Project Information

Bid Title

2026-002 RFQ Fire Department EMS Supplies

Issuing Agency

Town of Salem

Location

New Hampshire

Published Date

Apr 2, 2026

Closing Date

Apr 20, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-002

Original Source

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Bid Documents

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Project Description

Bid Number:	2026-002
Bid Title:	2026-002 RFQ Fire Department EMS Supplies
Category:	Bids
Status:	Open

Description: The Town of Salem NH, in coordination with the Salem NH Fire Department is seeking to select a qualified Vendor to provide EMS Supplies, along with a vendor-supplied software tracking system, for use by Salem Fire Department staff. This contract shall be for an initial term of three (3) years, and at the Town’s sole option and discretion, the contract may be extended on an annual basis for up to two (2) additional years. The Town reserves the right to reject any or all bids, in whole or in part, to waive any informalities or irregularities in the bidding process, and to accept the bid deemed to be in the best interest of the Town. The Town further reserves the right to conduct reasonable negotiations with lowest responsive and responsible bidder(s), as well as with sole bidders. Failure to submit all required information and documentation may result in disqualification of the bid. Publication Date/Time: 4/2/2026 12:00 PM Publication Information: Eagle Tribune & Union Leader 4/3/2026 Closing Date/Time: 4/20/2026 9:30 AM Submittal Information: Town Hall, ATTN: Purchasing Division, 33 Geremonty Dr., Salem, NH 03079 Bid Opening Information: Town Hall, Knightly Room Contact Person: Gia Faccadio, Procurement & Purchasing Agent, gfaccadio@salemnh.gov Qualifications: Qualified Vendor will be based on the following with each category representing 25% based on the following: •        List of Items Needed Includes a summary of the full scope of request EMS products & supplies needed, some manufacturer specific. Please attach a separate proposal with rates/pricing. Substitutions or equivalent products may be listed. •        Facilities Description Provide a detailed overview of your headquarters, distribution network, geographic reach, and the suppliers with whom you maintain active credit accounts. Please describe the strategies and processes your company uses to ensure supply chain resiliency, including redundancy planning and business continuity measures in the event of disruption. •        Inventory Management Services Provide a description of your company’s inventory management services, including the technology used, ordering processes and timelines, product delivery methods, reporting capabilities, and any par-level support or replenishment tools offered. •        References Please provide at least three (3) current references from organizations that have used the Vendor’s services. Each reference must include the following: 1.        Organization or company name 2.        Physical mailing address, phone number, and email address 3.        Primary contact person 4.        Description of services provided 5.        Active accounts or contract agreements under which you are currently providing services Special Requirements: Inventory management is an essential component of this contract, and the Vendor should be able to supply an inventory tracking system to Salem Fire Department. A preference for inventory management software is preferred requirement. Related Documents: 2026-002 DOC FD EMS Supplies

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Requests for Qualifications

Salem NH Fire Department

RFQ 2026-002

Town of Salem NH

SALEM PURCHASING

Gia Faccadio, Purchasing Agent

Nicole McGee, Finance Director

Joseph R. Devine, Jr., Town Manager

Prepared for and in coordination with:

Salem NH Fire Department

Chief Craig Lemire

clemire@salemnh.com

TOWN OF SALEM NH

RFQ 2026-003

SALEM NH FIRE DEPARTMENT

EMS SUPPLIES

The Town of Salem NH, in coordination with the Salem NH Fire Department is requesting qualifications for

EMS Supplies in accordance with the specifications, terms, and conditions listed in RFQ 2026-002

which can be obtained at https://www.salemnh.gov/bids. The Town is seeking to select a qualified

Vendor to provide EMS Supplies, along with a vendor-supplied software tracking system, for use by Salem

Fire Department staff. This contract shall be for an initial term of three (3) years, and at the Town’s sole option

and discretion, the contract may be extended on an annual basis for up to two (2) additional years. The

Town reserves the right to reject any or all bids, in whole or in part, to waive any informalities or

irregularities in the bidding process, and to accept the bid deemed to be in the best interest of the Town.

The Town further reserves the right to conduct reasonable negotiations with lowest responsive and

responsible bidder(s), as well as with sole bidders. Failure to submit all required information and

documentation may result in disqualification of the bid. All proposals/bids must be received by April 20,

2026, at 9:30 AM EST. Three (3) copies of the bid package must be submitted in a sealed envelope,

plainly marked:

Town of Salem NH

ATTN: Purchasing Division

RFQ 2026-002

FD EMS Supplies

33 Geremonty Drive

Salem, NH 03079

VENDOR PREFERRED REQUIREMENTS:

• An individual account Representative along with Salem Fire Department (SFD) will

coordinate all functions of the supplier relationship. If this account representative is changed,

notification must be made in writing with notification of the new representative and updated

contact information.

• Vendor will do quarterly review with SFD of all supplies and services.

• Vendor must be able to supply most of the products listed. Some products must be ordered

directly from manufacturer. Consideration in awarding the bid will consider the number of

products available. The Town does reserve the right to order any products outside of this

agreement.

• If items are on back order for more than seven (7) days, the vendor must inform SFD of the

status and the reason for delay. In these situations, SFD has the right to cancel the order and

purchase from another source.

• A restocking fee will not be allowed, and the vendor is responsible for all shipping charges on

returned items if returned within a reasonable amount of time and reason for return is not due

to SFD.

• Inventory management is an essential component of this contract, and the Vendor should be

able to supply an inventory tracking system to SFD. A preference for inventory management

software is preferred requirement.

• Vendor will supply a monthly inventory sheet.

PREFERRED ITEM REQUIREMENTS: Estimates of specific items and quantities are listed in

APPENDIX A, and payments will be made on actual items ordered and delivered. The list contains

the items needed, and some with specific Vendor’s Brand. Please attach a separate proposal to this

completed Bid package with pricing.

SELECTION

The selection of one (1) Qualified Vendor will be based on the following with each category

representing 25% based on the following:

Highly Advantageous

Advantageous

Least Advantageous

Does Not Meet

3-5 points

2 points

1 point

0 points

Response excels on the specific criterion

Response meets evaluation standard for the criterion

Response does not fully meet the criterion or

leaves a question or issue not fully addressed

Does not address the criterion

• List of Items Needed

Includes a summary of the full scope of request EMS products & supplies needed, some

manufacturer specific. Please attach a separate proposal with rates/pricing. Substitutions or

equivalent products may be listed.

• Facilities Description

Provide a detailed overview of your headquarters, distribution network, geographic reach,

and the suppliers with whom you maintain active credit accounts. Please describe the

strategies and processes your company uses to ensure supply chain resiliency, including

redundancy planning and business continuity measures in the event of disruption.

• Inventory Management Services

Provide a description of your company’s inventory management services, including the

technology used, ordering processes and timelines, product delivery methods, reporting

capabilities, and any par-level support or replenishment tools offered.

• References

Please provide at least three (3) current references from organizations that have used the Vendor’s

services. Each reference must include the following:

1. Organization or company name

2. Physical mailing address, phone number, and email address

3. Primary contact person

4. Description of services provided

5. Active accounts or contract agreements under which you are currently providing services

APPENDICES

A. List of Items Needed

B. Facilities Description

C. Inventory Management Services

D. References

E. Proposal Rate Sheet

F. Acknowledgement Forms

APPENDIX A: SUPPLY LIST

Commodity Codes

• NAICS 423450Medical, Dental, and Hospital Equipment and Supplies Merchant Wholesalers

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