Project Information

Bid Title

BID NO. 26-02-7700 Charter Services

Issuing Agency

Central Unified School District

Location

California

Published Date

Apr 21, 2026

Closing Date

May 18, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

BID NO. 26-02-7700 Charter Services

Bid26-02-7700CharterBusServices.pdf

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REQUEST FOR PROPOSAL

RFP No. 26-02-7700

Charter Bus Services

CENTRAL UNIFIED SCHOOL

DISTRICT

Transportation Department

4200 N Grantland Ave

Fresno, California, 93723

559-275-9734

TABLE OF CONTENTS

The following documents and each addendum or document as Central Unified School District may issue

prior to the award of the Contract are a part of this Request for Proposals (“RFP”) and shall constitute

the “RFP Packet”:

1. RFP Document A: Notice of Request for Proposals

2. RFP Document B: Instructions to Respondents

3. “RFP Response Forms” shall mean the following, each referred to as a “RFP Response

Form”:

3.1 RFP Document C-1: Proposal Form and Cost Analysis Page(s) Submit Original hard copy and copy on

flash drive with sealed proposal.

3.2 RFP Document C-2: Non-Collusion Affidavit

3.3 RFP Document C-3: Anti-Lobbying Certificate

3.4 RFP Document C-4: Federal Funding Form

3.5 RFP Document C-5 Drug Free Workplace

3.6 RFP Document C-6 Lobbying

3.7 RFP Document C-7 Debarment & Suspension

3.8 RFP Document C-8 References

3.9 Bid Security: $3,000 Bid Bond or Cashier’s Check as stated in Notice of RFP

4. RFP Document DS-1: Proposal Evaluation Statement

5. Charter Bus Services Agreement (“Agreement”)

Timeline - Bid 26-02-7700 – Charter Bus Services

subject to change (if needed by the DISTRICT)

• Advertisement #1: Friday, April 24, 2026

• Advertisement #2: Friday, May 1, 2026

• RFI Deadline: Wednesday, May 6, 2026 – NOON

• Final addenda (if needed), Friday, May 8, 2026

• Bid Due Date / Time: Monday, May 18, 2026 11:00 AM

• Bid Opening: Monday, May 18, 2026 11:00 AM

• Board Award Date: Tuesday, June 9, 2026 or Tuesday, June 23, 2026

• Contract Start Date: Wednesday, July 1, 2026

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NOTICE OF REQUEST FOR PROPOSALS

RFP DOCUMENT A

The Board of Trustees of the Central Unified School District of Fresno County, California invites and will

receive sealed proposals for BID NO. 26-02-7700 for the award of Charter Bus Services on or before

11:00 A.M., (California Time Zone) per District timekeeping device on May 18, 2026, in the

Transportation Department of Central Unified School District, 4200 N Grantland Avenue, Fresno,

California 93723, at which time and place the bids will be opened and read.

Bids must be accompanied by an original bidder’s bond, cashier’s check, or certified check in the amount

of $3,000.00. The bidders bond or certified check shall be made payable to the Central Unified School

District and shall be given as a guarantee that the bidder will enter into a contract if awarded the work,

and will be declared forfeited, paid to, or retained by the District as liquidated damages if the bidder

refuses to neglects to enter into a contract on the terms of the accepted proposal within fourteen (14)

calendar days after bidders notification of District’s acceptance of the proposal. Bidders may not withdraw

bids for a period of forty-five (45) days after the date set for opening of bids.

Bids shall be made on forms prepared by the Central Unified School District. Bid forms, specifications and further

information may be obtained Central Unified School District website:

https://www.centralunified.org/departments/executive-services/fiscal-services/purchasing

Bids will be sealed and filed in the Transportation Office of the Owner:

CENTRAL UNIFIED SCHOOL DISTRICT

JESSE BATH, DIRECTOR OF MOT

4200 N. GRANTLAND AVE

FRESNO, CALIFORNIA 93723

The District reserves the right to accept or reject any or all proposals, or any combination of proposals,

and to waive any irregularities or informalities which may be legally waived.

