Project Information

Bid Title

Professional Engineering Services - 69kv Transmission Line

Issuing Agency

City of Stillwater

Location

Oklahoma

Published Date

Apr 4, 2025

Closing Date

Apr 30, 2025

Government Level

State & Local

Status

Closed

Ref. #

10-2025

Original Source

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Bid Documents

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Project Description

Bid Information

Type	Request for Qualifications/Proposals
Status	Issued
Number	10-2025 (Professional Engineering Services - 69kv Transmission Line)
Issue Date & Time	4/4/2025 08:30:01 AM (CT)
Close Date & Time	4/30/2025 03:00:00 PM (CT)
Question Cut Off Date	4/23/2025 05:00:00 PM (CT)
Notes	General Information The Stillwater Utilities Authority (SUA), Stillwater, Oklahoma seeks qualifications and proposals from professional and qualified individuals and firms to provide plans, specifications, bidding, and construction phase services to rebuild 2.75 miles of 69kV transmission line and to demolish two circuits of 69kV transmission line totaling 1.45 miles. The SUA reserves the right to reject any or all submissions and to waive irregularities therein. It shall be clearly understood that any costs incurred by responding to this request for qualifications and proposals are at the Respondent's own risk and expense. The SUA shall not be liable for reimbursement to the Respondent for any expense so incurred, regardless of whether the proposal is accepted. Questions about the RFP should be submitted through the Ionwave portal and will be answered on the portal. Oral discussions are encouraged for clarification purposes; however, respondents shall not rely on oral responses to questions. No oral statements by any person shall modify or otherwise affect the provisions of this Request for Proposals and/or any contract resulting therefrom. All modifications, addenda or amendments must be made in writing by the SUA. Preliminary Project Overview The following outlines the general scope of construction and demolition activities anticipated for this project. These details serve as a preliminary framework, and the selected engineering firm will be responsible for refining the design, identifying any necessary modifications, and ensuring a comprehensive and technically sound approach. Any recommendations for alternative solutions, enhancements, or adjustments should be included in the proposal. General Construction Scope Replacement – Virginia & Jardot to Stillwater 69 Replace three 80’ Class 1 dead-end wood poles with steel. Replace forty-five 80’ Class 1 tangent wood poles with steel. Reconductor 2.75 miles from 636 AAC to 795 ACSR. Install OPGW and splice box at both ends (splicing by others). Replace all hardware and install new crossarms where present. Transfer all attachments to new structures. Demolition Scope Virginia – Perkins to Jardot Install new down guys at both ends. Remove 1 mile of 636 AAC conductor, shield wire, and associated hardware. Top 18 poles 2 feet above the crossarm and install split bolts. Lakeview – Husband to Perkins Install new down guy at the east end. Remove 0.45 miles of 636 AAC conductor, shield wire, and associated hardware. Top 7 poles 2 feet above the crossarm and install split bolts. Minimum Qualifications Qualified respondents will be firms and/or individuals that are Oklahoma licensed professional engineers who specialize in electric transmission systems and demonstrate specific relevant experience with high voltage transmission line design, specifications, and construction management. Project Schedule The overall project schedule is tentative (except for the last day for questions and the response due date) and will be adjusted as needed: Last day for questions - 5:30 PM April 23, 2025 Responses due – 3:00 PM, April 30, 2025 Review and evaluation of responses – April/May 2025 Schedule interviews (if needed) – May/June 2025 Notification of selection – June/July 2025 Evaluation Qualifications will be evaluated based on the responses to criteria listed under the attributes tab. An evaluation matrix is included under the attachments tab that shows the point value for each of the evaluation criteria. The top ranked consultant(s) may be invited for an oral interview. If interviews are conducted, they will be a part of the overall evaluation and selection.  A contract will be negotiated with the selected consultant. Evaluators will make a recommendation to the General Manager and/or SUA Trustees as appropriate under City procurement policy. The General Manager/SUA Trustees will make the final selection. The General Manager and/or SUA Trustees reserves the right to reject all proposals, or parts of proposals as may be in the best interests of the SUA.

Contact Information

Name	John McClenny
Address	723 S. Lewis Street Stillwater, OK 74074 USA
Phone
Fax
Email	john.mcclenny@stillwater.org

Bid Documents

Document name	Format
Bid Invitation	Acrobat / PDF	BINVAVL	8324333

Bid Attachments

File Name	Description	File Size
General Terms.pdf (please login to view this document)	General Terms	125 KB	315287	6448543
Non Collusion Affd.pdf (please login to view this document)	Non-Collusion Affidavit	118 KB	315287	6448548
Business Relationships Affd.pdf (please login to view this document)	Business Relationship Affidavit	115 KB	315287	6448722
Special Requirements.pdf (please login to view this document)	Special Requirements - Insurance	109 KB	315287	6147070
Evaluation Rubric.pdf (please login to view this document)	Evaluation Rubric	126 KB	315287	6570644

Commodity Codes

• NAICS 541330Engineering Services

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