Project Information

Bid Title

IFB 2621 MGC Paddock and Courtyard

Issuing Agency

City of Piqua

Location

Ohio

Published Date

May 28, 2026

Closing Date

Jun 16, 2026

Government Level

State & Local

Status

Closed

Ref. #

IFB 2621

Original Source

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Bid Documents

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Project Description

Bid Number:	IFB 2621
Bid Title:	IFB 2621 MGC Paddock and Courtyard
Category:	Equipment / Services
Status:	Open

Description: IFB 2621 MGC Paddock and Courtyard Publication Date/Time: 5/28/2026 5:00 PM Publication Information: IFB 2621 MGC Paddock and Courtyard Closing Date/Time: 6/16/2026 2:00 PM Submittal Information: Bev Yount, Purchasing Contact Person: Bob Graeser 937-778-2004 or bgraeser@piquaoh.gov Download Available: yes Business Hours: 8 am - 4 pm Fax Number: 937-778-1130 Related Documents: IFB 2621 MGC Paddock Courtyard bid package

Attachment Preview

BID to the

City ofPiqua, Ohio

Purchasing Department

Reply to I.F.B. #2621 No Later Than: 2:00 p.m. 6/16/26

Via fax to 937-778-1130, email to byount@piquaoh.gov, or deliver to Bev Yount, Contract &

Purchasing Manager, City ofPiqua, 201 W. Water St. Piqua, OH 45356

The undersigned proposes and agrees to furnish any or all items bid at the prices stated herein.

The city is requesting bids from qualified masonry contractors to complete masonry repairs at the

Municipal Government Complex located at 201 W. Water Street, Piqua, OH 45356. The work includes

repairs to the chiller/generator paddock and additional masomy repairs around the facility. See

specifications on the Exhibits. All work is to be completed by October 30, 2026.

There will not be a pre-bid meeting since the area is located in the public space portion of the building

and can be inspected at any time.

Base Bid - Chiller/Generator Paddock Repairs

The paddock measures approximately 27'-4" x 43'-7" with a height of 8'-9'"' and includes a 19'-4"

opening. Refer to Exhibit A for paddock location.

Scope of work shall include:

• Remove and properly dispose of all damaged brick.

• Furnish and install replacement brick matching existing as closely as possible and approved by

the Project Manager.

• Remove and replace all deteriorated and damaged mortar joints.

• Clean out j oints at cap blocks and repoint with new mortar.

• Clean and seal both sides of the paddock upon completion ofmasonry repairs

• Remove expansion joint material and refill with appropriate masonry isolation joint material.

• These repairs will only apply to the brick masonry portion of the paddock.

Alternate A - North Entry Column Repairs

The north rotunda entry columns at the Municipal Government Complex, 201 W. Water Street, Piqua,

OH 45356, have deteriorated column bases requiring repair. Refer to Exhibit B.

Scope of work shall include:

• Repair deteriorated column bases.

• Install small masomy base feet/covers to conceal and protect deteriorated areas as illustrated in

Exhibit B.

• Match existing masomy appearance as closely as possible.

Alternate B - Fountain Planter Repairs

The two brick planters located in the courtyard fountain area at the Municipal Government Complex,

201 W. Water St., Piqua, OH 45356, have separated mortar joints and require masomy repair. Refer to

Exhibit B repairs areas.

Scope of work shall include:

• Repair and repoint all deteriorated and separated mortar joints.

• Clean all limestone caps and remove replace isolation joints where needed.

• Straighten and align limestone caps

• Clean and seal all brick surfaces after repairs are completed.

• Clean face of vertical white finished riser area of north facing raised area.

The city will request reference checks on the apparent low bidder to the project after the bid opening if

necessary.

Total cost of the Base Bid Paddock Repairs $

(including materials and labor and as shown on the attached Exhibit A)

Total Cost of Alternate A $

(including materials and labor and as shown on the attached Exhibit B)

Total Cost of Alternate B $

(including materials and labor and as shown on the attached Exhibit B)

Contact Bob Graeser in writing at bgraeser@piquaoh.gov with any questions prior to 6/9/26 at 5:00 p.m.

All questions will be answered directly and then any addendums will be posted to our website by

6/11/26.

It is the policy of the City of Piqua not to discriminate on the basis of race, color, national origin, age,

sex, or disability in its hiring and employment practices, or in admission to, access to, or operation of its

programs, services and activities. With regard to all aspects of this contract, contractor certifies and

warrants it will comply with this policy. Please sign and return the Americans with Disabilities Act

Compliance Certification and the Drug-Free Workplace Compliance Affidavit Form provided in

this bid package.

The successful bidder must have and maintain current workers compensation insurance, comprehensive

general liability and automobile insurance for bodily injury, death or loss of or damage to property of

third persons in the minimum amount of $1,000,000.00 per occurrence with the City ofPiqua as an

additional named insured.

