Project Information

Bid Title

On-Call Tree Services

Issuing Agency

Enfield town

Location

Connecticut

Published Date

Apr 9, 2026

Closing Date

Apr 30, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	On-Call Tree Services
Category:	Town of Enfield, Public Works
Status:	Open
Bid Recipient:	Director of Finance, Town of Enfield, 820 Enfield Street, Enfield, CT 06082

Description: TOWN OF ENFIELD, CONNECTICUT REQUEST FOR PROPOSALS DEPARTMENT OF PUBLIC WORKS ON-CALL TREE SERVICES April 09, 2026 Sealed proposals for the services named above will be received at the office of the Director of Finance until 11.00 a.m. EST on Thursday, April 30, 2026. Thereafter, proposals will be opened in public and read aloud or opened and read aloud pursuant to the applicable provisions of the Governor's Executive Orders. Responses received after that date and time will not be accepted. Beginning Thursday, April 09, 2026, specifications and proposal documents may be obtained from Carl Johnson, Deputy Director of Public Works - Capital Projects & Administration, at (860) 763-8806 or the Town's website, https://enfield-ct.gov/Bids.aspx . The Town of Enfield reserves the right to accept or reject any, all, or any part of proposals, to waive formalities or informalities, and to make an award that is deemed to be in the best interests of the Town. The Town is an Affirmative Action/Equal Opportunity Employer. Disadvantaged, minority, small and women-owned business enterprises are encouraged to respond. John A. Wilcox, Director of Finance EOE/AA Publication Date/Time: 4/9/2026 8:00 AM Closing Date/Time: 4/30/2026 11:00 AM Pre-bid Meeting: N/A Contact Person: Carl R. Johnson, CCMO Deputy Director – Capital Projects & Administration Department of Public Works Town of Enfield 40 Moody Road Enfield, CT 06082 Phone: (860)763-8806 cajohnson@enfield.org Fee: N/A Miscellaneous: Direct all questions regarding this RFP to Carl Johnson, Deputy Director of Public Works via phone at (860)763-8806 or email at cajohnson@enfield.org. Related Documents: RFP Specs - On-Call Tree Services 2026

Attachment Preview

TOWN OF ENFIELD, CONNECTICUT

REQUEST FOR PROPOSALS

DEPARTMENT OF PUBLIC WORKS

ON-CALL TREE SERVICES

April 09, 2026

Sealed proposals for the services named above will be received at the office of the Director of Finance

until 11.00 a.m. EST on Thursday, April 30, 2026. Thereafter, proposals will be opened in public and read

aloud or opened and read aloud pursuant to the applicable provisions of the Governor's Executive

Orders. Responses received after that date and time will not be accepted.

Beginning Thursday, April 09, 2026, specifications and proposal documents may be obtained from

Carl Johnson, Deputy Director of Public Works - Capital Projects & Administration, at (860) 763-8806

or the Town's website, https://enfield-ct.gov/Bids.aspx.

The Town of Enfield reserves the right to accept or reject any, all, or any part of proposals, to waive

formalities or informalities, and to make an award that is deemed to be in the best interests of the

Town.

The Town is an Affirmative Action/Equal Opportunity Employer. Disadvantaged, minority, small and

women-owned business enterprises are encouraged to respond.

John A. Wilcox,

Director of Finance

EOE/AA

TOWN OF ENFIELD, CONNECTICUT

REQUEST FOR PROPOSALS

DEPARTMENT OF PUBLIC WORKS

ON-CALL TREE SERVICES

STANDARD INSTRUCTIONS

1. INTRODUCTION

The Town of Enfield is soliciting proposals for the above-named services. If there are any

conflicts between the instructions in these Standard Instructions and any other proposal

document(s), these Standard Instructions shall prevail.

2. KEY EVENT DATES

Advertisement of Request for Proposals

Public Proposal Opening

Proposal Awarded (Not Definite)

Commencement of Work

April 09, 2026

11:00 a.m. EST, April 30, 2026

Week of May 04, 2026

See Work Description

3. OBTAINING PROPOSAL DOCUMENTS

Beginning Thursday, April 09, 2026, proposal documents will be available electronically,

at no cost, by email request to cajohnson@enfield.org or on the Town’s website at

https://www.enfield-ct.gov/bids.aspx. Any questions concerning the project named

above should be directed to Carl Johnson, Deputy Director of Public Works – Capital

Projects & Administration, at (860) 763-8806 .

