Project Information

Bid Title

Middlesex Water Authority Dove Haven Water Main Replacement

Issuing Agency

Middlesex County

Location

Virginia

Published Date

Jun 15, 2026

Closing Date

Jul 2, 2026

Government Level

State & Local

Status

Closed

Ref. #

MWA2026-01

Original Source

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Project Description

Bid Number:	MWA2026-01
Bid Title:	Middlesex Water Authority Dove Haven Water Main Replacement
Category:	IFB
Status:	Open

Description: The Middlesex Water Authority (MWA) invites bids\ from qualified firms (Offerors) to perform the Dove Haven Water Main Replacement. See Specs and plans for details, but in general, the project includes: Furnish and install the proposed water main improvements complete in place, including approximately 350 LF of 2.5-inch Type K hard copper water main and 550 LF of 2-inch HDPE DR 11 water main, connections to existing main and meters, water services, curb stop and box, fittings, transition couplings, flushing hydrant/blow-off, tracing wire, warning tape, bedding, excavation, backfill, testing, disinfection, flushing, and all related appurtenances. Publication Date/Time: 6/15/2026 10:00 AM Closing Date/Time: 7/2/2026 2:00 PM Submittal Information: Please provide your bid form to the address noted. Bid Opening Information: Bid opens Thursday7-2-2026 2PM Pre-bid Meeting: None Contact Person: Chip England 44 Oaks Landing Road PO Box 1268 Saluda, Va. 23149 Email: c.england@co.middlesex.va.us Download Available: yes Fee: 0 Plan & Spec Available: Download, or email c.england@co.middlesex.va.us Any technical difficulties, please contact 804-758-4330 for Business Hours: 8:30-4:30 M-T Related Documents: IFB MWA2026-01 - Dove Haven Waterline Replacement 20260611 (with Plans and Specs)

Attachment Preview

INVITATION TO BID

MWA2026-01

Middlesex Water Authority

Dove Haven Water Main Replacement

Deltaville, VA 23043

Issued June 15, 2026

Responses due by

July 2, 2026 at 2:00 P.M

Reply to:

Middlesex Water Authority

Chip England

44 Oaks Landing Road

PO Box 1268

Saluda, Va. 23149

Email: c.england@co.middlesex.va.us

1

IFB Number:

Title:

Invitation to Bid MWA2026-01

Middlesex Water Authority

Dove Haven Water Main Replacement

Issue Date:

Proposal Due Date:

June 15, 2026

July 2, 2026 at 2:00 P.M

The Middlesex Water Authority (MWA) invites bids\ from qualified firms (Offerors) to

perform the Dove Haven Water Main Replacement. Bids will be received by Thursday,

July 2, 2026 at 2:00 pm prevailing time. Bids received after the announced time and

date for receipt will remain unopened. Bid documents are available on the County’s

website at www.co.middlesex.va.us under the Business Tab.

Please provide your bid form to the address below. Please clearly mark your bid as

ITB MWA2026-01 (Dove Haven Water Main Replacement)

If using the United States Postal Service

Middlesex Water Authority

Attention Chip England

PO Box 1268

Saluda, Virginia 23149

For methods that will not use a PO Box

Middlesex Water Authority

Attention Chip England

44 Oaks Landing Road

Saluda, Virginia 23149

In lieu of submitting paper bids, bidders may email a bid, in PDF form only, to

c.england@co.middlesex.va.us. The official date and time used in receipt of responses is

the timestamp associated when emails are received. Type “ITB MWA2026-01 Dove Haven

Water Main Replacement” in the subject line. Ensure electronic delivery by verifying you

receive an acceptance receipt.

2

SPECIFICATIONS

Invitation to Bid MWA2026-01

PROJECT:

Middlesex Water Authority

Dove Haven Water Main Replacement

PLACE:

Deltaville, VA 23043

SUBMIT RESPONSES TO:

Chip England, Executive Director

Middlesex Water Authority

P.O. Box 1268

44 Oaks Landing Road

Saluda, VA 23149

OR

In lieu of submitting paper bids, bidders may email a bid, in PDF form only, to

c.england@co.middlesex.va.us. The official date and time used in receipt of responses

is the timestamp associated when emails are received. Type the ITB number and

name in the subject line- “ITB MWA2026-01 Dove Haven Water Main Replacement.”

Please ensure electronic delivery by verifying you receive an acceptance receipt.

BID DUE DATE: Thursday July 2, 2026 @ 2:00 P.M.

Sealed bids will be received through the Bid Due Date and time as stated above, in the

Middlesex Water Authority Offices. Envelopes are to be marked “ITB MWA2026-01 Dove

Haven Water Main Replacement.” Bid opening will take place in the Middlesex Water

Authority office located at 44 Oaks Landing Road, Saluda, Virginia.

