Project Information

Bid Title

Notice Inviting Proposals for Brochure Printing and Mail Preparation Services

Issuing Agency

City of Moorpark

Location

California

Published Date

Jun 3, 2026

Closing Date

Jun 19, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Notice Inviting Proposals for Brochure Printing and Mail Preparation Services
Category:	Request for Proposals
Status:	Open

Description: NOTICE INVITING PROPOSALS FOR BROCHURE PRINTING AND MAIL PREPARATION SERVICES The City of Moorpark (City) is seeking a contracted vendor to supply the City’s brochure printing and mail preparation services for the City’s quarterly newsletter and recreation guide. The purpose of this invitation is to solicit proposals for these services. Refer inquiries to Stephanie Anderson, Recreation Services Manager, by e-mail at For security reasons, you must enable JavaScript to view this E-mail address. no later than Wednesday, June 10, 2026 at 5:00 p.m. Proposals must be submitted on the Proposal Form with additional information attached, in conformance with the Submittal Instructions below. SPECIFICATIONS FOR BROCHURE PRINTING AND MAIL PREPARATION SERVICES SCOPE OF SERVICES: The City desires the production of a quarterly City publication. The selected bidder shall be responsible for providing appropriate services to print the publication, prepare the publication for bulk mail, and deliver the publication to the United States Postal Service office in Thousand Oaks, California, for verification, and subsequently deliver the publication to the Moorpark Post Office and the Arroyo Vista Recreation Center. For specific details on the scope of services, please see the Scope of Services section in the sample Agreement included with this Request for Proposal (RFP). EVALUATION AND SELECTION: The selection process shall consist of screening submitted proposals by City staff. The panel shall then recommend to the City Manager the bidder judged best to meet the needs of the City. SUBMITTAL INSTRUCTIONS: All submissions must be received by the City at the address indicated below by Friday, June 19, 2026 at 5:00 p.m. Documents to be submitted: One (1) original copy of the Printing Services Proposal Form (Attachment A) and Statement of Subcontractors (Attachment B) shall be submitted, along with two (2) samples of work of similar scope. Envelope shall be marked with the bidder’s return address and addressed to: City of Moorpark Attn: Stephanie Anderson 4550 Tierra Rejada Road Moorpark, CA 93021 Electronic submittals will not be accepted. Please note that a wet signature is required on the proposal form; after completing the form, please print and sign in ink pen. Proposals must be mailed along with the required documents; no electronic submissions will be accepted. For additional information regarding this opportunity, please review the Documents posted below.  Complete Documents are posted below under RELATED DOCUMENTS. Publication Date/Time: 6/2/2026 4:00 PM Closing Date/Time: 6/19/2026 5:00 PM Related Documents: Request for Proposal Brochure Printing and Mail Prep Attachment A Proposal Form Fillable Attachment B Subcontractor Statement Attachment C Sample Agreement

Attachment Preview

CITY OF MOORPARK

PARKS, RECREATION, AND COMMUNITY SERVICES DEPARTMENT

RECREATION DIVISION

Arroyo Vista Recreation Center, 4550 Tierra Rejada Road, Moorpark, CA 93021

Informal Request for Proposals for

Brochure Printing and Mail Preparation Services

Date Issued: .........................................Tuesday, June 2, 2026

Deadline for Inquiries………………… ..Wednesday, June 10, 2026 at 5:00 p.m.

Deadline for Submission: .....................Friday, June 19, 2026 at 5:00 p.m.

Deliver Proposal to: ..............................City of Moorpark

Attn: Stephanie Anderson

4550 Tierra Rejada Road

Moorpark, CA 93021

sanderson@moorparkca.gov

NOTICE INVITING PROPOSALS FOR

BROCHURE PRINTING AND MAIL PREPARATION SERVICES

The City of Moorpark (City) is seeking a contracted vendor to supply the City’s brochure

printing and mail preparation services for the City’s quarterly newsletter and recreation

guide. The purpose of this invitation is to solicit proposals for these services. Refer

inquiries to Stephanie Anderson, Recreation Services Manager, by e-mail at

sanderson@moorparkca.gov no later than Wednesday, June 10, 2026 at 5:00 p.m.

Proposals must be submitted on the Proposal Form with additional information

attached, in conformance with the Submittal Instructions below.

SPECIFICATIONS FOR BROCHURE PRINTING AND MAIL PREPARATION SERVICES

SCOPE OF SERVICES:

The City desires the production of a quarterly City publication. The selected bidder shall

be responsible for providing appropriate services to print the publication, prepare the

publication for bulk mail, and deliver the publication to the United States Postal Service

office in Thousand Oaks, California, for verification, and subsequently deliver the

publication to the Moorpark Post Office and the Arroyo Vista Recreation Center. For

specific details on the scope of services, please see the Scope of Services section in

the sample Agreement included with this Request for Proposal (RFP).

EVALUATION AND SELECTION:

The selection process shall consist of screening submitted proposals by City staff. The

panel shall then recommend to the City Manager the bidder judged best to meet the

needs of the City.