4. PROPOSAL SUBMISSION INSTRUCTIONS

One (1) original and two (2) copies of all proposals must be submitted in a sealed

envelope clearly marked "On-Call Tree Services”. If forwarded by mail or courier, the

sealed envelope must be addressed to "Director of Finance, Town of Enfield, 820 Enfield

Street, Enfield, Connecticut 06082". Proposals must be at the office of the Director of

Finance by the time of the Public Proposal Opening date noticed in Section 2 entitled,

Key Event Dates. Since all submissions must be date and time-stamped, the Finance

Department will only accept proposals Monday through Friday, from 9:00 a.m. to 5:00

p.m. EST (excluding holidays). Postmarks are NOT an acceptable waiver of this policy.

Corrections and/or modifications received after the first proposal is publicly opened will

NOT be accepted.

a. Ditto marks or words such as "SAME" on the Proposal Form are NOT considered writing

and must not be used.

b. All information must be submitted in ink or typewritten. Mistakes may be crossed out

and corrections inserted. Corrections must be initialed by the person signing the

proposal.

c. Proposal(s) are considered valid for ninety (90) days after proposal(s) are opened.

Proposers may not withdraw, cancel, or modify their proposal for a period of ninety

(90) days after proposal(s) are opened.

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STANDARD INSTRUCTIONS (CONTINUED)

d. Proposals must be signed by an authorized person representing the legal entity of the

firm submitting the proposal.

e. The inability to meet any specified requirements must be stated in writing and

attached to the Proposal Form or written on the Proposal Form.

5. PRESUMPTION OF PROPOSER BEING FULLY INFORMED

At the time the first proposal is opened, each Proposer is presumed to have read and be

thoroughly familiar with all proposal and contract documents. Failure or omission of the

Proposer to receive or examine any information shall in no way relieve any Proposer

from obligations with respect to their proposal.

6. INTERPRETATION OF ACCEPTABLE WORK

The specifications, proposal and contract documents are to be interpreted as meaning

those acceptable to the Town of Enfield. Any substantive changes or interpretations will

be issued by the Town in writing as an addendum.

7. TAX EXEMPTIONS

The Town of Enfield is exempt from Federal Excise taxes and Connecticut Sales and Use

taxes. Firms shall avail themselves of these exemptions.

8. INSURANCE

Provider shall agree to maintain in force at all times during the contract the following

minimum coverage. Insurance shall be written with Carriers approved in the State of

Connecticut and with a minimum AM Best’s Rating of “A“ VIII. In addition, all Carriers are

subject to approval by the Town of Enfield. Minimum Limits:

a. Commercial General Liability Each Occurrence $1,000,000 and $2,000,000

Aggregate. Town of Enfield shall be named as an Additional Insured on a primary

non-contributory basis for ongoing and completed operations. Waiver of

Subrogation to be provided.

b. Auto Liability Combined Single Limit $1,000,000 for all owned, hired, and non-owned

vehicles for property damage and liability. Proof of Inland Marine coverage. Town of

Enfield shall be named as an Additional Insured on a primary non-contributory basis.

Waiver of Subrogation to be provided.

c. Pollution Liability coverage to be provided with a $1,000,000 limit and $1,000,000

aggregate. The Town of Enfield shall be named as an Additional Insured. Waiver of

Subrogation to be provided.

d. Umbrella/Excess Liability $5,000,000 per occurrence and $5,000,000 Aggregate. General

Liability, Auto Liability and Workers’ Compensation to be listed as underlying coverages.

Umbrella/Excess Liability to follow form with respect to Additional Insured on a primary

non-contributory basis and Waiver of Subrogation.

Page 8 of 11

STANDARD INSTRUCTIONS (CONTINUED)

e. Workers’ Compensation - For all the employees employed on said Work shall be

maintained in accordance with Connecticut’s Workers’ Compensation Act. In case

any class of employees engaged in hazardous Work under the contract at the site of

the Work is not protected under the Workers’ Compensation Act, the CONTRACTOR

shall provide Workers’ Compensation Insurance for the protection of its

employees not otherwise protected. Waiver of Subrogation to be provided.

f. A thirty (30) day Notice of Cancellation applies for the Town of Enfield. If any

policy is written on a “Claims Made” basis, the policy must be continually renewed

for a minimum of five (5) years from the completion date of this contract. If the policy

is replaced and/or the retroactive date is changed, then the expiring policy must be

endorsed to extend the reporting period for claims for the policy in effect during the

contract for five (5) years from the completion.

g. Exceptions to the Town’s Insurance requirements are subject to the sole discretion

of the Town of Enfield.