THE UNDERSIGNED HEREBY CERTIFIES THAT ITEMS FURNISHED AS A RESULT OF THIS BID WILL BE IN FULL

ACCORDANCE WITH THE CITY OF PIQUA SPECIFICATIONS APPLYING THERETO UNLESS EXCEPTIONS ARE STATED

ABOVE. THE CITY RESERVES THE RIGHT TO REJECT ANY OR ALL BIDS, TO WAIVE ANY IRREGULARITIES IN A BID,

OR TO ACCEPT THE BID OR BIDS WHICH THE JUDGMENT OF PROPER OFFICIALS. IS TO THE BEST INTEREST OF THE

CITY. THE CITY OF PIQUA RESERVES THE RIGHT TO ACCEPT A PART OR PARTS OF A BID UNLESS OTHERWISE

RESTRICTED IN THE BID.

All deliveiy costs are included in this quotation

regardless ofF.O.B. designation.

Cash Discount Allowed: % 1 O* Proximo.

Leave blank if your terms are Net 30 days.

Delivery will be made within

days after receipt of order.

calendar

Prices quoted will remain firm for acceptance

within 60 calendar days after bid opening unless

otherwise stated.

Bidding Company:

Address:

City

State

Zip Code

By:.

Name and Title (please print or type)

Signature:

Phone No.:

/Fax No.:

Fed. LD. No.:

E-Mail Address:

Standard Terms and Conditions

1. BILLING: All goods or services must be billed to the City of Piqua and at prices not exceeding those stated on the purchase order. If prices

or terms do not agree with your quotation, you must notify the Purchasing Department within three business days or your disagreement is

waived.

2. FNVOICE: Prepayment or progress payments are not permitted unless prior permission is obtained from the Finance Department. All

invoices are to be in duplicate and are to be mailed to the Finance Department and shall reference the City's purchase order number. Failure

to include the purchase order number may prevent timely payment. Each purchase order must be invoiced separately. Unless specified

otherwise, the invoice will only be paid upon completion of the order. The City ofPiqua may issue payments to vendors electronically

upon mutual agreement of both parties.

3. CASH DISCOUNTS: All cash discount temis will be effective from date of actual receipt and acceptance of the items purchased, or receipt

of correct and acceptable invoice, whichever is later.

4. FREIGHT: NO COLLECTION FREIGHT SHIPMENTS WILL BE ACCEPTED. All quotations are solicited on a "delivered price" basis.

When, in rare instances, the City accepts a quotation not including all shipping charges, your claim for reimbursement, must be itemized on

the invoice and supported with a copy of the original freight bill.

5. TAXES: The City ofPiqua is exempt from payment of Federal excise taxes and State retail sales taxes. Our Federal Excise TSK Exemption

Certificate Number is 31-6000136. You are responsible for all Social Security taxes and Workers' Compensation contributions for yourself

or any of your employees.

6. DELIVERIES: All deliveries on this order must be in fall accordance with specifications, properly identified with the purchase order

number and must not exceed the quantities specified.

7. CANCELLATION: The City ofPiqua reserves the right to cancel this order by written notice if you do not fulfill your contractual

obligations vvitli respect to timeliness, quality and/or any other reason.

8. DEFAULT PROVISIONS: In case of your default, the City ofPiqua may procure the items from other sources and hold you responsible for

any excess costs occasioned thereby and any other damages permitted by law, if you have been notified in writing by the City ofPiqua you

are in default and you have failed to cure the default within the time specified.

9. NO VERBAL AGREEMENTS: The City ofPiqua will be bound only by the terms and conditions of this order, and will not be responsible

for verbal agreements made by any officer or employee of the City ofPiqua. In order to be binding on the parties, any changes made to

these Terms and Conditions shall be in writing and signed by both parties.

10. PATENT AND COPYRIGHT INFRINGEMENT: It is hereby understood (and by acceptance of this order) you agree to defend, indemnify

and save harmless the City ofPiqua, Ohio, its officers, agents and employees from any and all loss, costs or expense on account of any

claim, suit or judgment as a result of, caused by, or incident to any patent, copyright or trademark infringement and/or royalty, actual or

claimed, because of the use or disposition by said City of any article enumerated on this order and sold to said City pursuant to this order.

11. FNSPECTION: The City ofPiqua may inspect the items ordered hereunder during their manufachire, constmction and/or preparation at

reasonable times and shall have the right to inspect such items at the time of their delivery and/or completion. Items furnished hereunder

may at any time be rejected for defects revealed by inspection, analysis, or by manufachiring operations or use after delivery even though

such items may have previously been inspected and accepted. Such rejected items may be returned to you for full refund to City ofPiqua

including shipping and transportation charges.

