Project Information

Bid Title

Management Banking Services

Issuing Agency

City of Fernandina Beach

Location

Florida

Published Date

Feb 17, 2026

Closing Date

Feb 27, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 26-04

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Number:	RFP 26-04
Bid Title:	Management Banking Services
Category:	All Bids
Status:	Open

Description: NOTICE OF REQUEST FOR PROPOSAL RFP 26-04 MANAGEMENT BANKING SERVICES The City of Fernandina Beach, Florida is accepting competitive sealed responses for MANAGEMENT BANKING SERVICES. The City of Fernandina Beach will receive sealed proposals from qualifying banks through Demandstar.com (www.demandstar.com). Proposals must be uploaded to Demandstar.com E-Bidding System prior to 10:00AM, February 27, 2026. RFP documents can be found on the City of Fernandina Beach website, Bids/ Purchasing/Fernandina Beach, FL - Official Website. As of June 1, 2025, The City of Fernandina Beach will be using the DemandStar E-bidding system for the notification and distribution of the City’s ITB, RFP and RFQ documents.  Vendors should submit responses through the DemandStar website at www.demandstar.com.  The City asks that all vendors register with DemandStar for notification of open ITBs, RFPs and RFQs. To register, please go to www.demandstar.com/registration . On the registration form, enter the required information and be sure to select the City of Fernandina Beach as your Free Agency Registration. DemandStar is an independent entity and is not an agent or representative of the City. Communications to DemandStar do not constitute communications to the City. The City is not responsible for errors and omissions occurring in the transmission or download of any documents from this website. Vendors who obtain ITBs, RFPs and RFQs from a source other than DemandStar are cautioned that the information may be incomplete. Questions regarding the RFP requirements or process can be directed in writing to Wanda Weaks, Purchasing Specialist at For security reasons, you must enable JavaScript to view this E-mail address. . Topic: City of Fernandina Beach E-Bid Openings Join Zoom Meeting https://us06web.zoom.us/j/88112532076?pwd=JjvRPVsRgVpyJH6B09hWc5K3mx6LDf.1 Meeting ID: 881 1253 2076 Passcode: 840329 One tap mobile +13052241968,,88112532076#,,,,*840329# US +16469313860,,88112532076#,,,,*840329# US Publication Date/Time: 2/16/2026 3:30 PM Closing Date/Time: 2/27/2026 10:00 AM Submittal Information: see related documents Pre-bid Meeting: N/A Contact Person: Wanda Weaks, Purchasing Specialist at wweaks@fbfl.org. Related Documents: RFP 26-04 Management Banking Services Addendum No. 1 RFP 25-04 GENERAL FUND SEPT25 AP SOLUTIONS 8718 SEPT25 GENERAL FUND OCT25 AP SOLUTIONS 8718 OCT25 GENERAL FUND NOV25 AP SOLUTIONS 8718 NOV25 GENERAL FUND MAY25 AP SOLUTIONS 8718 MAY25 GENERAL FUND MAR25 AP SOLUTIONS 8718 MAR25 GENERAL FUND JUN25 AP SOLUTIONS 8718 JUN25 GENERAL FUND JUL25 AP SOLUTIONS 8718 JUL25 GENERAL FUND FEB25 AP SOLUTIONS 8718 FEB25 GENERAL FUND DEC25 AP SOLUTIONS 8718 DEC25 GENERAL FUND AUG25 AP SOLUTIONS 8718 AUG25 GENERAL FUND APR25 AP SOLUTIONS 8718 APR25 PAYROLL JAN26 MARINA JAN26 GOLF JAN26 GENERAL FUND JAN26 FIRE AMBULANCE JAN26 EBAY JAN26 CEMETERY JAN26 AP SOLUTIONS 8718 JAN26 AMS STATEMENTS JAN26 RFP 26-04 Management Banking Services

Attachment Preview

CITY OF FERNANDINA BEACH, FLORIDA

REQUEST FOR PROPOSAL 26-04

MANAGEMENT BANKING SERVICES

GENERAL INFORMATION

The City of Fernandina Beach, Florida (City) is accepting competitive sealed proposals for

Management Banking Services from qualified financial institutions capable of providing

banking services best suited to the City.