If any policy is written on a “Claims Made” basis, the policy must be continually renewed

for a minimum of two (2) years from the completion date of this contract. If the policy is

replaced and/or the retroactive date is changed, then the expiring policy must be

endorsed to extend the reporting period for claims for the policy in effect during the

contract for two (2) years from the completion date.

Where permitted by law, the Contractor shall defend, indemnify, and hold harmless the

Town of Enfield and all of its officers, employees, and agents from all suits, actions, or

claims of any character, name, or description brought for or on account of any injury or

damage caused to any person or property as a result of, in connection with, or pursuant

to the performance of the Contractor, including all costs incurred by the Town of Enfield

in defending itself against such claims or actions, in proportion to the extent that the

Contractor is held liable for same by an arbiter of competent jurisdiction. As much of

any money that may be due to the Contractor under the Contract as the Town of Enfield

considers necessary for the purpose of such indemnification or holding the Town of

Enfield harmless may be retained for such use by the Town of Enfield; and the

Contractor’s surety bonds may be held until such suit or suits, action or actions, claim or

claims, as aforesaid, shall have been settled and until the Contractor has furnished to

the Town of Enfield suitable evidence to that effect. Such indemnity shall not be limited

by reason of any insurance coverage required under the Contract.

9. PROPOSAL BOND

Proposers are required to furnish a proposal surety at the time the first proposal is

opened in the amount of five thousand ($5,000.00) dollars. The proposal surety should

be in one of the following three (3) forms: (a) a bank certified check, (b) a bank check, or

(c) a surety company bond. The surety company must be authorized to write such surety

bonds in the State of Connecticut. Checks or bonds must be drawn to the order of "Town

of Enfield, Attention Finance Director".

10. PERFORMANCE BOND AND PAYMENT BOND

To ensure the faithful execution of this Request for Proposals according to its provisions,

the Contractor awarded this proposal must provide to the Town of Enfield, at the

Page 8 of 11

STANDARD INSTRUCTIONS (CONTINUED)

Contractor's expense, a Performance and Payment Bond in the amount of five thousand

($5,000.00) dollars. The bonds must be issued by a company authorized to write such

surety bonds in the State of Connecticut. The bonds shall be drawn to the order of the

"Town of Enfield, Attention Finance Director", and delivered to the Town prior to

commencement of work. On projects less than fifty thousand ($50,000) dollars the

Contractor may substitute the performance bond (but not the payment bond), for a

bank certified check or a bank cashier's check in the amount of five thousand ($5,000.00)

dollars.

11. PERMITS

The Contractor is solely responsible for obtaining all required permits, obtaining all

necessary inspections and approvals, and for satisfying any and all fees. The Town will

waive all Town of Enfield fees for building permits and inspections.

12. FAIR EMPLOYMENT PRACTICES

The Proposer agrees not to discriminate against any employee or applicant for

employment in the performance of this proposal's work with respect to hire, tenure,

terms, conditions, or privileges of employment due to race, sex, age, religion, national

origin, or other conditions proscribed by State or Federal law.

13. AWARDING THE CONTRACT

a. The Town of Enfield reserves the right to accept or reject, any, all, or any part of this

proposal, to waive formalities or informalities, and to make an award that is deemed

to be in the best interests of the Town.

b. It is the Town's policy not to award to those who owe Town of Enfield prior year(s)

property taxes.

c. The "Proposal Awarded" date in Section 2 entitled, Key Event Dates, is the date the

proposal is anticipated to be awarded. It is not a date certain.

14. MODIFICATIONS AND ADDENDA

The Town may, before or after proposal opening and in its sole discretion, clarify,

modify, amend, or terminate this RFP if the Town determines it is in the Town’s best

interest. Any such action shall be affected by a posting on the Town’s website,

https://www.enfield-ct.gov/bids.aspx. Each respondent is responsible for checking the

Town’s website to determine if the Town has issued any addenda and, if so, to complete

its proposal documents in accordance with the RFP as modified by the addenda.

15. TERM OF CONTRACT

It is anticipated that the initial Contract period shall be from July 1, 2026 through June

30, 2027. The Town shall have the option to renew the contract for two (2) additional one

(1) year terms upon thirty (30) days’ notice to the Vendor. The total contract period,

including all options for renewal, shall not exceed thirty-six (36) months. If the Town

exercises its option to renew this contract, it will provide written notice to the Contractor

thirty (30) days prior to the commencement of the renewal term.

16. STANDARD FORM OF CONTRACTUAL AGREEMENT

The Town of Enfield intends to enter into the Town’s standard contract with the

Page 8 of 11

Commodity Codes

• NAICS 561730Landscaping Services

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