Project Information

Bid Title

NOTICE OF INTENT TO SOLE SOURCE - comprehensive web-based suite of railroad regulatory compliance management solutions

Issuing Agency

The New York State Contract Reporter

Location

New York

Published Date

Nov 13, 2025

Closing Date

Dec 5, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Issue Date: 11/13/2025 Contract Number: NOTICE OF INTENT TO SOLE SOURCE NOTICE OF INTENT TO SOLE SOURCE - comprehensive web-based suite of railroad regulatory compliance management solutions Description: PORT AUTHORITY OF NEW YORK AND NEW JERSEY NOTICE OF INTENT TO SOLE SOURCE The Port Authority of New York and New Jersey (PANYNJ) intend to establish a sole source contract with EMR, LLC, d/b/a, MaxAccel, located in Denver, CO to provide the following: SCOPE: MaxAccel provides a comprehensive web-based suite of railroad regulatory compliance management solutions. Maintenance and support programming for Federal regulatory compliance, specifically with 49 CFR 217 for efficiency testing and compliance documentation. In addition and without additional modification, MaxAccel offers the ability to track and document various additional Federal requirements including, but not limited to: 49 CFR 218, 49 CFR 219, 49 CFR 232, 49 CFR 225, 49 CFR 228, 49 CFR 240, 49 CFR 242, and 49 CFR 243, to ensure PATH employees are able to fully comply with mandated FRA regulations. The functional component overview of each SafeTrack application or module currently implemented with PATH: 1. SafeTrack – Testing, Certification/Qualification and Safety Training Management 2. SafeTrack Analytics – Embedded Microsoft Power BI Interface for Part 217 Testing Program Management 3. SafeTrack Mobile – Smartphone of Tablet-based App SafeTrack LMS – Integrated Learning Management System/Computer-Based Training 4. SafeTrack PHOS – Part 228 Passenger & Freight Rail Hours of Service Compliance + Payroll + Employee Communications 5. SafeTrack Compliance Reporting – Accident/Incident/Close Call/Other BRIEF DESCRIPTION: PATH is seeking the services of a qualified firm to provide a comprehensive software platform that supports Federal Railroad Administration (FRA) compliance requirements. Firms who believe they can compete for this requirement are required to submit an email with a brief statement of their intent to compete. The statement and any other questions regarding this sole source should be directed to Nancy Cruz at NACRUZ@panynj.gov by December 5 th 2025, The Port Authority does not guarantee that firms responding to this notice will be rendered a request to tender an offer for this procurement. In addition, the Port Authority does not guarantee that any solicitation will occur for this procurement but reserves the right to solicit proposals. Firms who have not done business with the Port Authority should register as a vendor at https://www.panynjprocure.com . Also, visit our website to view advertised bids at http://www.panynj.gov/business-opportunities/bid-proposal-advertisements.html . NOTICE OF SOLE SOURCE PROCUREMENT RESPONSES DUE: December 5 th , 2025 AT 11 :00 A.M. BUYER NAME: Nancy Cruz BUYER EMAIL: NACRUZ@panynj.gov Due Date: 12/05/2025 11:00 AM Contract Term: See Document Location: See Document Ad Type: General Primary Contact: The Port Authority of New York and New Jersey Procurement Operations Procurement Procurement Operations Bid/RFP Custodian Procurement Support Specialist 150 Greenwich Street, 21st Floor New York, NY 10007 United States Ph: 212-435-4600 Fax: bids@panynj.gov Secondary contact: The Port Authority of New York and New Jersey Procurement Operations Procurement Procurement Operations Bid/RFP Custodian Procurement Support Specialist 150 Greenwich Street, 21st Floor New York, NY 10007 United States Ph: 212-435-4600 Fax: bids@panynj.gov

1. SafeTrack – Testing, Certification/Qualification and Safety Training Management 2. SafeTrack Analytics – Embedded Microsoft Power BI Interface for Part 217 Testing Program Management 3. SafeTrack Mobile – Smartphone of Tablet-based App SafeTrack LMS – Integrated Learning Management System/Computer-Based Training 4. SafeTrack PHOS – Part 228 Passenger & Freight Rail Hours of Service Compliance + Payroll + Employee Communications 5. SafeTrack Compliance Reporting – Accident/Incident/Close Call/Other

Commodity Codes

• NAICS 541511Custom Computer Programming Services
• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services
• NAICS 541611Administrative Management and General Management Consulting Services

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