The City of Fernandina Beach will receive sealed proposals from qualifying banks through

Demandstar.com (www.demandstar.com). Proposals must be uploaded to

Demandstar.com E-Bidding System prior to 10:00AM, February 27, 2026.

Hand-delivery, mailed, faxed or emailed submissions will not be accepted.

The City seeks to establish a banking relationship with a qualified financial institution for its

banking needs. The City is looking for a single bank to provide all the services outlined below

for the duration of the contract. The banking range of services includes collection and deposit,

cash concentration and disbursement (CCD), account maintenance, and overnight

investment services. Maintaining open and frequent two-way communication between the

successful bank and the City is essential. Both parties will establish services and service levels

through contract or written agreement, ensure receiving timely responses, establishing fair

pricing and compensation, and upholding the highest ethical standards.

Instructions, Exhibits A-H and Response Forms (Attachments A-D) to this Request for

Proposal are required as part of the submittal.

CONTACT

Specification questions during the proposal period shall be submitted in writing to Purchasing

Specialist, Wanda Weaks, wweaks@fbfl.org. Respondents are hereby put on notice that

no contact shall be made with any of the City Commission members, City Manager other

City staff, or others that may be involved in the selection process to discuss this request

or to influence the outcome of the selection.

Responses to questions considered material to the solicitation shall be distributed via formal

addenda and posted to the City of Fernandina Beach’s website; www.fbfl.us/bids, Bid Posting

web page and to DemandStar website www.demandstar.com. It is the Responder’s

responsibility to check the City’s website for Addenda prior to submitting their proposal.

Any interpretations, clarifications, or changes will be made in the form of written addenda issued

by the Purchasing Specialist and posted on the City Website at www.fbfl.us/bids and to

DemandStar website at www.demandstar.com. Any oral communications will not be

authoritative and will not be binding on the City. It is the sole responsibility of the proposer to

visit the City’s website prior to submitting a proposal to ascertain if any addenda have been

issued, to obtain all such addenda, and to return Acknowledged Addenda with each proposal.

1

CITY OF FERNANDINA BEACH, FLORIDA

REQUEST FOR PROPOSAL 26-04

MANAGEMENT BANKING SERVICES

If there is an Addendum it becomes part of the original RFP and shall be acknowledged by

attaching a copy of the Addendum, signed by an authorized representative of the person or

company submitting the proposal. Failure to do so may disqualify the submittal. All Responders

are advised that under Chapter 119, Florida Statutes, all responses are deemed a public record

and open to the public as provided for in said statute.

CONTRACT PERIOD

All services shall be provided for a five-year period, with two one-year renewals by mutual

agreement with negotiated changes, for a total potential contract length of seven years. If

the selected bank shall not be the current provider of banking services, FIRST FEDERAL BANK,

then the selected bank shall begin transition, conversion and implementation operations no later

than April 06, 2026 to be fully operational by May 11, 2026. A proposing bank other than FIRST

FEDERAL BANK shall submit its implementation schedule as part of its response.

BANK QUALIFICATIONS

1. Qualified Public Depository:

Only banks meeting the criteria set forth in Chapter 280, Florida Statutes, and the Florida

Security for Public Deposits Act (Act) shall be considered. The selected bank must be a

qualified public depository as set forth in the Act at the time of proposal and maintain this

status throughout the life of the contract. A proposing bank shall provide evidence of its

status as a qualified public depository.

2. Bank Financial Strength:

A proposing bank shall provide evidence of its strength by showing its rank with the

Federal Reserve Board and the amount of consolidated assets, submit audited financial

statements for the past two years and provide a printout from Bankrate.com, or an equivalent

rating agency.

3. Bank Location:

The bank must have a full-service branch located within Nassau County, FL.