SUBMITTAL INSTRUCTIONS:

All submissions must be received by the City at the address indicated below by Friday,

June 19, 2026 at 5:00 p.m.

Documents to be submitted: One (1) original copy of the Printing Services Proposal

Form (Attachment A) and Statement of Subcontractors (Attachment B) shall be

submitted, along with two (2) samples of work of similar scope. Envelope shall be

marked with the bidder’s return address and addressed to:

City of Moorpark

Attn: Stephanie Anderson

4550 Tierra Rejada Road

Moorpark, CA 93021

Electronic submittals will not be accepted.

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CONDITIONS OF REQUEST

I. General Conditions:

a. Proposals shall be signed by an authorized official of the company.

b. Proposals shall be valid for a minimum of ninety (90) days.

c. The City may elect to award a contract in multiple sections, as is deemed to be in

the City’s best interest. Should the City award projects in sections, the City

reserves the right to award the sections to the same company.

d. The Company, by submitting a response to this Informal Request for Proposals

(RFP), waives all rights to protest or seek any legal remedies whatsoever

regarding any aspect of this proposal.

e. The City reserves the right to cancel, in part or in its entirety, this RFP including,

but not limited to selection procedures, submittal date, and submittal

requirements.

f. The City reserves the right to reject any and all proposals, to waive any minor

irregularities, and to request additional information from proposing companies as

may be necessary for City staff to analyze the proposals. By requesting

proposals, the City is in no way obligated to award a contract or pay expenses of

a proposing company in connection with preparation or submission of a proposal.

g. The City reserves the right to exercise discretion and apply its judgment with

respect to all proposals submitted. The City’s decision to award a contract will be

based on many factors including but not limited to service, cost, experience, and

quality. No single factor, such as cost, will determine the final decision to award.

II. Liability of Costs and Responsibility:

a. The City shall not be liable for any costs incurred in response to this RFP. All

costs shall be borne by the person or organization responding to the request.

The person or organization responding to the request shall hold the City

harmless from any and all liability, claim, or expense whatsoever incurred by or

on behalf of that person or organization. All submitted material becomes the

property of the City and public records and may be subject to public review.

b. It is the responsibility of the proposer to carefully examine this RFP. The selected

proposer will be required to assume responsibility for all services offered in the

proposal whether or not they possess them within their organization. The

selected proposer will be the sole point of contact with regard to contractual

matters, including payment of any and all charges resulting from the contract.

III. Subcontractors:

a. Unless a specific subcontractor is listed in the Statement of Subcontractors

(Attachment B) by the proposer, proposer will perform all work considered by this

RFP. After submission of the proposal, the proposer shall not award work to any

unlisted subcontractor without prior written approval of the City. The proposer to

whom award is made shall be fully responsible to the City for the performance of

his/her subcontractors, and of persons either directly or indirectly employed by

them. Nothing contained herein shall create any contractual relation between any

subcontractor and the City.

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IV. Agreement:

a. A sample agreement has been provided in Attachment C of this RFP. An

agreement will not be executed by the City without first being signed by the

proposer.

b. The final terms and scope of the Agreement may be arrived at on the basis of

negotiations between the City and the successful bidder.

c. The City reserves the right to expand or reduce the Scope of Services at its sole

discretion.

V. Permits and Licenses:

a. Proposer, and all of proposer’s subcontractors at its and/or their sole expense,

shall obtain and maintain during the term of agreement, all appropriate permits,

certificates, and licenses.

VI. Insurance:

a. Prior to the beginning of and throughout the duration of work, the successful

proposer will maintain insurance in conformance with the requirements set forth

in the sample agreement provided in Attachment C of this RFP.

VII. Proposer’s Representative:

a. The person signing the proposal must be a legal representative of the company

authorized to bind the company to an agreement in the event of the award.

INQUIRIES:

Any questions about this RFP must be submitted by email to Stephanie Anderson,

Recreation Services Manager, at sanderson@moorparkca.gov. Requests for

clarification or correction must be received no later than Wednesday, June 10, 2026 at

5:00 p.m.

Interpretation or correction of the RFP will be made by addendum posted on the City bid

page (available at http://www.moorparkca.gov/bids.aspx), and any addendum will be

considered a part of the RFP and will be incorporated therein. It is incumbent on the

proposer to review and address any addenda posted on the City bid page prior to

submission of the final application. Telephone communication with City staff is not

encouraged and the City is not bound by any clarifications, interpretations, corrections

or changes to the RFP that are made verbally or in any manner other than by written

addendum.

Attachments:

Attachment A -- Printing Services Proposal Form

Attachment B – Statement of Subcontractors

Attachment C – Sample Agreement and Scope of Services

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Commodity Codes

• NAICS 323111Commercial Printing (except Screen and Books)
• NAICS 323117Books Printing
• NAICS 541430Graphic Design Services
• NAICS 541860Direct Mail Advertising
• NAICS 561410Document Preparation Services

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