______________________________________________________________________

I. SCOPE OF WORK

A. The Middlesex Water Authority (MWA) was established in 2014 and consists of a

water system that runs from two wells located off Urbanna Road to the eastern

edge of Deltaville and Stingray Point. Collectively, the two wells have a source

capacity of 1,152,000 gpd supplying the water system which currently has a

383,526 gpd permitted capacity. The system serves properties along Urbanna

Road, General Puller Highway, and numerous properties located along secondary

and private roads in the Deltaville area. Currently, MWA serves approximately 740

customers.

B. The Middlesex Water Authority, (MWA), is seeking qualified contractors to

construct the Dove Haven Water Main Replacement project.

3

Middlesex County, Virginia

C. The scope of work bid specifications and plans are included in Appendix A.

II ADDITIONAL INFORMATION

A. Work is primarily to be done between the hours of 8:00 A.M. - 4:30 P.M, please

advise of any special considerations you may have.

B. Work is to be done within existing public rights-of-way and utility easements.

Any required VDOT permits or other permits associated with the work are the

responsibility of the Contractor.

C. The Contractor shall ensure that its staff is drug free. No alcohol or drug use

shall be permitted on County property. Smoking is not allowed in County

buildings. Staff employed by the Contractor shall not work in any County

building while under the influence of non-prescribed drugs and only if consistent

with the usage restrictions of prescribed drugs.

D. Questions are to be submitted via email to c.england@co.middlesex.va.us, no

later than 4:30 PM, June 24, 2026.

III BID INFORMATION

A. INDEMNIFICATION/HOLD HARMLESS

The bidder (s) awarded shall indemnify, defend and hold the MWA, and all of its

respective officers, agents and employees harmless against any and all claims,

actions, demands, losses, liabilities, and damages of whatsoever kind or nature,

whether prosecuted by Awarded Bidder(s) or by third parties, resulting from any

act, action, or omission (except if caused by the willful misconduct of MWA and its

agents), including but not limited to personal injuries including death, property

damage or any other loss to the extent arising out of, incidental to or in any way

connected to the awarded bidder(s) activities on or its use and occupation of the

Site. The provisions of this Article shall survive the Term of this Contract as such

provisions may relate to Awarded Bidder’s obligation to indemnify, defend and hold

harmless the State of Virginia, the MWA, and all of their respective officers, agents

and employees from and against any claim or demand that arose during the time

this Contract was in force and effect.

B. INSURANCE

The Contractor shall maintain and provide evidence of having worker's

compensation insurance at the time of signing the contract.

The Contractor acknowledges that he is an independent contractor, and not an

agent or employee of the MWA. The Contractor further agrees to indemnify and

hold harmless the MWA, its officers, agents, officials and employees free from any

loss, claim, demand, liability, cost or suit of whatsoever nature arising out of or in

any way related to the work to be performed by the Contractor herein. The

Contractor shall procure, and shall maintain throughout the life of the Contract,

Workers Compensation and Commercial General Liability Insurance, and shall

provide the County with proof of same. These insurances shall be in the following

amounts:

4

Middlesex County, Virginia

General Aggregate

Each Occurrence

Personal & Adv. Injury

Each Occurrence

$2,000,000.00

$1,000,000.00

$1,000,000.00

$1,000,000.00

C. PRESERVATION OF PROPERTY

The Awarded Bidder(s) shall preserve and protect from damage all public and

private property located in the offices and buildings as noted, excepting natural

wear and tear of surfaces and equipment occurring as a result of the lawful use

thereof by the Awarded Bidder(s) for the purposes contracted. Whenever such

property is damaged due to the activities of the Awarded Bidder(s), it shall be

immediately restored to a condition similar or equal to the condition that existed

before such damage or injury occurred. Repair or restoration of the damaged

property shall be accomplished at the Awarded Bidder’s sole expense and in a

manner acceptable to the owner thereof.

The Awarded Bidder(s) shall at all times conduct their operations in such a manner

and in such sequence as to ensure the least practicable interference with

employees and the public visiting the County buildings.

D. TIMELINE

To be considered, bids must be received by the due date noted below and on the

Invitation to Bid. Bids received after the specified time will be returned unopened.

The tentative timeline is as follows:

June 15, 2026

June 24, 2026

June 25, 2026

July 2, 2026 2PM

July 6 – July 10

July 16, 2026

July 20, 2026

September 30, 2026

Bid advertised and posted

Deadline for submitted questions / clarifications by

potential bidders – ALL questions must be

submitted, via email to a.ricardi@co.middlesex.va.us

Answers provided to any questions/clarifications

Bids due MWA Office

Bids reviewed and references checked

Bid awarded by MWA Board of Directors

Expected date for Issuance of Notice to Proceed

Expected completion date

E. BID SIGNATURE REQUIRED

All bids must be signed by a representative with the authority to bind the company

with his/her signature.

F. PRICES ARE FIRM

Bid prices will be assumed firm for 90 days after the opening of the bids unless

otherwise stated by MWA or the bidder.

G. CHANGE ORDER

5

Middlesex County, Virginia

Commodity Codes

• NAICS 237110Water and Sewer Line and Related Structures Construction

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