4. Relationship Manager, City Representative:

A proposing bank shall provide the names, contact info, and functions of the Relationship

Managers. The City shall have the right to meet with this proposed Relationship Manager

at the Principal Contact Office and to approve the person so designated or their successor

liaison. Should the City object to the person so designated, the bank will replace them with

a qualified person, acceptable to the City, forthwith. The City Comptroller will identify one

or more persons in the Finance Department office to represent the City.

5. Designated Account Executive:

The City requests that the Respondent provide the name of a designated account

executive, as well as an alternate. The designated account executive must have the

authority to make timely decisions in the normal course of business and serve as the point

of contact and liaison between the City and other people within the bank.

2

CITY OF FERNANDINA BEACH, FLORIDA

REQUEST FOR PROPOSAL 26-04

MANAGEMENT BANKING SERVICES

6. Continuous Services:

The bank will have and maintain sufficient staff to support these requirements on a

continuing basis without interruption of services. Repeated disruptions to services,

regardless of the reason, will be just cause for cancellation of the Agreement by the City.

The Relationship Manager will act as a liaison with the City, at no cost, for matters

regarding the City’s accounts.

CONTRACT STRUCTURE

The City expects to enter into a Master Banking Services agreement. The City expects the master

agreement to be supplemented by other agreements including but not limited to wire transfer,

positive pay services, stop payment, ACH, lock box, remote deposit, electronic banking

agreements, and courier service. The selected bank's proposal shall become an integral part of

the master agreement.

SCOPE OF SERIVCES

Account Structure:

1. The City currently maintains nine accounts. The City anticipates depositing a minimum of

$8million and a maximum of $10million. The account balance is projected to fluctuate by up

to $4million during the month. No minimum balance requirement above $4million will be

accepted. The City requires the same structure currently in place and described below. The

Comptroller may open new accounts or close existing accounts to facilitate the efficient and

legally required flow of funds at the costs, terms and conditions to be contracted.

Collection and Deposit Accounts:

1. General Fund: This account receives most of the general government revenues of the City.

Deposits may be in the form of cash, checks, credit and debit card, Fedwire, ACH and

book transfers. Disbursements are generally check and EFT. This account should be set

up to sweep overnight balances.

2. Payroll: Bi-weekly, Friday payroll direct deposit disbursements are charged to this account.

This is a Zero Balance Account (ZBA) in which the money used to cover the payroll is drafted

from the General Fund Account. Currently, the Payroll Department processes approximately

325 direct deposit transactions bi-weekly.

3. Cemetery: This is NOT a ZBA account. This is an account established for restricted

purposes. It is a checking account with a minimal number of transactions each year.

4. FSA: This is a Zero Balance Account (ZBA) set up to track the payments for our Flexible

Spending Program offered to employees.

5. AP Solutions: This is a Zero Balance Account (ZBA) used to pay vendors via check and ACH.

6. Golf: This is a Zero Balance Account (ZBA) used for Golf Operations and includes deposits

via cash, check, ACH, wire transfer, vendor debit for purchases and credit card processing.

7. Marina: This account is NOT a ZBA account. This account is used for Marina Operations

and includes deposits via cash, check, e-check, credit cards, vendor payments via auto pay

3

CITY OF FERNANDINA BEACH, FLORIDA

REQUEST FOR PROPOSAL 26-04

MANAGEMENT BANKING SERVICES

and Bill.com.

8. E-bay: This account is NOT a ZBA account. This account maintains a minimum account

balance established for unusual or infrequent purchases or online auction transactions.

9. Fire – Ambulance: This account is NOT a ZBA account. The City’s Emergency Services

billing provider uses this account. It includes a lock box.

COLLECTION AND DEPOSIT SERVICES

Courier Service:

The City uses a courier service for deposits, 5 days per week, provided by the current provider at

no extra cost to the City. The courier must be able to collect and deliver change orders. A proposing

bank should include the cost of such service in their proposal on the Proforma Account Analysis

Response Form – Attachment C. The specific locations for courier pickup include at least 7

different locations within the City; City Hall (2 Desks), Marina, Utility Billing, Parks & Recreation,

Finance, Golf and Police. If alternate deposit methods are offered, proposers must state whether

or not courier service is available and provide a solution for change orders.