Published:

Dates: April 24, 2026

May 1, 2026

CENTRAL UNIFIED SCHOOL DISTRICT

Amer Iqbal

Assistant Superintendent, Chief Business Officer

Notice of Request for Proposals

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INSTRUCTIONS TO RESPONDENTS

RFP DOCUMENT B

Central Unified School District seeks proposals to this RFP in accordance with this RFP Packet. These Instructions to

Respondents shall apply to this RFP and all proposals in response to this RFP. Terms used in these Instructions to

Respondents shall have the meaning set forth in this RFP Packet.

The District is seeking proposals from qualified, experienced companies to provide charter bus transportation for a

variety of student activities, including field trips, band competitions, and sporting events. The District wishes to use the

Request for Proposal process to identify charter bus vendors who offer competitive pricing and meet all the

requirements established by Central Unified School District policies and regulations.

Preparation of Proposal Form

Proposals shall be submitted as prescribed, and the Proposal Form and Pricing Proposal sheet must be completed in

full. All proposal items and statements shall be properly and legibly filled out. Numbers shall be stated both in words

and in figures where so indicated, and where there is a conflict in the words and the figures, the words shall control

over the numbers. The signatures of all persons shall be in longhand.

Form and Delivery of Proposals.

The proposal must conform and be responsive to all documents and shall be made on the Proposal Form and Cost

Analysis Form(s). The complete proposal, together with any and all additional materials or documents as required,

shall be submitted as stated in the Notice of Request for Proposals.

Proposal Pricing

Prices must be submitted using the Pricing Proposal Form. Where requested, items on the Pricing Proposal Form

should be stated in figures. If the service is an extra fee, indicate so by using the “Comments” section of the Pricing

Proposal Form.

Signature

Any signature required on any proposal documents must be signed in the name of the bidder and must bear the

signature of the person or persons duly authorized to sign these documents. Where indicated, if the bidder is a

corporation, the legal name of the corporation shall first be set forth, together with two signatures: one from among the

Chairman of the Board, President, or Vice President and one from among the secretary, Chief Financial Officer, or

Treasurer. Alternatively, the signature of other authorized officers or agents may be affixed, if duly authorized by the

corporation. Such documents shall include the title of such signatories below the signature and shall bear the

corporate seal. Where indicated, in the event that the bidder is a joint venture or partnership, there shall be submitted

with the proposal certifications signed by authorized officers of each of the parties to the joint venture or partnership,

naming the individual who shall sign all necessary documents for the joint venture or partnership and, should the joint

venture or partnership be the successful bidder, who shall act in all matters relative to the joint venture or partnership.

If the bidder is an individual, his/her signature shall be placed on such documents. At this time, the District DOES NOT

acknowledge electronic signatures.

Modifications

Changes in or additions to any of the proposal documents, alternative proposals, or any other modifications that are

not specifically called for in the proposal documents may result in the rejection of the proposal as being non-

responsive. No oral, telephonic, facsimile, or electronic modification of any of the proposal documents will be

considered.

Erasures, Inconsistent or Illegible Proposals

The proposal submitted must not contain any erasures, interlineations, or other corrections unless each such

correction is authenticated by affixing the initials of the person(s) signing the proposal in the margin immediately

adjacent to the correction. In the event of inconsistency between words and numbers in the proposal, words shall

control numbers. In the event that any proposal is unintelligible, illegible, or ambiguous, the District may reject such

proposal as being non-responsive.

Examination of Proposal Documents

At its own expense and prior to submitting its proposal, each bidder shall examine all proposal documents if

applicable; visit the sites; determine the local conditions that may in any way affect the performance of the work;

familiarize itself with all federal, state, and local laws, ordinances, rules, regulations and codes affecting the

performance of the work, including the cost of permits and licenses required for the work; determine the character,

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quality, and quantities of the work to be performed and the materials and equipment to be provided; and correlate its

observations, investigations, and determinations with all requirements of the proposal. The District shall not be liable

for any loss sustained by the successful bidder resulting from any variance between the actual conditions and data

given in the proposal documents. The bidder agrees that the submission of a proposal shall be incontrovertible

evidence that the bidder has complied with all the requirements of this provision of the Information for Bidders.

