT FORM

59

APPENDIX H.c - STATEMENT OF COMPLIANCE

60

APPENDIX H.d - CONFLICT OF INTEREST DECLARATION

61

APPENDIX I – RFP

62

APPENDIX J – SAMPLE CONTRACT IN PARTS A, B, C, AND EXHIBIT A&B

66

APPENDIX K – ALTERNATE CONTRACT TERMS AND CONDITIONS

67

Attachment A: PROJECT DRAWINGS ..........................................................................................................68

Attachment B: PROJECT SPECIFICATION MANUAL ................................................................................70

RFP 25-09: Eddy County Courthouse Exterior Renovation

4

IMPORTANT: For large proposals, ensure you allow yourself adequate time for a successful submission.

I. INTRODUCTION

A. PURPOSE OF THIS REQUEST FOR PROPOSALS

The purpose of the Request for Proposals (RFP) is to solicit sealed proposals in order to establish a contract

through competitive negotiations for the purchase of Construction Services based on the scope of work

described below. All potential Offerors are to read, understand and accept the requirements of this RFP.

SCOPE OF PROCUREMENT AND BACKGROUND INFORMATION

This procurement shall be under the Competitive Sealed Proposals per New Mexico Administrative Code

(NMAC) 1.4.8 and will result in one award. This procurement will result in a contractual agreement between

two parties; the procurement may ONLY be used by those two parties exclusively.

The RFP documents consist of all the documents listed in the Table of Contents and all said documents are

incorporated in this RFP by reference. Eddy County reserves the right to reject any or all proposals.

PROJECT INFORMATION:

The Contractor is to complete the construction/renovation of the exterior of the existing four-story courthouse

building located at 102 N Canal Street, Carlsbad, NM 88220. The building is currently occupied on an existing

site and will include selective demolition, dismantling, removal, and restoration of exterior finish systems,

exterior wood, roof components, windows, and doors.

The Maximum Allowable Construction Cost (MACC) for this project is $5,200,000.00 before NM Gross

Receipt Taxes.

B. PROCUREMENT ADMINISTRATOR

1. The Eddy County/Administration Department has assigned a Procurement Administrator who is

responsible for the conduct of this procurement whose name, address, telephone number and e-mail

address are listed below:

Eddy County Administration Department

Attn: AdriAnne Granger, Procurement Administrator

101 W. Greene St.,

Carlsbad, New Mexico 88220

Phone: (575) 887-9511 Ext. 2525

E-mail: agranger@co.eddy.nm.us

2. Any inquiries or requests regarding this procurement should be submitted, in writing, to the

Procurement Administrator. Offerors may contact ONLY the Procurement Administrator regarding this

procurement. Other County employees or Evaluation Committee members do not have the authority to

respond on behalf of the County.

C. DEFINITION OF TERMINOLOGY

This paragraph contains definitions and meanings that are used throughout this Request for Proposals (RFP),

including appropriate abbreviations.

“Agency” means Eddy County.

“Architect” means a member of the project team who is a New Mexico licensed architect and is responsible

for the architectural services.

“Award” means the final execution of the contract document.

RFP 25-09 R: Eddy County Courthouse Exterior Renovation

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Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction

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