12. WARRANTY: You warrant tliat the items and their production or completion shall not violate any federal, state or local laws, regulations or

orders. You warrant all items delivered hereunder to be free from defects of material or workmanship, to be good quality, and to conform

strictly to any specifications, drawings or samples which may have been specified or furnished by the City ofPiqua, and you further warrant

that you have good title to the items free and clear of all liens and encumbrances and will transfer such title to the City ofPiqua. Said

warranties shall not negate nor limit any implied warranties ofmerchantability or fitness. This warranty shall survive any inspection,

delivery, acceptance or payment by the City ofPiqua.

13. RISK OF LOSS: Title and risk of loss to and with respect to the items shall remain with you until the items in a complete state have been

delivered to and accepted by the City ofPiqua or to an agent or consignee duly designated by the City ofPiqua at the location specified on

the face hereof, items which are to be shipped shall be shipped F.O.B. destination unless otherwise specified by the City ofPiqua. A

packing slip must accompany each such shipment and if a shipment is to a consignee or an agent of the City ofPiqua, a copy of the packing

slip shall be forwarded concurrently to the City ofPiqua. If no such packing slip is sent, the count or weight by the City ofPiqua or its

agent or consignee is agreed to be final and binding on you with respect to such shipment.

14. SAVE HARMLESS: You shall indemnify and hold the City ofPiqua, its officers, elected officials, agents, consignees, employees,

volunteers, and representatives harmless from and against all expenses, damages, claims, suits, or liabilities (including attorney's fees of the

City ofPiqua) of every kind whatsoever by reason of, arising out of, or in any way connected with, accidents, occurrences, injuries or losses

to or any person or property which may occur before or after acceptance of the completed items by the City ofPiqua upon or about in any

way due to resulting from, in whole or in part, the preparation, manufacture, construction, completion, and/or delivery of the items,

including such as are caused by your subcontractors and excluding only such as are caused by the sole negligence of the City ofPiqua other

than where the City ofPiqua's negligence consists of its failure to discover a condition caused or permitted to exist by you or any

subcontractor of yours.

15. INSURANCE: If requested by the City ofPiqua, you shall maintain policies ofliability insurance such types and such amounts and with

such companies as may be designated by the City ofPiqua, which policies shall be written so as to protect the City ofPiqua and you from

the risks enumerated in Section 14. Such policies of insurance shall not be cancelable except upon thirty (30) days written notice to the City

ofPiqua and proof of such insurance shall be furnished by you to the City ofPiqua. In addition, such policies shall protect all your

subcontractors. You agree to make prompt written report to the insurance company involved of all accidents, occurrences, injuries or losses

which may occur and of any and all claims made against the persons insured under said policies of insurance and to send copies of such

reports to the City ofPiqua within twenty-four (24) hours of the time that you obtained knowledge of the occurrence thereof.

16. SPECIFICATIONS CONFIDENTIAL: Any document marked confidential or proprietary, received from The City of Piqua, shall not be

released by the Company prior to the City's consent that the information to be released is disclosable and/or a public record. The City shall

receive immediate notice of any other document disclosed by the Company.

17. EXAMINATION OF PREMISES: If work is to be performed hereunder on the premises of the City ofPiqua, you represent that you have

examined the premises and any specifications or other documents fumished in connection with the items and that you have satisfied

yourself as to the condition of the premises and site and agrees that no allowance shall be made in respect of any error as to such on your

part.

18. CLEANING OF PREMISES: If work is to be performed hereunder on the premises of the City ofPiqua, you shall at all times keep the

premises free from accumulation of waste material or rubbish. At the completion of the items you shall leave the premises and the items

broom-clean.

19. EQUAL EMPLOYMENT OPPORTUNITY:

(a) You agree that you will not discriminate against any employee or applicant for employment because of race, color, religion, sex,

ancestry, national origin, place of birth, age, marital status, or handicap with respect to employment, upgrading promotion, or transfer,

recruitment or recruitment advertising, layoff determination; rates of pay or other forms of compensation; and selection for training,

including apprenticeship.

(b) I

the City ofPiqua may have at law or in equity in any such instance. Any litigation arising from disputes herein shall be instituted only in

Miami County, Ohio.

23. GOVERNING DOCUMENT: Should there be any conflict behveen the terms of the executed contract and this purchase order, the terms of

the contract govern.

24. FNDEPENDENT CONTRACTOR: The contractor, his assigns, heirs, successors, employees and any and all subcontractors are independent

contractors and are not agents and/or employees of the City ofPiqua.

25. ASSIGNMENT: This purchase order is not assignable to any other entity or contractor. Assignment of the purchase order shall void the

purchase order.

Bidders' List:

Midwest Maintenance, Inc.

101 Fox Dr.

Piqua0hio45356

iamie(%midwestmaintenance.com

Bruns General Contracting

3050 Tipp-Cowlesville Road.

Tipp City, Ohio 45371

BJernsthausen(%brunsRc.com

Meyer Restoration Inc.

299 Staunton St.

Piqua Ohio, 45356

i eff(%meyerrestoration. corn

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction

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