Project Information

Bid Title

6847 Bid Tents, Tables, Chairs, Fencing Rentals

Issuing Agency

Washtenaw Community College

Location

Michigan

Published Date

Apr 9, 2026

Closing Date

Apr 16, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

6847 Bid Tents, Tables, Chairs, Fencing Rentals

6847 Bid - Instructions & Specifications 200 KB 04/09/2026 Bid 6847 - Pricing Worksheet 12.3 KB 04/09/2026

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Washtenaw Community College

Purchasing Department

Bid #6847 Tent Rentals

Bid Issued On: 04/09/2026

Bid Due Date – April 16, 2026 at 2:00 p.m. EST

4800 E. Huron River Drive

Ann Arbor, MI 48105-4800

Email: pur@wccnet.edu

This is an invitation to participate in Washtenaw Community College (“WCC” or “College”) Request for Sealed

Bid (RFB) 6847 Tent Rentals. If you are interested in participating, please review all RFB documents

thoroughly before responding.

WCC is a public college, please include any educational discounts or rebates available. We are also a member of

E & I, MiDeal, NAEP, National IPA, NIGP, NJPA, Omnia Partners, REMC and Sourcewell. If someone else in

your company coordinates pricing for one of these groups, please forward this invitation to them to complete.

Questions are to be emailed to Lydia Scheets at lscheets@wccnet.edu 04/13/2026 by 2:00 p.m. EST. All emails

must reference the bid number and title shown above in the subject line of the email. Answers to questions

received by the deadline will be posted to the WCC Purchasing website

(https://www.wccnet.edu/about/purchasing/bids-rfp.php ) 04/14/2026 by 2:00 p.m. EST.

These questions and answers, as well as any additional information, will only be posted on the WCC Purchasing

website. It is the vendor’s responsibility to check the website for all questions, answers, addendums and

additional information.

Bid responses are to be emailed to the College Purchasing office at lscheets@wccnet.edu before

2:00 p.m. EST on 04/16/2026. Refer to the Instructions and Conditions for Sealed Bids section for detailed

information regarding how to submit a response to this RFB.

Vendor shall submit one completed and signed electronic PDF copy of the Vendor Acknowledgement signature

page, completed and signed by an authorized representative along with a copy of the pricing worksheet.

Specifications:

Bid 6847 is for pricing for the rental items specified in the Pricing Worksheet. The College reserves the

right to revise quantities, place additional or partial orders and add additional related equipment not

otherwise listed with the awarded vendor through 10/30/2027. Vendors must indicate any exceptions to

the equipment specified or the drop-off and pick-up schedule.

Exceptions to the desired equipment and schedule may be used in evaluating and awarding responses.

The College intends to award per total group of rentals to avoid splitting orders.

Substitutions and alternates will not be considered or accepted. Pricing for items unable to be quoted shall be

left blank. Prices must include all shipping, handling, and delivery charges, Pre-Paid FOB: Washtenaw

Community College.

It is the College’s expectation that there will be no minimum order requirements. Any minimum order

quantities, which the Vendor requires must be clearly stated in the quotation. If not stated in the quotation, it

will be assumed that there is no minimum order quantity for any items.

The awarded vendor’s Bid submissions shall be subject to, and governed by the College’s Terms and Conditions

located at Terms and Conditions for Product Purchase and Installation by WCC & Terms and Conditions for

Services Provided to WCC as a condition of award, and are hereby incorporated herein as a substantive part of

the solicitation documents. In the event there is any conflict or inconsistency between the Terms & Conditions

referenced in the RFB documents and those included in a Supplier’s Bid response, the Terms & Conditions of

the RFB documents shall govern.

Response to this RFB confirms an understanding that this is not a contract or offer of business by the College.

This Request for Bid in no manner obligates the College to the eventual purchase of any products or services

described, implied, or which may be offered, until confirmed by the issue of a purchase order, and may be

terminated by the College without penalty or obligation at any time prior to the issue of a purchase order.

Washtenaw Community College

Purchasing Department

Bid #6847 Tent Rentals

Bid Issued On: 04/09/2026

Bid Due Date – April 16, 2026 at 2:00 p.m. EST

4800 E. Huron River Drive

Ann Arbor, MI 48105-4800

Email: pur@wccnet.edu

INSTRUCTIONS AND CONDITIONS FOR SEALED BIDS

Bids will be received via email by the Purchasing Department of Washtenaw Community College until 2:00

p.m. EST, April 16, 2026. The public opening will be held electronically via the link below:

Public Opening – 6847 Bid Tent Rentals

April 16, 2026 02:30 PM Eastern Time (US and Canada)

Invite Link:

https://wccnet-edu.zoom.us/j/85871475779?pwd=sKDbtEcCsaxTgH6yCbR4KuUXFP5qoQ.1

Meeting ID: 858 7147 5779

Passcode: 194549

All bids must be received by the Purchasing Department before the Bid Due Date as specified. Late bids will not

be considered. Telephone bids will not be accepted. Faxed or delivered bids will NOT be accepted.

The Purchasing Department normal hours of operation are Monday through Friday from 8 a.m. until 5 p.m. EST

except for national holidays. Non-holiday school closings are posted on the College website www.wccnet.edu.