Withdrawal of Proposals

Any proposal may be withdrawn, either personally or by written request signed by the bidder, at any time prior to the

scheduled closing time for receipt of proposals. The proposal security for a proposal withdrawn prior to the scheduled

closing time for receipt of proposals, in accordance with this paragraph, shall be returned. No bidder may withdraw any

proposal for a period of sixty (60) calendar days after the date set for the opening of proposals.

Interpretation of Proposal Documents

If any bidder is in doubt as to the true meaning of any part of the proposal documents, or finds discrepancies in, or

omissions from the proposal documents, or has any questions related to the proposal documents, a written request for

an interpretation or correction thereof must be submitted to the District before Wednesday, April 1, 2026 at Noon. No

requests shall be considered after this time. The bidder submitting the written request shall be responsible for its

prompt delivery. Any interpretation or correction of the proposal documents and answers to questions will be made

solely at the District's discretion. The District may issue a written addendum and a copy of such addendum will be

posted on District website and/or e-mailed to each bidder known to have received a set of proposal documents. No

person is authorized to make any oral interpretation of any provision in the proposal documents, nor shall any oral

interpretation of proposal documents be binding on the District. If there are discrepancies of any kind in the proposal

documents, the interpretation of the District shall prevail. SUBMITTAL OF A PROPOSAL WITHOUT A REQUEST

FOR CLARIFICATIONS SHALL BE INCONTROVERTIBLE EVIDENCE THAT THE BIDDER HAS DETERMINED

THAT THE PROPOSAL DOCUMENTS ARE ACCEPTABLE AND SUFFICIENT FOR BIDDING AND COMPLETING

THE WORK; THAT BIDDER IS CAPABLE OF READING, FOLLOWING AND COMPLETING THE WORK IN

ACCORDANCE WITH THE PROPOSAL DOCUMENTS; AND THAT BIDDER AGREES THAT THE WORK CAN AND

WILL BE COMPLETED ACCORDING TO THE DISRICT’S TIMELINES.

Substitutions/Alternates

All bids must conform to the terms and conditions set forth in the Request for Proposal documents. The District

reserves the right to reject all proposals that do not conform to the RFP. Questions or Requests for Information

received after the timeframe stated deadline will not be considered.

Bidders Interested in More Than One Proposal

No person, firm, or corporation shall be allowed to make, file, or be interested in more than one proposal for the same

work unless alternate proposals are specifically called for by the District. A person, firm, or corporation that has

submitted a sub proposal to a bidder, or that has quoted prices of materials to a bidder, is not thereby disqualified from

submitting a proposal or quoting prices to other bidders or submitting a proposal.

Award of Agreement

Under Education Code section 39802 the District may award multiple contracts to multiple responsive

responsible bidders based on the pricing provided by bidders for each type of trip, type of vehicle, and

availability when services are needed. Because the lowest bidder may not be able to meet all needs of the

District on any given date/time, qualified contractors will be awarded contracts and will be given the

opportunity to provide trips in the order of their ranking that will result from the bids submitted by responsive

and responsible contractors. The Board of Education of Central Unified School District reserves the right to

reject any or all bids, to accept or reject any one or more items of a bid, and to waive any informality in the

bids or the bidding.

Agreement

The form of agreement that the successful bidder(s), as Contractor(s), will be required to execute, is included in the

proposal documents, and should be carefully examined by the bidder. The agreement will be executed in counterparts.

The complete Agreement consists of but is not limited to the executed Agreements, Proposal Documents, Forms,

Requirements, Responses, W-9, Insurance Certificates and Endorsements, General Conditions, Special Provisions,

Specifications and all Modifications, Addenda, and Amendments if any, thereof duly incorporated therein. All of the

above documents are intended to be complementary so that any instructions or requirements called for in one and not

mentioned in the other, or vice versa, are to be executed the same as if mentioned in all said documents.

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Commodity Codes

• NAICS 485510Charter Bus Industry

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