Deposit Deadline/Ledger Cutoff Time:

A proposing bank shall provide deposit deadline schedules for each of its branches that will

service the City.

ACH, EFT’s, and Wire Transfers Incoming:

The RFP should include a wire transfer agreement. The agreement shall reflect that the selected

bank agrees to the standard of 'simple negligence'. The City receives receipts through the ACH,

EFT’s, and Fedwire systems in its accounts on a regular basis. Receipts are received from

payment card settlements, various customers, federal and state agencies, and from maturing

investments. A proposing bank shall report ACH payment messages on the bank statements. The

bank shall be capable of reporting ACH payment, EFT, and Fedwire messages in total on its web-

based banking system. The bank shall report transaction confirmation numbers on its web-based

banking system. The bank shall provide book transfer capability on its web -based banking

system to transfer money between accounts at the bank.

ACH Debit Block:

The bank must be able to provide ACH Debit Block service to prevent unauthorized persons or

companies from electronically debiting out bank accounts.

Returned Items:

All returned items shall be automatically redeposited a second time. Items returned a second

time shall be forwarded to the Finance Department.

Overdraft Account Remediation:

It is not the intention of the City to overdraw any accounts. In the event of an overdraft, all

checks presented for payment shall be paid. The City Comptroller or designee shall confirm

wires or ACH transfers that will remedy such overdraft. The bank shall complete the wire/ACH

transfer after confirmation. Any service fee to be charged to the City for overdrafts shall be

4

CITY OF FERNANDINA BEACH, FLORIDA

REQUEST FOR PROPOSAL 26-04

MANAGEMENT BANKING SERVICES

provided on the Pro Forma Account Analysis Response Form, Attachment C and the

instrument shall be honored.

Deposit Reconciliation:

Only banks with the capability of providing deposit reconciliation services on a web-based

banking system shall be considered. Each deposit ticket shall bear the department name and

number.

Lock Box:

Proposals should include a Lock Box agreement. The City currently utilizes this feature to

process payments for EMS billings.

Remote Deposit:

Proposals should include an Express Deposit agreement. Several of the City

departments/locations currently use this service.

DISBURSEMENT SERVICES

Positive Pay Services:

As additional fraud protection over the City’s checks, the City desires to negotiate a positive pay

services agreement with a no-pay default option. The agreement shall reflect that the selected

bank’s positive pay system be implemented at its teller lines. The bank shall report discrepancies

electronically through its web-based banking system. The City shall provide an affirmative or

negative response for each ‘exception check’.

Check Reconciliation:

Only banks with the capability of providing partial and full check reconciliation services on a web-

based banking system shall be considered. Check reconciliation services may be part of a proposing

bank’s positive pay service.

Stop Payment and Date Legend:

The RFP should include a stop payment agreement. The agreement shall reflect a lifetime stop

payment order.

The City shall imprint its checks with the following date legend, “This check must be cashed within

180 days pursuant to the Uniform Commercial Code”, or other similar language agreed to by the

City and selected bank. The stop payment agreement shall reflect the bank agrees to the

standard of ‘reasonable care’ in honoring date legended checks.

ACH and Wire Transfers Outgoing:

The RFP should include a wire transfer agreement. The agreement shall reflect that the selected

bank agrees to the standard of ‘simple negligence’. The City disburses vendor payments

electronically through ACH and wire transfers on a regular basis. Electronic payments are

made for payroll direct deposit, federal and state tax liabilities, debt service, purchases of

investment securities, and others. The bank shall memo-post ACH transfers immediately for

later settlement and execute wire transfers within 15 minutes after placement. The bank shall

promptly notify, by telephone, the Comptroller’s designated contact of any wire failures. The bank

shall report ACH payment messages on the bank statements. The bank shall be capable of

5

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.