Specifications: Alternate or substitute product will not be considered or accepted. Samples of items, when

required, must be furnished free of expense. If not destroyed by tests, upon request, samples will be returned at

no expense to the College. Samples must be received on or before bid opening time and date.

Prices and Notations: Pricing is to be submitted on the Pricing Worksheet provided. Exclude all Federal, State

and Municipal Sales and Excise taxes. Exemption certificates will be furnished upon request. Bids must be signed

by an authorized official or employee of the firm. Obligations assumed by such signature are binding upon the

firm.

Delivery: Bids shall be quoted F.O.B. Destination with all transportation charges prepaid. F.O.B. Destination

means delivered to the College Receiving Department and will include all charges for packing, draying, etc.

Compliance: Bidders must comply with all state and federal laws and regulations applicable to any goods and

services provided to the College.

Award: The WCC Purchasing Department reserves the right to award by item, group of items or total bid; to

reject any and all bids in whole or in part; and to waive any informality or technical defects if, in the judgment

of the Purchasing Agent, the best interest of the College will be so served. In determination of award, the

qualifications of the bidder, the conformity with the specifications of articles or services to be supplied, and the

delivery time will be considered. Care will be exercised in making split awards so as not to penalize vendors by

awarding less than minimum shipping weights. Payment terms are NET 30.

Procurement of goods and services for Washtenaw Community College shall be accomplished in such a manner

as to provide fair opportunity for all businesses to participate in the procurement process. This shall be

accomplished without sacrifice of quality, in the best interest of the College, and within the authority vested in the

Purchasing Agent to make the final decision on award of the contracts or purchase orders.

Inspection: All articles are subject to inspection and testing. In the event any articles are found defective in

material, workmanship or otherwise fail to meet the requirements of the bid within a period of thirty (30) days,

the College shall have the right to reject such articles and request immediate replacement. Rejected articles will

be held for pick-up by the bidder or will be returned at bidders' expense for handling, packing, and transportation.

Default: Default is defined as the failure of the bidder to fulfill the obligations of the bid, including but not limited

to failure to deliver as specified or the unauthorized substitution of articles bid and specified on the purchase order.

Washtenaw Community College

Purchasing Department

Bid #6847 Tent Rentals

Bid Issued On: 04/09/2026

Bid Due Date – April 16, 2026 at 2:00 p.m. EST

4800 E. Huron River Drive

Ann Arbor, MI 48105-4800

Email: pur@wccnet.edu

In the event of default, the College may cancel the contract or purchase order and procure the articles or services

from other sources, and place the bidder defaulting on the disapproved list for a period of not less than six months.

Non-Discrimination Clause: Washtenaw Community College does not discriminate on the basis of race, sex,

color, religion, national origin, age, handicap, height, weight, marital status, or veteran status in provision of its

educational opportunities or employment opportunities and benefits, pursuant to the requirements of Title IX of

the Education Amendments of 1972, Public Act 453, Section 504 of the Rehabilitation Act of 1973, and Public

Act 220 respectively. This policy extends to both employment by and admission to the College and the

procurement policies of the College. Inquiries concerning Title IX and Section 504 should be directed to the

Office of the Dean of Enrollment and Student Services; Room 221B, Student Center Building, Washtenaw

Community College, Ann Arbor, MI 48105. Charges of violation of the above policy also should be directed to

the College Affirmative Action Officer in Human Resource Management, Room 120, Business Education

Building.

Washtenaw Community College

Purchasing Department

Bid #6847 Tent Rentals

Bid Issued On: 04/09/2026

Bid Due Date – April 16, 2026 at 2:00 p.m. EST

4800 E. Huron River Drive

Ann Arbor, MI 48105-4800

Email: pur@wccnet.edu

VENDOR ACKNOWLEDGEMENTS

By virtue of submittal of a bid, the Vendor acknowledges:

• That all of the requirements of this Bid have been read and understood.

• That the College’s INSTRUCTIONS AND CONDITIONS FOR SEALED BIDS have been read and

understood.

• That compliance with the referenced Terms & Conditions will be assumed by the College if not otherwise

noted in submittal.

• That Vendor is not delinquent on the repayment of any Federal debt.

• That Vendor is presently not debarred, suspended, proposed for debarment, declared ineligible, not

voluntarily excluded from covered transactions by any Federal department or agency.

• Any responses, materials, correspondence, or documents provided to the College are subject to the State of

Michigan Freedom of Information Act and may be released to third parties in compliance with that Act.

• The individual signing below has authority to enter into this on behalf of Vendor.

• Vendor, through the signature below of its agent, hereby offers to provide the requested products/services at

the prices identified under the terms and conditions stated and incorporated into this RFB.

________________________________

______________________________

Printed Name

Title

________________________________

______________________________

Company Name

Signature

________________________________

______________________________

Address

Email

________________________________

______________________________

City, State, Zip

Phone

By signing above, the Firm agrees to comply with all applicable federal, state, local and College laws, rules and

regulations in providing goods and services under this agreement.

Submission includes pricing with all discounts applied: YES___ NO ___

All items requested were quoted or all exceptions noted in response: YES ___ NO ___

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.